This year, food truck vendors will collect their own cash or credit card payments, and will not be required to use festival refreshment tickets. Meal vouchers issued to festival artists and staff will be redeemable at the end of each day for the full cash value of the items they cover.
Application Process:1) Complete this online application by June 29th, 2018.2) If approved by Cobblestone Live, you will receive an emailed invoice which can be paid online via credit card, or by submitting a check. Payment is due by July 13th, 2018.3) You will also be sent a copy of our Vendor Agreement (text listed below), which will need to be signed and brought with you to the festival.4) You must acquire proof of insurance as requested, and bring documentation to the festival.5) You must acquire a Temporary Exhibitor Stand Permit from the City of Buffalo, and bring documentation to the festival. (Printable at: https://www.buffalony.gov/DocumentCenter/View/2642/2018-Temporary-Stand-and-or-Exhibitor-License-Application-PDF)6) You must acquire a PERMIT TO OPERATE A TEMPORARY FOOD SERVICE ESTABLISHMENT from Erie County, and bring documentation to the festival. (Printable at: https://www2.erie.gov/health/sites/www2.erie.gov.health/files/uploads/pdfs/temp_food_service_establishment.pdf)
Cobblestone Live (CL) 2018 Agreement Terms (a sign-able version will be emailed to you upon approval)
Both parties agree as follows:
A.) Vendor Responsibilities- Tables, linens, and chairs for your booth or truck - NO TENT or TABLE is provided.- For those vending on Friday, July 27th: be there no later than 3pm for set up and out no earlier than 11pm.- For those vending on Saturday, July 28th: be there no later than 12pm and out lo later than 11pm.- The VENDOR shall not sell or donate space in its booth for advertising of any third partywithout prior written consent of CB.- The VENDOR is responsible for paying all applicable federal, state, and local taxes.- INSURANCE REQUIREMENTS The Vendor shall provide at Vendor's cost PublicLiability Insurance coverage for Vendor's operations under this lease protecting againstliability for bodily injury and property damage in limits of $1,000,000 each occurrence,$1,000,000 general aggregate, with The City of Buffalo, Sunbeam Entertainment LLC, Eight BuffaloSpirits LLC, and 49 Illinois Restaurant LLC listed as additional insureds.This insurance coverage shall be written covering a period beginning no less than fivedays prior to the official opening of the event and ending no less than five days followingthe official closing of the Festival. It shall be a condition of this insurance coverage andso indicated on the certificate that the insurer agrees not to cancel the policy or reducethe limits of coverage without giving the Cobblestone Live thirty days prior writtennotice. Each Vendor offering sale and delivery of anything which may be consumed,used or operated by the purchaser after leaving the grounds shall also provide atVendor's cost Product Liability Insurance coverage in the limits of $1,000,000 eachoccurrence, $1,000,000 products aggregate, and otherwise complying with the terms ofthis paragraph. Certificate of insurance must be submitted and returned withsigned agreement.-Vendors serving food will need a health permit of temporary food permit for the dates ofthe event. For questions on permits please contact:Marilyn Tuberdyck | Supervising Public Health SanitarianErie County | Health503 Kensington Ave., | Buffalo, NY 14214P:(716) 961-6805 | F:(716) 961-6880Marilyn.Tuberdyck@erie.gov | http://www.erie.gov
B.) Responsibilities of Cobblestone Live- Upon receipt of an executed copy of this agreement and fee, CL shall provide as agreedupon to the VENDOR for the event: Trash removal, a 12’ x 12’ space, & advertisement ofyour business on marketing materials including on the CA website and social mediaprofiles.- Cobblestone Live has the right to review and deny any applicant.
C.) Responsibilities of Both Parties - General Information- VENDOR sales locations are at the discretion of CL. Vendors may begin setup of theirbooths when instructed by CL. A detailed packet outlining set up times, spotnumber, loading locations, and parking will be sent two weeks prior to the event.- CL shall have the right to terminate this agreement at any time shall the VENDOR fail tomeet established standards and conditions set forth in this agreement and/or conductsales activities not in good faith.- CL and VENDORS shall remain independent contractors, and nothing contained hereinor done pursuant hereto shall be construed to create any relationship of principal andagent or employer and employee between the VENDOR and CL.- CL vendors are asked to share and promote Cobblestone Live on their respected socialmedia profiles and wherever applicable.