Facility use approval is one of the first steps required when planning an event on campus. You must receive approval for facility use prior to confirming your event.
Be mindful of allowing appropriate lead time for your event’s implementation and promotion. Event implementation and proper promotion can take anywhere from four weeks to 12 months, depending on the event’s scope. Space on campus is limited, and it is critical to allow as much time to plan as possible. Note that the facility use approval process alone can take up to two weeks.
Facility use is approved by Conference and Events Planning (CEP) in consultation with the Dean of the Faculty and, in some cases, select facility committees (e.g., PAB, Greenwood, Sports Center) or other offices (e.g., facilities).
Many factors must be considered prior to confirming an event on campus, including but not limited to space availability, timing, relationship to the academic program(s), other coinciding events, costs to the college, staffing needs, our ability to organize and staff the events, and possible liabilities. Completing this form allows for all parties to have a better understanding of what the event will entail and what staff and other resources will be needed.