AGS 2023-2024 Project Funds App
Hello All,

Are you a graduate student club, group, or organization and want help funding your events? We can help! Receive up to $2,400 for your events per academic year. 

***FUND REQUESTS MUST BE SUBMITTED 3-4 WEEKS MINIMUM PRIOR TO EVENT DATE TO BE GUARANTEED ADEQUATE TIME FOR REVIEW

If there are any extenuating circumstances where you need funding earlier, please email vpfinance@ags.uci.edu

Eligibility: In order to qualify for project funding, all of the following must apply.
You must:
- Be registered as a full time UCI graduate or professional student
- Advertise the event widely to the graduate student body at UCI
- Verify event date is within the provided time frame
- If awarded, provide receipts for reimbursement and list of attendees (sign in sheet required)
- Not use funds to purchase alcohol
- Plan your event in compliance with UCI COVID-19 policies
- Plan your event on UCI Campus
- Applicable expenses may include but are not limited to the following: supplies, food (UCI approved vendors (can deliver), UCI catering, Non-UCI approved vendors (cannot be delivered but can be picked up), certain software/programs (must be approved by OIT first), or other creative ideas.

Important information for funding use: 
- Can only purchase Pepsi product for drinks (water is an exception)
- Cannot fund purchasing operational material for clubs (reuseable material), but can pay for rental
- Cannot pay for grocery/cooking material due to EH&S regulations 
- Cannot provide parking permits to UC students or faculty 
- Cannot provide honoraria at this point, but can compensate if the speaker has an Agency and provide their W9 and a speaker contract. 
- Cannot fund recurring club/organizational meetings

Your project request will be assessed using the guidelines listed above and according to the AGS Constitution and Bylaws (https://www.ags.uci.edu/governance/documents/constitution-and-bylaws/). As such, it may take 4-6 weeks to get approval by AGS, so keep this in mind when applying. Funding is not guaranteed and we strongly encourage you to apply far enough in advance to secure external funding if needed.
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Email *
First Name *
Last Name *
UCI Email *
Please list the name of the club or organization hosting the event. *
What is the name of the event? *
When will the event take place? （MUST BE SUBMITTED 3 WEEKS MINIMUM PRIOR) *
MM
/
DD
/
YYYY
Where will the event take place?
Please briefly describe the event. *
Are you receiving funding from outside sources? 
1. If so, please list how much you are receiving and why you are requesting additional funding from AGS.
2. If not, put N/A. 
 *
About how many people will attend? (Please explain how you came up with that number.) Are there any additional costs that students need to pay to attend (eg buying a ticket to the event)? *
How will you advertise this event to reach as many graduate students as possible? As a reminder, all events funded by AGS will be advertised to all grad students.  *
Please provide a SPECIFIC list of items for purchase for your event for reimbursement: 
(Amount $, item and vendor, Ex: $100 in food from St. Pepperoni) 
 *
Please briefly describe the intent/purpose of the items requested.  *
Please list your vendors for the event. *
What is the total estimate of the funds requested for this event (rounded to the nearest dollar)? *
If awarded, do you agree to provide receipts for reimbursement of approved expenses and a list of attendees? *
If awarded, do you agree to provide advertising material with AGS logo on it?
 *
Has your club or organization already received AGS Project Funds this academic year (2023-2024)? *
A copy of your responses will be emailed to the address you provided.
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