EXHIBITOR RULES AND REGULATIONS
Artist Alley tables are for creators ONLY: Artists, Authors, Podcasters, and Creators and Crafters of Handmade Items.
The standard Artist Alley table is 6 ft wide** and includes one table, two chairs, and two exhibitor wristbands. Displays cannot exceed 10 ft high, and are restricted to on-table placement only - you cannot use the aisle, or space in front of, or behind your table, except for small signage. No table splitting/sharing. Each table is for one Artist and up to one assistant ONLY - there can be no more than 2 people behind the table.
The standard Vendor Booth area is 10 ft wide x 8 ft deep**, and includes one 6 ft table, two chairs, and two exhibitor wristbands. Corner Booths include 2 tables. Displays cannot exceed 10 ft high. Vendors can bring additional fold-out chairs, tables, and shelving so long as they will fit within the assigned booth space. When planning and preparing your space, do not "trap" yourself in - you must be able to easily enter and exit your area at all times. Booth setups are subject to inspection by event and convention center staff and you are expected to comply with any changes they require.
Note: we do not accept LuLaRoe, Mary Kay, multi-level marketing, etc.
Club Tables are intended for groups and organizations who plan to sell NO items (retail or otherwise) at their table. Includes one table, two chairs, and two passes. These free tables are intended for clubs, cons, and charities only.
If you are inquiring about being a special guest at the event, please contact us on Facebook
.ADDITIONAL INFO FOR ALL EXHIBITORS
- All materials must be “All Age Appropriate.”
- Food, Firework, and Weapon sales are PROHIBITED.
- Your table/booth area is required to stay set up for the entirety of the event - no breaking down or leaving during show hours.
- Each Vendor/Artist receives 2 Exhibitor Wristbands per space.
- Children are welcome, provided they are well-behaved and fully supervised at all times.
- Bring your own tablecloths, displays, and signage. You are free to personalize your space, but must stay in your designated area.
- Electric access may be subject to availability at the venue, and may incur an additional fee.
- Square and PayPal card readers work in the convention center but Wi-Fi is ONLY available through the convention center at an additional cost.
- No subletting or sharing your table of any kind.
- Due to the high volume of exhibitors, we do not take seating requests.
Hampton Comicon is not responsible for any lost, damaged, or stolen items.
Hampton Comicon reserves the right to cancel any exhibitor at any time. APPLICATIONS REVIEW PROCESS
An application is not a guarantee of, nor a reservation for, a booth. All applications will be reviewed by our judging committee and approved exhibitors will be notified within two weeks if accepted. If you do not hear back within two weeks, feel free to follow up through our Facebook page.
Please note: False or incorrect information on your application will lead to a rejection from the event.
PRICING (subject to change)
Artist Alley Table: $99
Vendor Booths: $199
Vendor Corner Booths: $249 (Includes 2 tables)PAYMENT
All invoices are due in full by the date indicated on the invoice, with no exceptions. Full payment is required before any announcements will be made on our websites and social media. Overdue/unpaid spaces will be forfeited and will be offered to the next exhibitor on the wait list.PLACEMENT
All table and booth placements are made in order of payments received.ELECTRICAL
Power is not included with your table or booth. You can purchase power through the convention center after booth placements have gone out (roughly 2-4 week prior to the show.)REFUND POLICY
If you need to cancel for any reason, we will issue you a 50% refund, less any applicable PayPal fees, IF we are able to sell your space to someone on the waitlist. If your space goes unsold, no refund will be issued.LATE EXHIBITORS
Any exhibitor who has not arrived by 9:30 on Saturday morning will forfeit their table and will not be eligible for a refund.WRISTBANDS
Exhibitors are required to wear an exhibitor wristband at all times during the show hours. A max of 2 additional wristband can be purchased during load-in for $10 each, cash only. These are only for your own assistants, not for the general public. Any passes needed beyond that will need to be purchased at the box office at regular price.LOAD-OUT
All areas must be clean of debris or you will be subject to a clean up charge of $75. Do not leave any trash behind. Any damages made TO the building will be subject to penalty.HELP
If you have questions about this application, message the Hampton Comicon Facebook Page
and a staff member will get back with you as soon as possible. You can also reach us via email at email@example.com, or by phone at 1-757-578-5177.
*ALL TIMES MAY BE SUBJECT TO CHANGE BY VENUE AND EVENT STAFF