Reforest Fest 2026 - Team Application Form
The Reforest Fest is a tree planting celebration like no other, combining music, food, and reconnection to each other and the planet. Our team is made up of Greenpop's long-term staff and contractors, plus amazing volunteers (possibly you!). The team work hard to run a smooth and slick event - it includes long shifts, late nights and a lot of dedication... but also lots of fun! We're looking for hard working volunteer team members who are willing to get really stuck in and help us make this a success. 

Festival Dates: Easter Weekend 3-6 April 2026
Venue: Bodhi Khaya Nature Retreat in the Overberg
To be selected as a volunteer you will need to be available before and after these dates - see below. 

You can volunteer for the following:

1. Pre-production Volunteering: 29 March - 2 April 2026 - Please note applicants who apply for both pre-production and weekend volunteering hold preference. 
- Set-up and build of event (Set-up, decor and building)
- A core build team arrive on 29th, other volunteers must must arrive between 30th and 2nd to help with the set up
- Volunteers who join us for the pre-production must also remain to help for the festival weekend period if they are staying for the festival

and/or

2. Reforest Fest Weekend Volunteering: 2 - 7 April 2026
- Be part of the festival management team in various roles
- Must arrive at the very latest by 15:00 the afternoon of Thursday 2 April as we will have a 17:00 briefing. This is NB.
- Friday briefings start in the early morning. We will not be accepting people that can only arrive on the Friday unless agreed with Claudia, our Events Manager
- Volunteers must be present during the whole period
- Must stay until at least Tuesday 7 April at 14:00 to assist with the strike of the event (strike team ideally stays longer until the end of the day on Tuesday)

If you have further capacity to volunteer prior to these dates, mention dates and your availability in hours per week, in your application form and areas of interest. We have ad hoc roles that we need help with in the months prior too.

...

We will select your role based on the skills and experience you include on your application.

Note for Planting Team: only people who have been on our planting team with Greenpop at Reforest Fest, Eden or in Cape Town, or who have planted with Greenpop more than twice before, will be eligible. If you do not have this experience, do not apply to be a part of the planting team. 

Other teams may not get to join the planting day at the fest as we have so much to do, but we will try to arrange a team planting session for those who'd like to plant at a later stage.

Volunteer team members agree to the following:
- Volunteering in an unpaid voluntary capacity (we have a few paid roles for managers)
- Bringing your energy, determination, enthusiasm, flexibility, resilience, resourcefulness, and an ethic of hard work
- To being as flexible as possible and being prepared to adapt to changes that may have to be made right up until the festival starts 
- To committing to Greenpop’s vision and values and to representing these at Reforest Fest. Read them here: https://greenpop.org/about-us/
- Arriving in good time to set up your tent and get organised. By latest 15:00 Thursday 2 April 2026
- Arranging your own transport to the festival and back (Bodhi Khaya is about 2.5 hours from Cape Town between Stanford and Gansbaai)
- Bringing your own tent and sleeping gear
- Bringing a fresh face and a great attitude!

As a volunteer team member you will receive the following:
- Meals during your time as a volunteer at the festival (all vegetarian/vegan)
- A team shirt (if we manage to arrange funds to make these)
- A certificate, highlighting your participation after the event, if requested
- Reference letter, if requested

Being part of the team is seriously hard work... but lots of fun too. We're looking for people who like getting stuck in, roughing it a bit, working late, being part of a tight team and having a laugh while doing it.

If you are interested in being on our volunteer team please fill in the form. We are allocating team on a first come first serve basis. 

Applications close: 14 February 2026

Diversity and inclusion are fundamental principles at Greenpop. Our dedication to fostering an inclusive environment for everyone, is reflected in all our organisational activities. This commitment involves actively engaging with volunteers from all backgrounds, races, people of colour, individuals with disabilities, members of the LGBTQIA+ community, and people from various socioeconomic backgrounds. With this in mind, we kindly ask you to share this link broadly within your networks and social circles, particularly with those who are not yet part of the Greenpop community or might otherwise miss this opportunity.

This application form does not guarantee your selection. We will confirm your acceptance closer to the event. There may be chance of the applications closing early if the positions have been filled.


Reforest Fest - celebrating the age of restoration!
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Email *
First Name *
Last Name *
Contact Number *
(please include the country code, e.g. +27 21 461 9265)
Age *
Which city/town will you be coming from? *
What is your t-shirt size? *
A description of what you can expect when volunteering at Reforest Fest 2026 - please read this carefully!

*Most roles are more physically demanding that an average desk job and you will have to deliver these outdoors come rain or shine!

During the Pre-Production period 
- During pre-production you may or may not be given any specific shifts. We all work together to do what needs to be done!
- We meet each morning and discuss what needs to happen during that day- then we divide into smaller teams and work our magic to get the festival ready
- We all build, clean, paint, carry, put up tents, sort, organise and decorate. It's hard work and long days but loads of fun!
- If you have a specific skill or strength then we will try to give you tasks that suit you. If you don't have any specific hardware or decor skills then we will ask you to help with all the other necessary jobs and tasks.

During the Reforest Fest Weekend 
- During the festival you will have to follow the specific shifts/brief that we will give to you once we confirm your place on the team.
- You will be part of a specific team (e.g. bar, door or waste management team). You will be assigned a team based on what you tell us in this form and what we need help with.
- You will need to be on time for all your team meetings and shifts.
- In-between your shifts you can enjoy the festival and participate in all of the wonderful celebrations.
- You are requested to stay until 7 April 2026 to assist with striking the event 

Catering/dietary note- all team catering is vegetarian and/or vegan. And delicious!
 *
Required
Which part of the festival would you like to be involved in? *
You have to be available for the full period(s) that you have selected. Note preference is made to those joining both pre-production and the Festival weekend.
Required
Tell us a little bit about yourself and why you feel you would make a good team member for the Reforest Fest? *
This section is really important for us to get to know you.
Which of these skills/attributes do you have? *
Please note, we do not expect anyone to possess all of these skills/attributes, different volunteer positions require different skills or skills combinations, so be honest!
Required
Please give further details and/or experience of any/all of the options you have selected above, providing examples where possible. *
This is another key opportunity to tell us why you would be a great volunteer at Reforest Fest inline with various key attributes.
Which teams would you most like to be a part of during the festival weekend?
The next three questions will allow you to choose your 1st, 2nd and 3rd choice of teams to be a part of during the festival weekend.
Though some of you may end up in more than one, we'll try to keep most of you in just one team for the full weekend. We will try to place you in one of your top three favourite teams if possible! Select these below.

Hardware team (helping with hardware during the festival, fixing, building, sorting, generators etc)

Welcome and Door team (welcome people as they arrive, get forms signed, tickets scanned. Helping them to park, taking them to their tents, being a friendly and informative host)

Food and Snack team (helping in the team kitchen to cook for team, prepare snacks, serve and tidy up after meals. Ideally love food and being in the kitchen with a bit of experience)

Hygiene team (beautifying our rustic but lovely composting loos and outdoor showers, ensuring there is incense and soap and they are decorated etc.)

Bar team (serving drinks at the bar, managing stock, re-stocking ice, cash ups, friendly service etc.)

Waste Warrior team (helping with recycling sorting, ensuring people know what it's all about, ensuring no litter is left anywhere, general waste squad)

Photography/Videography team (a shot list will be provided by Greenpop)

Decor team (are you an artist, set dresser, painter or have an eye for decor?)

Health and Safety team (are you a doctor or medic or have some health and safety experience? Have you been a lifeguard? Fire fighting knowlege? Security?)

Kiddies Corner team (decorating, supervising, holding a safe and happy space for little ones, managing kiddies activities, being fun!)

Activations team (assisting in myriad pop up activations throughout the weekend, from hosting wine tasting to Sunday feasts, feeding the hungry planters to setting up the stages, hospitality experience ideal)

Stewarding / Parking team (this team helps steward guests around the site, parking, and showing them where to go - enthusiastic bubbly happy people to show the Greenpop shine!) 

Planting team (only people who have been on our planting team with Greenpop at Platbos, Eden or in Cape Town, or who have planted with Greenpop more than twice before, will be eligible. If you choose Planting Team, you must meet these requirements, and choose Planting Team for all three options below, you will not be able to be a part of any other team. Please provide details in the section below as to when you have previously planted with Greenpop, and your related skills thereof)
Select your FIRST CHOICE of team that you'd like to be a part of: *
Select your SECOND CHOICE of team that you'd like to be a part of: *
Select your THIRD CHOICE of team that you'd like to be a part of: *
Why did you select the choices above?  *
  Are there any other roles that you're really interested in? What value do you feel you can bring to the fest? Do you have a specific expertise you'd like to offer or more general helping out? Please give good examples and evidence where possible. 

If you selected Planting Team, please provide details in the section below as to when you have previously planted with Greenpop (minimum of two times to be considered), and your related skills thereof.
Anything else you'd like to tell us?
Please let us know here if you have anything else that you would like us to know about. Examples could include visual/auditory impairments, health conditions, language barriers or spiritual/religious requirements. 

Please know that your responses to this form are kept private and only accessed by Greenpop management.
How did you find out about volunteering with Greenpop at Reforest Fest? *
If you selected one of the final three options on the previous section, please specify details here.
Declaration *
Please tick to confirm that you agree with the following declaration:

- I have read and understood all the information supplied alongside this application form and agree to all its requirements

- I am available from at the least early evening 15:00 Thursday 2nd April to 14:00 Tuesday 7 April 2026

- I am willing to undertake the tasks given to me or communicate efficiently if I am unable to complete them

- I understand that I have to provide my own tent and camping equipment and that Greenpop can not be held responsible for my belongings while at the festival

- I promise to turn up for my shifts on time and in a fit state to represent Greenpop to members of the public

- If, due to unavoidable circumstances, I am not able to attend the festival having already committed myself as a volunteer, I will notify Greenpop immediately
Required
Declaration part 2.  *

- I have read and understood Greenpop’s Code of Conduct, Diversity and Inclusion Policy, and Safeguarding Policy. 
- I will act with integrity, respect, and accountability in all my interactions. 
- I will contribute to creating an inclusive, diverse, and safe environment for all individuals.

Legal and Ethical Standing:
- I do not have a criminal record related to violence, abuse, fraud, or any other offense that may compromise the safety and trust of Greenpop’s community.
- I have never caused physical harm to another person, whether through intentional violence or reckless endangerment.
- I am not currently under investigation or subject to legal action for any criminal activity.

Safeguarding and Conduct:

- I will ensure the safety and well-being of all participants, particularly vulnerable individuals such as children and at-risk communities.
-  I also declare that I have no criminal record and have never appeared on the sexual offenders list.
- I will not engage in harassment, bullying, discrimination, or any form of inappropriate behavior.
- I will report any safeguarding concerns or violations of Greenpop’s policies immediately.

Environmental Responsibility:

- I will follow Greenpop’s sustainability practices and minimise my environmental impact.
- I will act responsibly at all Greenpop events, respecting nature and community spaces.

Confidentiality and Professionalism:

- I will maintain the confidentiality of any sensitive information I encounter while volunteering.
- I will represent Greenpop positively and professionally, including on social media and in public forums.
Required
You're done, thank you for your time!
If you would like to volunteer with a friend or would like to recommendation another possible teammate, please share this form link with them and ask them to apply too.
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