Website Programming and Development RFP Form
Please provide as much information as possible so that we may give as accurate an assessment as possible. Every single question is important and knowing this information in advance will make charting the course of your project as smooth as possible for everyone.
Please list your desired contact details - phone and email
Is this project for your organization or is it for a client? If you don't want to reveal the client's name, just put, 'Client'.
Project manager information
Who will be the project manager? If not yourself, then list their name and title. We would prefer to work with just one person who will coordinate everything for us. Please list the contact details for this person.
Please list the dates that the Project Manager and client will be unavailable, or on vacation. We will need to be able to reach someone the entire time the project is in development, so be advised that the project may be put on hold if we cannot get answers to important questions.
What is the name of the project? You can list the domain name as the project name, or just use an internal working name.
Project completion date
What is the target date for completion?
Marketing and promotions
Is this project linked to any events such as a product launch? List any marketing activities that this project will be involved with and especially if the project itself (the website address) will be listed online or in print and when.
What is the budget? Please answer as honestly as possible. It's more productive for us to know now so we can cater a solution to your budget.
Type of project (check all that apply)
What is the nature of this project - software programming, website development? Other?
Website development (set up a website platform)
Website design (you also need a new design)
Web application programming (you just need to add functionality to your existing website)
Please choose a status from the list
Green light - ready to go now. The design is done and all content is ready.
Yellow light - almost there. The design is not finished and content is still being gathered.
Red light - not active. We are just looking for information to help us determine the viability of this project.
Blue light - in the middle of development. It was being worked on by another development company and we need help to finish it.
\\\\\ The following questions pertain to website development (leave this field blank) //////
Is there a domain name? If yes, type it out exactly below, including the "www" prefix, or without it (it is common today to not register the www's and it does makes a difference). Does the client own, and have access to, the domain name or was it provided by their host? If the domain name has not been established yet, please be aware we cannot begin any development without it. Please provide any other information regarding the status of the domain name and where it is registered.
Please provide host information and plan level details (how much storage, bandwidth per month, etc.). If the hosting is inadequate for your project, it will need to be upgraded before we can begin. If you do not have a host, yet, let us know here if you need help to choose a host.
Please describe the platform used/to be used for this project - say either if it will be custom-coded (we do HTML5/CSS3/PHP/Linux), or on a content management system (CMS) like Wordpress, Drupal, etc.
(Redesign) How much of the content of the existing site will be used - all, less, more? (New) Will you or the client be putting in the new content, or are there digital files available for us to upload?
What kind of design files will be provided - Photoshop, Illustrator, other?
Are the graphics and photographs for the site ready? Are they high quality?
Website structure and page templates
How many different page templates will be needed? Usually, there are individual templates for the static pages, such as the home page, error pages (404, etc.) and an interior page (with just header, footer, and perhaps a sidebar). Please mention if there will be a blog as it will also require its own template. Please list your sitemap below, or send your document to us by email after you submit this form.
Website functionality and features
Do you require any specific site features not explained above. Examples include membership system with/out restricted access to non-registered users, document management, forum, photo gallery, photo/video slider, events calendar, forms, social networking widgets, etc. If you have a specifications sheet, please email it along with your sitemap.
What, if any, service integrations will your website need to connect to? Typical things may include events/ticketing (Eventbright, Ticket Master), newsletter sign ups (Mail Chimp, Constant Contact), Appointment systems, other business systems?
Does this project include e-commerce? Do you already have a merchant account/payment gateway established and if so, with whom? If so, does your account include an SSL certificate that you can use on your site?
Please use this space to tell us anything else you think we should know about this project. Special considerations, preferred coding languages or libraries, if the project is to be a multi-site or if it will need foreign language translation.
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