City of Edmonton Parkland Event Application



This form is used by the City of Edmonton for event evaluation. Form must be submitted no less than two (2) weeks prior to the event day. Completed applications will be reviewed by a Community Recreation Coordinator.

Please review the Events on Parkland General Information document (

This personal information is being collected under the authority of Section 33c of the Freedom of Information and Protection of Privacy Act and will be used in the administration of event planning within the City of Edmonton. It is protected by the privacy provisions of the Freedom of Information and Protection of Privacy Act. If you have any questions about the collection, call 311.

In which service area is your event taking place? *
If you know the name of your neighbourhood Community Recreation Coordinator, please enter here.
Your answer
Name of organization hosting event *
Your answer
Organization’s mailing address including postal code. (If there is no organization mailing address, please use the contact person’s address). *
Your answer
Full name of event contact person *
Your answer
Contact person’s phone number *
Your answer
Contact person’s e-mail *
Your answer
Name of event *
Your answer
Location (address or park name) where the event will take place *
Your answer
Date of event. Note that applications must be submitted at least two (2) weeks prior to event date. *
Start time of event (including set up) *
End time of event (including clean up) *
Expected number of participants and spectators *
Your answer
Have you run this event in previous years? Please provide details if applicable.
Your answer
Is the event for profit or not-for-profit? *
Please proved a brief but details description of your event and the types of activities that will take place. *
Your answer
a) Please indicate any special items that will be part of the event and provide details in part b) if applicable.
Entertainment (list vendor company name below)
First Aid
Garbage Cans or Bins
Food Vendors (list each vendor company name below)4
Inflatable Structures (list vendor company name below)
Portable Toilets (list quantity and vendor company name below)
Sound System (list vendor company name below)
Stage (list whether covered or uncovered as well as size below, i.e. height x width x length)
Tents (list quantity and size below, i.e. height x width x length)
Vendors of other services (list each vendor company name below)
b) Please provide details for each of the above items that you checked in part a).
Your answer
Provide any other details that will help us understand your event.
Your answer
Important Information
1. All events held on public parkland (City of Edmonton property) require proof of at least $2,000,000 liability insurance for the event and the City of Edmonton named as a third party, additional insured.

2. Only City of Edmonton approved vendors (i.e. food, photography, entertainment, etc.) can operate on public parkland. For events using vendors on public parkland you obtain a permit. See for details.

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