2019 Traders Booking Form SunnyCon Anime Expo Newcastle
PLEASE READ THE FOLLOWING INFORMATION BEFORE BOOKING.
This form does not secure a table, you can expect a reply within 7 days to confirm whether or not your booking has been successful. Bookings are only complete when a payment has been received
(For those of you that receive an acceptance email, payments will then be due within 7 days of that email.)

If you have the payment details, please don't pay months later as tables are likely to have been sold out. You will have to email to rebook, if there are any stalls left.

VENUE: St. James Park, Newcastle
DATES: 28th - 30th June 2019
TRADING TIMES: Friday 12PM - 6PM
Saturday 10AM -6PM
Sunday 10AM - 4PM
TABLES: 6X2 Foot, tablecloth included
HIRE RATES: Trader £100 (CENTRAL)
Trader £80 (END OF ROOM with a lower footfall)
Backing table £30 (limited to certain areas)
STAFF PASS: All initial table bookings come with a pass for yourself and 1 staff member. Please state if you require the extra pass. Any additional tables come with 1 pass per table only. Any extra staff passes are £15 (May 31st deadline).
NOTE: Any extra passes purchased must be for your staff/ assistants only and not for attendees.

TABLE PLACEMENT:
If you have any particular requirements or would like to be positioned next to a certain trader/artist then please state on this form. If you do not let me know in advance and wait until close to the time then I may not be able to change the plans.

EXAMPLES OF WHAT EACH STALL CAN SELL:
Artist table can sell: artwork (2D), prints, badges, bookmarks, comics & keychains. (Plus other items as long as 80% of your stall are these items) We also allow fan art at our events.
Trader table can sell: everything that an art table can sell plus merch, costumes, jewellery, manga, DVDs, pre-packaged snacks/drinks to be sold for outside consumption, hair accessories & other accessories ect.

NO FAKE GOODS:
Your store will be screened before confirmation will be sent. Anyone selling unofficial merchandise and/or stolen artwork will not be permitted and anyone who sneaks fake goods into the event will not be invited back. Anyone found to be breaking these guidelines will not be allowed back for future events.

REFUND POLICY
(Please take this in to account before booking)
If the table is cancelled within 28 days of booking then a full refund will be given (unless booking after the dates below).
If before March 31st 2019 a 50% refund will be given.
From April 1st there will be no refunds for any cancellations.

FOOD AND DRINK:
St.James does not allow any outside food to be consumed in the venue. You can bring food for outside consumption. You are allowed to bring your own water and there will be water stations around the venue and water available from all bars. There will be food available for purchase in the venue and lots of local shops also. Staff at the venue and SunnyCon staff aren't responsible for your food or drink so please make sure you bring the correct number of staff for breaks away for food/drink and to help with your set up and set down.

PARKING:
The venue has very limited free parking, after that the pay and display is to be used. Please take this into consideration before booking.

ELECTRICITY:
The trading areas have various plug sockets around the room, I cannot guarantee that your stall will be close to one so all stall holders that require electricity are asked to bring their own extensions and tape to tape the wires down safely.

PLEASE NOTE:
Some parts of the room can be dark, if needed please bring additional lighting for your stall if your items need the extra light.

SunnyCon Anime Expo staff are not responsible for traders stalls and goods. Volunteers are there to ensure a safe and clean environment of which to trade in, it is YOUR responsibility to get your goods in and out of the venue within the set up/down times. The trader area on Level 2 and the art room on Level 4 on Sunday will now be closing at 4pm to allow enough time for set down, giving 2.5 hours. Traders must be packed up and out of the venue by 6.30pm, please ensure this is something you can do before booking your stall.

Thank you for applying to be part of SunnyCon Anime Expo 2019.

Email address *
Stall Name/ Trading Name (This will be shown on the table plan) *
Your answer
Real Name (First Name, Surname) *
Your answer
Do you require your free staff pass for an additional helper? *
Required
Names of all additional staff if required (Inc the free helper). State NONE if none are required. *
Your answer
Number of tables requested *
Your answer
Number of backing tables requested *
Your answer
Preferred table choice (Please note that central will be given as first come first served) *
Required
Preferred email address *
Your answer
Please confirm that you won't be selling any fake merch or stolen artwork. *
Your answer
Website/ Social Media link (This will also be online with your banner)
Your answer
Please check here if you would like to be sent sponsorship info.
Additional Info
Your answer
A copy of your responses will be emailed to the address you provided.
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