Call for WiML 2016 Organizers

We are seeking organizers for the 11th Workshop for Women in Machine Learning (WiML). The workshop will once again be co-located with the Neural Information Processing Systems (NIPS) conference and will be held in December 2016 in Barcelona, Spain. Please submit your response by February 29, 2016.

Five organizers will be selected with each organizer in charge of particular aspects of the workshop (see below descriptions). Joint responsibilities will include:

· Selecting invited speakers
· Overseeing submission of abstracts
· Reviewing abstracts and working with the program committee to select presenters
· Maintaining the workshop website
· Making arrangements with the workshop venue
· Publicizing the event
· Seeking funding from relevant sponsors
· Attending to financial aspects, such as reimbursing sponsored participants
· Organizing mentoring program

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    Chair roles

    The Program Chair is in charge of of all logistics for the WiML organizer meetings, including creating the agendas, and taking minutes. This chair recruits senior mentors, administers the career and advice session, and is in charge of selecting and communicating with invited speakers. The chair also keeps the WiML organizers connected to each other during the planning process. The Connection Chair is responsible for the wide promotion of the workshop for both participants and attendees. This chair also manages the WiML email account and the WiML workshop presence online, by creating content for the website and adding posts to both the social media pages and Google Group. This chair also creates attendee-agnostic workshop programs (schedule, bags, etc.), workshop packages, coordinates all of the on-site volunteers, and designs the workshop exit survey. The Submission & Mentorship Chair is in charge of selecting and communicating with student speakers, and poster presenters. This chair runs the mentoring program including matching team/individual mentors with mentees, and organizing the logistics of mentoring sessions during the workshop. This chair organizes registration and prepares attendee-specific materials such as nametags. The Finance & Sponsorship Chair will coordinate all fundraising efforts, including assigning the accounts to the WiML organizers, writing a base letter of funds solicitation, writing a description of the workshop, and writing a base thank you letter. This chair is in charge of providing information to major donors regarding our tax status and filling out the appropriate vendor forms (if required) to receive funds. The Fundraising chair is responsible for following up on all funding throughout the process from outreach to the greater WiML community, encouraging organizers to follow up on leads, tracking the progress of donations, and ensuring that promised funds are delivered and recorded. The Events & Logistic Chair is responsible for coordinating with the NIPS organizers and the staff in charge of all catering, physical space and media assets (projectors, microphones, poster boards). This chair makes sure that all WIML events’ schedules are in concert with NIPS events and that all physical space is ready and appropriate for the event. The Events & Logistic chair should be prepared to arrive early to the event, synchronize with the NIPS coordinator and convention center catering/space management and also to inspect the space and make sure all logistics are feasible, all signs and banners are correct and that placement is correct and also that all necessary media is available and working.
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