Avalon Expo 3 Vendor/Artist/Author Application

Becoming a Vendor
Vendor team lead: Jessie Tuff
Vendor Ombudsman: John Gillingham

April 9, 2017 - Vendor applications open
June 16, 2017 – Final balance due. Unpaid invoices will be cancelled.

Booths – 10x10 – 325 – pipe and drape with a power drop in the middle of every four booths, and a 2.5x6 table and two chairs. If you need additional power, that can be arranged at cost through the power drop supplier
Tables – 2.5x6 and two chairs – 150 – power is not guaranteed, but may be available

Vendor Set up and Take down
Venue will become available on Thursday, August 24, 2017. Set up can occur Thursday evening or Friday morning.
Access to loading zone will be available, a schedule will be available before the event.
Take down must not occur before 6PM on Sunday, August 27, 2017

Vendor Selection
Vendors are chosen based on a number of factors:
Time of application – All other things equal the earliest application received will be chosen
Product – The more information you can supply the better. Along with a description of your item(s) please include pictures or links to your intended sale inventory and set up where possible. Preference will be given to quality and diverse items. If we receive numerous applications for the same types of products you could be waitlisted. All attempts will be made to select vendors that appeal to a variety of customers, based on price, craft, fandom, etc. This is done not only for the benefit of the convention, but for the benefit of vendors too!
Prior attendance – while attendance at one of our other conventions does not guarantee acceptance we will take our past relationships, and feedback from attendees.
Examples can be listed here as links to original photos or sent to vendors@avalonexpo.com

If you are added to the vendor waitlist you will not be numbered. If a spot becomes available we will assess waitlisted vendors on the above criteria to ensure a balance in the force is maintained.

Payment can be made via either email to payments@avalonexpo.com or we'll send a Square Invoice payable by credit card.
Payments must be made by deadlines above to ensure your space is reserved.

Payments are non-refundable.
If for some reason Avalon Expo has to cancel your booking we will issue a refund.

Please note that during peak times such as applications, payment deadlines and leading up the convention email responses may be delayed. However, we will do our best to respond in a timely manner.

Vendor Rules
All vendors must adhere to convention rules outlined on our website including the anti-harassment and anti-bullying policy.
Avalon Expo is a family friendly event. Any items with a mature or adult theme would need to be set up in a way not accessible/visible to minors. Refusal to remove items may result in expulsion from the convention. If this should happen no refund will be issued for fees paid.
Illegal items for sale will result in expulsion from the convention without refund of fees paid.
All materials must stay within your allotted space and not interfere with pathways or other vendors areas.
Sale of weapons must be approved by Avalon Expo prior to the convention. If during the convention you are found to be selling weapons that you did not identify on your vendor application you may be asked to leave the convention without refund of fees paid.
Vendors who wish to sell food need to mention so in this application. If they show up with baked goods and didn't apply to be a food vendor with them they can not sell them.
Each vendor space will be entitled to two badges. Badges are required to gain access to the venue through the event. Badges are transferrable between staff throughout the event but all staff will need a badge at all times they are in the venue. If more than two staff members are needed additional passes can be available.
Vendors cannot sublet their space without approval from Avalon Expo.
Vendors must adhere to the requirements of the venue (Mile One) as well.

Questions? Email:

Thank you tremendously for your support and interest. :)

Name of individual(s)?
Your answer
Name you operate as?
(Vendor name(s), or Artist or Author pen name(s))
Your answer
Email address or other preferred contact method:
This needs to be something you actually check regularly, please. Double-check your spelling! :)
Your answer
Please describe your venture, including what types of goods and/or services you would offer:
(Don't forget your website and/or Facebook page so we can link to it when we put up the vendor list.)
Your answer
Number of tables/booths you would like?
Configuration options or larger spaces, select one of these sizes and mention your needs in the notes. :)
Where are you from?
Ex: St. John's, NL, Canada; Paris, France; Tokyo, Japan; Oakland, California, US
Your answer
Additional notes/questions/requests?
Your answer
I have read the vendor information. I understand and accept all policies and procedures.
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