Outdoor Groups Policy Agreement
Approved by Myers Memorial UMC Church Council on 9.13.2020

The safety of all our members and guests is our overriding priority. As the coronavirus (COVID-19) pandemic continues we are monitoring the situation closely and following the guidance from the Center for Disease Control and Prevention, local health authorities, and the directions given to us by the Bishop of the Western North Carolina Annual Conference.

In order to prevent the spread of the coronavirus and reduce the potential risk of exposure at Myers Memorial UMC (MMUMC), we are asking that all participants covenant to the following before coming to our campus for an outdoor small group function.

Should you have questions about the policies below, please email churchoffice@myersmemorialumc.com and you will be forwarded to the Reopening Task Force for further discussion.
Group Representative (name) *
Representative's Email *
What Group do you Represent?
The Group must be planned in advance and approved on the MMUMC church calendar. *
The Group meeting should be held to one hour or less. *
The Group can meet outdoors with 25 or less in attendance. This number includes volunteers, leaders, and participants. Multiple groups can meet simultaneously as long as they remain in their designated spaces. *
The Group leader must communicate requirements to all participants prior to the group meeting so that everyone is fully informed. (For example, you may choose to email this document to all participants.) *
Approved spaces for group use: CFC Parking Lot; Gathering Garden, Bell Tower Portico to Music Suite; Grassy Area outside Church Office; Pumpkin Patch. *
In the event of inclement weather, the group is responsible for making decisions about meeting and for rescheduling with the MMUMC church calendar. *
Participants must agree to stay outside. Restrooms are only to be used in an emergency situation. High touchpoints in the restrooms should immediately be wiped down and sanitized by the individual when used. The church office should also be informed of any bathroom usage so that a follow-up cleaning can happen after the event. Access to restrooms is available during office hours or the Group leader may make arrangements prior to meeting time for restroom access. *
Participants are asked to sanitize their hands upon arrival and regularly throughout the event. Groups are responsible for providing their own sanitizer. *
Participants agree to practice social distancing at all times (remaining 6 feet apart) throughout the event. *
Participants over the age of 3 are required to wear a mask or face covering. *
The Group leader must complete an attendance roster indicating the names and a contact number for all participants. If the participant is a minor, the parent/guardian must also be listed. *
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