2019 SCA Australia/NZ Sanctioning Form
Email address *
Contest Information
This information will be used to process your sanctioning request. All new events must be approved by the SCA Board. Please fill in as much information as possible about your event. Some items such as timelines, payouts and entry fees can be discussed once the event is approved.
Date submitted *
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Contest Date *
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Contest Day
Contest Name
Your answer
Event Address
Your answer
City
Your answer
State
Your answer
Country
Your answer
Zip code
Your answer
To be held in Conjunction with (Festival, BBQ Cookoff, Car Show, etc)
Your answer
To be held in conjunction with
Your answer
Is there a certain Rep you would like to request? We will do our best to honor the requests.
Your answer
Event Contact
This will be the point person for communication from your SCA Rep.
Contact Name
Your answer
Phone Number
Your answer
Email Address
Your answer
Cookoff Categories
Sanction fee includes steak and 1 ancillary category. Any additional ancillary events are an additional $25 fee paid to rep day of the event.
Categories
Create Your Own Ancillary Category
Your answer
SCA Kids Cookoff Entry Fee and Payout (if applicable)
Your answer
Typical Steak Entry Fees
Late Registration Fee
Teams must register 7 days before an event or be charge a $25 late fee.
Charge Late Registration Fee
Steak Cookoff Payout
Custom Payout (type in your payout)
Your answer
Ancillary Payout (Wings, Appetizers, Burgers etc.)
Team Registration
SCA can either have teams sign up on the SCA website and pay the promoter at the event or post a link to your Event Registration page directing teams to sign up there.
Entry Fees
Link to Event Registration (If applicable)
Your answer
Event Timeline
SCA has the ability to develop the timeline to work with other parts of your event or festival
Timeline Options
Event Details
This information is important for us to create your fliers and to inform the teams about the details of the event. Creation of your event flier is included in the cost of sanctioning.
Size of Team Spaces
Steaks for the event
The promoter is responsible for providing the steaks for the event. The SCA standard is a 1 1/8th" thick bonelss Choice ribeye. Each team will be provided with two ribeye steaks for competition and you should have ten extra steaks. The extra steaks provide steaks for the last guy to choose from and can be used for teams that show up day of the event if needed. The steaks are important to the success of the event since it is a steak cookoff and teams are used to practicing on the standard thickness of 1 1/8".
Agreement on Steak Quality *
Required
Prize Payouts *
Required
Judges
SCA's goal is to use 100% SCA Certified Judges when possible. The SCA manages the judge registration process for promoters. If in new areas where we are not able to provide 100% SCA Certified Judges, SCA could conduct a SCA Certified Judges Class.
Certified Judges Class
Release of Liability
This is a Steak Cookoff Association LLC (SCA) event. SCA rules will be enforced and the decision of the SCA Representative is final.
This event is sanctioned by the Steak Cookoff Association LLC (SCA). In consideration of the acceptance of the right to participate; entrants, participants, and spectators release and discharge the Steak Cookoff Association LLC. all its directors, officers, employees, sponsors, agents, representatives from any known and unknown damages, injuries, losses, judgments, and/or claims from any cause whatsoever that may be suffered by any entrant, participant, or spectator to their person or property. Further, each entrant expressly agrees to indemnify all the foregoing entities, firms, persons and bodies of any form from all liability occasioned from the conduct of any entrant, participant or spectator. I agree to follow the directions of the event organizers and that any misconduct or refusal by me to follow any direction of the organizer can result in the disqualification and cancellation of my participation in the activities and my immediate removal from the grounds where these activities are occurring. I understand that any such non-compliance may result in injury, death and/or permanent disability as a result of my failure to comply. Any and all media taken by the SCA related to any participant, spectator, etc. becomes the property of the Steak Cookoff Association LLC and can be used in future promotion of SCA events. SCA does not guarantee the profitability of any event, by agreeing to provide sanctioning. Sanctioning does not
guarantee the number of teams that will participate in the event.
I agree to the SCA release of Liability *
Promoters Responsibilities
PROMOTER RESPONSIBILITIES

1. I agree to provide a location for awards ceremony and a sound system or PA if possible.
2. I agree to provide private area for Judging with electricity.
3. Tables and chairs usually 4 – 8 foot tables and 12 chairs.
4. NO RED TENTS (It is impossible to judge doneness in a red tent)
5. Friday night events must have adequate lighting (lighting is important to judging the doneness of steaks)
6. Provide 3-4 volunteers to assist in judging area (Important)
7. The promoter must have either cash or checks prepared for the awards ceremony.
8. Provide steaks for the cookoff. The SCA Standard is 11/8” boneless choice ribeye steaks.
9. Pay each SCA Rep’s expenses (mileage & hotel if necessary), $200USD Judging Fee for their time and services.
*Mileage is figured at current government mandated rate.
*We will try to use the SCA Rep that is closest to you event.
*Payment must be made to Rep on the day of the event.
* One Rep required for 1-49 Teams, 2 Reps for 50-99 teams, 3 Reps for 100 Plus Teams
10. Use SCA logos on advertising materials for the event.
11. Send payment of $5 per team to SCA within 14 days after cookoff if not collected at event.
12. Provide a metal trash can to dispose of teams hot coals.
13. Provide adequate restroom facilities and trash receptacles.
14. Obtain any required local event permits.
15. Provide the following Supplies for Judging Tent:

For 50 Team Events

3 Case of Bottled Water
2 Bag of Oyster Crackers
300 Heavy Duty Plastic Forks (Sam’s Club) (Each judge will use a clean fork for each bite)
100 Heavy Duty Plastic Knives (Sam’s Club)
3 Rolls Paper Towels
2 Plastic table cloth (Dollar Store)
100 9” Styrofoam Boxes undivided (Sam’s Club)
**If applicable 2-16oz cups and 5 spoons per team participating in any SCA drink category.
**Can be provided by SCA for a set fee if requested in advance.

SCA's right to Merchandise and Promote Sponsors:

SCA reserves the right to display, promote and sell, SCA products and services and that of its national sponsors at SCA sanctioned contests. Organizer agrees to provide a space in a highly accessible area, either in the cook area or near the judging area, where SCA may place its official merchandising tent and promote, display and sell SCA products and that of its national sponsor. The Organizer agrees to provide free of charge a space up to 20x20 for this purpose if requested.

Payment of Sanctioning Fee $300 USD
Once approved we will send you an invoice for the $300 USD sanctioning fee. Upon receiving your payment, we create a flier for your event, your event will be posted to our website and we will start promoting your event to our judges and cook teams. SCA Sanctioning Fees are nonrefundable, in the event of cancellation by the contest organizer, all previously paid expenses shall be non-refundable. The contest organizer will also reimburse the SCA Representative(s) any prepaid expenses incurred by them which cannot be recouped.
I agree to the Sanctioning Agreement Terms *
Click to Submit
By clicking the submit button below, I agree to the terms of this SCA Sanction Form. Upon approval, SCA will send you an invoice.

A copy of your responses will be emailed to the address you provided.
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