NYE 2020 Volunteer Enrollment
Fill out this form if you are interested in volunteering at:
February 14-16, 2020
Metropolitan Pavilion (www.metropolitanevents.com)
125 West 18th St (between 6th and 7th Ave), New York, NY 10011

Web: www.newyorkencounter.org - Questions: volunteers@newyorkencounter.org

PLEASE NOTE: if you choose to volunteer for "Setup and Teardown" only, this form will have fewer questions.

Thank you for helping us make the New York Encounter possible! The work of the volunteers is essential for this beautiful event to become reality.
Email address *
Re-enter email address *
Your answer
First name *
Your answer
Last name *
Your answer
Cellphone number *
Your answer
State/Province/Country *
For selections outside the U.S., please scroll to the bottom of the list
City *
Please enter your City. If you picked "(other)" or "Canada-(other)" above, please specify the Province or Country in this box as well
Your answer
Gender *
Age *
Enter your age at the start of the Encounter, 2/14/2020. If you are over 50, feel free to enter "over 50" rather than your actual age.
Your answer
Current job/activity *
What you do in life
Your answer
Special needs
Check all that apply
Student volunteers
For scheduling purposes, please select the corresponding entry if you are part of either GS (CL High School Students) or CLU (CL University Students), either as a student or as an adult coordinator.
Contact person
Enter a friend or relative's First and Last Name, Phone Number and Email Address as an emergency contact. If you are under 18 years of age, you MUST enter the contact of your Parent/Legal Guardian.
Your answer
Parental consent for minor volunteers (for volunteers under 18 years of age, it is mandatory to have this box filled out by your Parent/Legal Guardian)
I have read and understand the volunteer application clearly. I understand that my child named in the application form wishes to participate in volunteer activities for New York Encounter that will take place February 14-16, 2020 at the Metropolitan Pavilion, New York, NY and, by typing my name here below, I grant my permission for him/her to serve in this capacity. I do agree to assume all risks and hazards incidental to their participation in the event and do hereby waive, release, absolve, and agree to hold harmless New York Encounter, its affiliated organizations, board, employees and/or volunteer workers and any of its representatives from any claim arising out of any injury in connection therewith. I understand that New York Encounter does not furnish accident insurance and all medical bills are the responsibility of the parent or guardian. Parent/Legal Guardian name:
Your answer
Accompanying Adult Volunteer (mandatory for volunteers under 15 years of age)
If a minor under age 15 is applying to be a volunteer, please specify the name and email address of an adult (eg. a parent or family member, friend, or GS responsible) who will also be volunteering at the Encounter. Area assignments and shifts will take into consideration the association with this adult. The adult will accept the responsibility of assisting the minor during the volunteer work in case of any questions, concerns, or difficulties, and to make sure the minor is having a positive experience. Acceptance of the application for minors under age 15 is at the discretion of the Volunteers' Office, on a case-by-case basis.
Your answer

Please make travel and lodging arrangements according to the following time frame of the volunteer work at New York Encounter:
- Setup volunteers start on Friday 2/14/2020 at 7:00 a.m.
- Non-setup volunteers start on Friday 2/14/2020 at 2:00 p.m.
- If you are unavailable Friday night, you should arrive on Saturday 2/15/2020 by 8:30 a.m.
- Teardown volunteers will finish late on the night of Sunday 2/16/2020, likely after midnight.

All volunteers are encouraged to attend the final assembly with Fr. Jose Medina in New York on the morning of Monday 2/17/2020 (time and location TBD).


We encourage people to volunteer for just one of the following options:
- "Setup and Teardown" (Friday from 7:00 a.m. to 6:00 p.m. and Sunday from 8:00 p.m. until after midnight);
- "During the Encounter" (between Friday 2:00 p.m. and Sunday 10:00 p.m.).

You are certainly welcome to sign up for "Both," but please be aware that it may lead to a long work schedule on Friday and/or Sunday.
When do you want to volunteer? *
(Skip this section if you selected "During the Encounter" only).

The Setup and Teardown of the New York Encounter will require a separate team of volunteers who will work before and after the Encounter, but will have no duties during the Encounter.

- Setup is from 7:00 a.m. to 6:00 p.m. on Friday, 2/14/2020
- You won't have to work all these hours! We will organize shifts.

- Teardown begins at 8:00 p.m. on Sunday, 2/16/2020 and ends after midnight.
- This is a critical task, and we need as many people to help as late as they can stay.
Setup Availability
Teardown Availability
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