Terms & Conditions
Please read over the contract carefully and sign where appropriate.
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Retainer:
This signed contract and a non-refundable deposit of the amount stated in the portrait session description is required at the time of booking. The retainer is £50.00 and is part of the purchased package. In the event of a cancelled session this retainer deposit is non-refundable.
Payment Arrangements:
The retainer holds your date and is non-refundable should you no longer require my services. No amount of monies paid to me is refundable unless I experience an emergency that renders me unable to provide the agreed services. Retainers are required to secure session dates. Session dates and times will only be held for up to 3 days without a deposit. After the 3 day grace period, the date and time becomes available again and may be booked by another party. If a booking made less than 2 weeks prior to the portrait session date, the full cost of the portrait session is payable at the time of booking. Amanda Herbert Photography reserves the right to cancel / refuse any of the portrait sessions.
Payment Arrangements:
The £50 retainer is due at the signing of this contract. The remainder of the package amount is due the day of the scheduled session, prior to the start of shooting. The balance on the cost of the portrait session will be due 2 weeks before the portrait session starts. If full payment is not received by the specified dates Amanda Herbert Photography reserves the right to treat the booking as cancelled and retain the deposit.
Payment stipulations
There is a £25 fee for any returned cheque. In the event of a previous returned check by client, studio reserves the right to refuse payment of cheques in the future, in which case cash, money order, cashier’s check, and debit/credit will be accepted.
Package Entitlements
Session fee includes a pre-session consultation, up to two hours of shooting, photographer’s time and talent, a gallery of 15 simply edited photos in an online gallery and delivered via Dropbox with full print release. Image gallery and Dropbox link will be sent to the client within 14 days after the session, unless otherwise confirmed by the photographer. Additional advanced editing is available for a fee of £5.00 per hour and to be finalised by the photographer after the details are confirmed. Payment is due before the revised images are sent to the client. Raw files / original files / proof images are not available.
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Schedule Arrangements:
Sessions start on time and it is strongly suggested for clients to arrive 15 minutes prior to the agreed session time. Sessions time will no run longer due to a late start. If the client is late the photographer will utilise the rest of the available time as best as possible.
Additional Fees:
Additional fees may be assessed for the adding of more than one person within this portrait session.
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Weather:
If, in the opinion of the photographer, inclement weather or other adverse condition, including illness or equipment malfunction, prevent the creation of a portrait meeting the artistic standards of the photographer, Amanda Herbert may elect to use an alternative location or reschedule the session.
Cooperation:
Studio is not held responsible for behaviour of parties involved with the shoot, with the exception of studio personnel. If the desired outcome of your session is jeopardized by the behaviours of parties involved with the exception of studio personnel, studio cannot be held responsible.
Client Usage Rights/Copyrights:
The photographs produced by studio are protected by Copyright Law (all rights reserved) and may not be reproduced in any manner without studio explicit written permission. It is a breach of this contract to reproduce the images in any form unless rights were purchased within the package for those images. Client reserves the right to post images on social networking sites such as Facebook and Twitter. It is a breach of this contract to crop/hide studio logo. There will be limited copyright ownership of the images delivered on cd/dvd under these conditions: Commercial use of these photos is prohibited. These images are for personal use only, and may be reproduced for the purpose of sharing with friends and family. In the event that these photos will be published, sold for profit, used within marketing materials the client must obtain written permission from and compensate studio prior to the release. Additional contract will be needed at that time.
Studio Usage Rights/Copyrights
Client grants studio unrestricted usage rights and copyrights to use and publish photographs in any manner or medium. Client grants studio permission to use images taken within this session in sample albums, marketing materials, editorial, online web presences, including but not limited to, website, social networks, blog, etc. Images may also be used in photographic competitions and for publication in which case the client will release all profits from images. These rights make it ILLEGAL to copy, scan, screenshot, edit or share photographer prints and digital medial without the photographer’s permission. Digital files of all final images are provided as part of the session fee. Any alternation of these digital files, including cropping and editing, is a violation of copyright laws.
Cancellation Policy:
Should an alteration or cancellation become necessary, you will have the choice of accepting the change, taking an alternative portrait session date, or withdrawing from the contract and accepting a refund of all monies paid to Amanda Herbert Photography.
Reshoot Policy:
If the client is unable to keep the appointment date, one reschedule will be allowed at no charge. Additional reschedules will require an additional rescheduling fee of £50. No-shows forfeit their session deposit and will be charged an additional full session fee in order to rebook. Reshoots are determined at the discretion of the photographer. Reshoots will not be provided for poor choices in clothing, makeup, hair, adverse weather conditions or failure to comply with the directions provided by the photographer.
Limit of Liability:
In the unlikely event that the photographer is injured or becomes too ill to photograph the session, studio will make every effort to secure a replacement photographer unless otherwise specified by the client. If the situation should occur and a suitable replacement is not found or accepted, a reshoot will be scheduled for the next available time slot. In the unlikely event that photographs have been lost, stolen, or destroyed for reasons within or beyond studio control, studio liability is limited to the return of all payments received for the portrait session. The limit of liability for a partial loss of originals will be a prorated amount of the exposures lost based on the percentage of total number of originals. Amanda Herbert Photography does not accept responsibility for the loss of or damage to any items, personal effects, clothing, money, electrical equipment or otherwise.
Completion Schedule:
The type of portrait session Amanda Herbert Photography offers requires flexibility and you must allow for alternatives. For this reason the outline itinerary and the descriptions in the session guides must be taken as an indication of what may take place on the photo shoot, and not as a contractual obligation on the part of Amanda Herbert Photography. Due to the nature of these sessions, completion and product delivery time may vary. Please refer to the product/print order contract for specific completion times and dates for your purchased products.
Client Signature
By paying the deposit or full booking fee for a portrait session you are agreeing to accept all of the above conditions. By attending a portrait session I hereby give my permission for images taken of myself to be used to promote Amanda Herbert Photography on blogs, websites and publications. By signing this contract, I agree to all the terms and conditions.
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