WHUMC Marketing / Media Request Form
This same form can be completed in print from our church office, but online is preferred.

Media Ministry Publication and Announcement Guidelines:
The number one goal of the Media Ministry is to glorify God through media presentations, events, recordings, and communication. The Media Ministry functions to assist the church in communicating information about the various ministries to our community, and within the church. In order to do this effectively, the following guidelines have been established to better serve the ministries of the church.

•Screen Announcements for Sunday Morning Worship:
(Form submitted at least 3 weeks prior to event)
The number one purpose for Sunday morning is for the church to come together to worship God and respond to His revelation. Screen announcements will be shown prior to the service for events that affect:

A. The entire church (Fall Festival, guest speakers, mission trips, etc.)
B. Half the church (new women’s Bible study, men’s Bible study, etc.)

All other events will be handled on the church website or within ministry groups, such as individual Sunday School Class gatherings or meetings. Please still fill out this Media Form for these events to keep our staff informed and to ensure they are listed properly in all sources.

•Church Website and Other Online Announcements:
(This form submitted at least 3 weeks prior to event)
All church related events and announcements will be posted on the church web page: westernhillsumc.org. This includes events for small and large groups (special Sunday School Class events, small group announcements, Senior Adult Ministry events, Youth events, EVERYTHING.)

•Bulletin Publications:
(This form submitted no later than the Monday prior to publication date)
All bulletin announcements will run for no more than 2 weeks. The announcement must affect all or half the church.

•Promotional Materials:
If you would like our media personnel to work up a promotional handout for your announcement, contact our media team. Information must be received 3 weeks prior to the date the handouts are needed.

If applicable, please be sure to pick up any promotional materials created for you by our church staff. NOTE: Marketing requests require TIME to complete. We have a lot of (free) resources, but they also require time to submit. Additional time is required if marketing materials have to be created for the campaign. Requests MUST be made at least 7-8 weeks in advance of the event!

Questions or concerns? Contact Tina Shaw at christinashaw@gmail.com or through the church office at 817-244-1153.

Advertising Tips:
A. BE SPECIFIC: When you fill out this form, be sure to include every detail. Think about what questions people may ask about your event and go ahead and answer them here. Pay special attention to times and locations. People are not going to join you if they do not know where to find you. (Example: If a prayer group is meeting at Chick-Fil-A, they should specify which restaurant location.)
B. TALK IT UP: Face-to-face is the most effective form of advertising. When you are at church, work, or anywhere else, tell folks about your event. The best way to inform people of your upcoming event is for you to contact people individually. If your announcement affects a small group of people, speak to them face to face, give them a call, or email them. This method, overall, receives the best response.
C. BE A STAR: Would you be willing to star in an announcement video or know someone else who would be? If so, please contact Tina Shaw. Videos take time and planning to create, so the sooner the better.
D. PRAY!: Everything we do here at WHUMC is to bring glory to the Name of the Lord. Bathe your events in prayer and seek Christ’s direction as you minister to others in our church and community.

Email address *
Event Name/Title *
Your answer
Your Name *
Your answer
Today's Date *
MM
/
DD
/
YYYY
Your Phone Number *
Your answer
Your Email *
Your answer
What is the best way to reach you? *
Required
This announcement is FROM: (Check All That Apply)
This announcement is FOR: (Check All That Apply)
Event Date *
Your answer
Event Start Time *
Time
:
Event End Time
Time
:
May we publish your contact number? *
NOTE: We will use the church office phone number if you don't want your own phone number published. However, please note this may cause a loss of communication or miscommunication issues.
Required
Event Address *
Street, City, State, Zip
Your answer
Important Locations (part of the church (room, floor), meeting place, etc. Please be specific.)
Your answer
Short Event Description *
70 Words MAX; Need help? Try here for some tips: https://www.scienceweek.net.au/how-to-write-a-great-event-description/
Your answer
Long Event Description *
250 Words MAX; This field may be the same as the Short Event Description. If so, just copy and paste the Short Event Description in this field.
Your answer
Do you have your own marketing materials? *
NOTE: ORIGINAL marketing materials will need to be forwarded to Tina Shaw at christinashaw@gmail.com and must be in .jpg, .png, or .pdf formats. It is your job to know if the materials are copyright protected or not. Some materials may need to be altered to meet the specifications of each source where we advertise.
Required
Is there a budget for this marketing campaign? *
Required
If there is a budget for this marketing campaign, how much is it?
Your answer
Please include some keywords (family-friendly, free, etc.) and categories (concert, kids, carnival) to help make this event more searchable. *
NOTE: This information will be used on any sources that allow such a feature, such as on our website. Most sources do NOT offer this feature.
Your answer
Comments (Optional)
(Are there any resources we should NOT publicize this event? Is there any information that should NOT be published? Does this event occur over multiple days? If so, specify here.) Extra Information (what people should bring, why people should participate, etc.)
Your answer
A copy of your responses will be emailed to the address you provided.
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