Return completed form by August 10, 2017 along with photo of vehicle, insurance certificate and refundable $50 deposit to: Hillsborough JR Raiders, PO Box 7734, Hillsborough, NJ 08844. You may also submit photo and certificate through this form or email this information to Trucks@jrraiders.org.
Exhibitor Information Event Details
SUNDAY, SEPTEMBER 16, 2018 - 10:00 am to 2pm (Rain or Shine!)
NO HORN HOUR: TBDLocation: Triangle Road Football Complex, Hillsborough, NJ
Vehicle Sponsor Guidelines:
Registration Deadline: Applications will be accepted on a first received/first paid basis. To guarantee listing inclusion in the event publicity, registration and insurance certificate, must be received by AUGUST 15, 2018. All vehicles must be delivered by 8:00 am and must stay in place until 1:30 pm
Signage and Publicity:
Promotional materials appropriate for children, such as banners, stickers and giveaways, are strongly encouraged.
Electricity—Identify any electrical needs and IF POSSIBLE, we will accommodate.
Pop-Up Tent—YOU are responsible for bringing a pop-up tent if desired.
One 6-ft table and chairs may be brought for use at your vehicle station.
The Touch a Truck Sponsorship Form, Payment, Letter of Agreement and Certificate of Liability Insurance must be received 20 days prior to the event in order to participate.
Vehicle space assignments will be determined by Hillsborough Jr Raiders based upon the best interests of the event and/or first-come-first-serve basis. Vehicles will be located in the parking lot closer to 206.
Vehicle participants acknowledge that a minimum of two adult representatives must be present during the event to supervise the Vehicle(s) between the hours of 10:00 am to 1:30 pm on Sunday, September 10, 2017. Vehicle representative(s) should be able to provide a narrative description of the Vehicle(s) specifications and/or services as well as facilitate guided “tours” of the Vehicle(s) interior as allowable by the Vehicle’s size.
Vehicle Sponsors acknowledge that the nature of the Touch a Truck event involves the interaction of children with Sponsor’s vehicle(s) so that the children are able to touch, see, and explore the vehicle(s) and learn about the vehicle’s function. Hillsborough JR Raiders will take appropriate measures to facilitate a safe event; however, the Vehicle Sponsor remains responsible for the supervision and safety of its vehicle(s). The Vehicle Sponsor shall defend, indemnify, save, and hold harmless Hillsborough JR Raiders and its officers, directors employees, and volunteers from any and all liability, damage, loss, claims, costs demands and actions of any nature whatsoever arising out of the Touch a Truck event.
Vehicle Sponsors agree to provide a Certificate of Liability Insurance.
Vehicle participants must arrive on the event day (Sunday, September 16, 2018) between 6:00am and 8:00am to set-up. Vehicles requiring special accommodations, such as a large turning radius, will be asked to arrive early during event set-up. Vehicles are expected to stay the entire length of the event and may not leave until 30 min. after the event’s conclusion unless otherwise agreed to in advance by Hillsborough JR Raiders.
Sponsors may bring banners, signage, decorations, giveaways etc. to promote their business. Hillsborough JR Raiders shall not be held responsible for any loss or damage to vendor property and shall not be responsible for any damage (property or bodily injury related) caused by said vendor property.
Sponsor(s) grants permission to Hillsborough JR Raiders to take photographs or record videos of vendor and/or display during the event for the strict purpose of promotion and publicity of the event and/or Hillsborough JR Raiders.
Sponsors and their representatives shall conduct themselves in a manner that is appropriate for the family-oriented event, which includes but is not limited to the following restrictions: No smoking, No profanity, No pets, and no display of inappropriate content or clothing. In the event of inappropriate behavior at the event, Hillsborough JR Raiders reserves the right to close the vendor booth, and all Sponsor fees paid to Hillsborough JR Raiders will be forfeited