Union Event Booking Form
This form is for you to book activity within the Union building on behalf of your Club, Society or Sports Team. These are activities or events which take place in Studio, Venue or Underground.

When planning your event, remember to speak to the Union for support with organisation or finance. Often a large scale event will require an event planner, visit https://www.stirlingstudentsunion.com/clubssocieties/forms/ for this.

All bookings require at least 14 days notice and this does not include weekends/bank holidays. Once we receive your form we will be in touch to confirm your booking.

Please note quizzes for Studio can only be requested for Wednesdays and Fridays. Venue is only available on Friday evenings and weekends.

If there are issues with completing this form, please email bookings.union@stir.ac.uk

Name of Club/Society/Sports Team *
Your answer
Name of Event *
Your answer
Date of Event *
MM
/
DD
/
YYYY
Your name *
Your answer
Your email address *
Your answer
Your telephone number *
Your answer
Description of event - what/why. *
Please give details of what you are planning to do, why you're doing it and if it has a purpose such as fundraising.
Your answer
Proposed location *
Please select where you would like to host your event
Equipment
Equipment required *
Please check as many as you will require. Note that the projector and screens are Venue only.
Required
Decoration
If your event involves decor, please detail it below. Please note blue tack/sellotape cannot be used anywhere.
Your answer
Have you had training on how to use the decks for Studio? *
If you have been trained by either Lauren or Nick in the past, you are not required to be re-trained. If not, we will be in touch to arrange this ahead of your event.
If booking Venue, have you had training on how to use the DJ equipment? *
If you have been trained by either Lauren or Nick in the past, you are not required to be re-trained. If not, we will be in touch to arrange this ahead of your event.
Timing
Access time *
This is the time you need access to the booked area to set up.
Time
:
Start time of event *
This is when you are open to attendees
Time
:
End time of event *
This is when your event will end, please note that any bookings must end at 1am. For later finishes, please detail in the further comments section at the end as these incur security costs etc.
Time
:
Bar
Any bookings made will have access to the Studio bar. If you have booked Venue and require the Venue bar open, please complete the next area of the form.

There is a cost of £10/hour for the Venue bar and please ask for list of bar stock items. This cost is to cover staffing. Under no circumstances may you bring your own alcohol into any of the areas, failure to adhere to this rule will result in serious action against your club. It is an offence under the Licensing Act Scotland (2005).

Venue Bar *
Confirmation
Once you submit your booking, we will review it and be in touch with your confirmation.
Any further questions/comments
Your answer
Submit
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