Monumental Yoga - Vendor Application
Monumental Yoga June 21st, 2019
Email address *
Thank you for your interest in participating in the 2019 Monumental Yoga Vendor Village (“Event”). We strive to create a diverse, environmentally conscious experience by including a variety of Vendors, Sponsors, and NonProfits (“Exhibitors”) in the Yoga Village for the benefit of all that attend. Vending will occur on the Circle, between the hours of 4:00pm-8:30pm. We anticipate over 3000 attendees based on prior years’ attendance.

**All applications will be reviewed, and once selections have been made, an email will be sent to you indicating whether or not you have been accepted, and we will request payment in full at that time to confirm your space.

Agreement
Monumental Yoga agrees to provide the Exhibitor Space to conduct business in the Yoga Village, located on the Circle. The Exhibitor’s use of booth space is limited to the space selected by Monumental Yoga as identified prior to the event. In general, The Exhibitor is guaranteed one 10x10 booth space (hereinafter referred to as “Space”), unless otherwise agreed to in writing by Monumental Yoga. The Exhibitor accepts the opportunity to participate in the Yoga Village during the Monumental Yoga event on Friday, June 21, 2019.

**The Exhibitor hereby accepts all conditions and limitations and rules included within this document.**

INCLUSION NOTICE:
We will announce Exhibitors accepted on a rolling basis as space is, or becomes, available beginning as early as March 1st but no later than mid-May 2019.
BOOTH FEES:
● Vendor Booth Space (10x10) - $150
● Double Vendor Booth Space (10x20) - $300
● Guru, Sage & Yogi Booth Space (10x10) - Included in price of your Sponsorship
APPLICATION AND PAYMENT DEADLINE:
Booth space is assigned on a first come, first serve basis and payment must be received to secure the booth. Applications must be received no later than May 15, 2019 but may be received as early as possible as space is limited. Once approved as an Exhibitor, we will send an email to request the appropriate booth fee payment via credit card or check.

***Exhibitor space is not confirmed until payment is received.***

MARKETING
The Exhibitor agrees to cross promote the Event on social media, newsletters, website, etc. The suggested hashtag for promotion is #MonumentalYoga
EMPLOYMENT OF STAFF:
The Exhibitor will employ adequate staff at Exhibitor’s own cost in order to operate the Space provided by Monumental Yoga.
INSURANCE REQUIREMENTS:
The Exhibitor is solely responsible to obtain insurance coverage for goods brought to the Event. The Exhibitor assumes full responsibility for goods left in the Space. Monumental Yoga accepts no liability for lost, stolen, or damaged property and is not required to carry additional insurance to cover the Exhibitor’s property.
PERMITS AND TAXES:
If you will be selling goods or food, you must mark your application appropriately to ensure the appropriate permits are obtained in time for the event. Monumental Yoga will not obtain permits on behalf of Exhibitors, nor be responsible for doing so.

The Exhibitor is solely responsible to obtain the necessary permits from the appropriate governmental entities prior to selling their Services/Goods at the Event, and to be in good standing with said entities. The Exhibitor is highly encouraged to verify it has registered and obtained the necessary permits to display/sell at a public event, prior to the Event. The Exhibitor is also responsible to collect and remit to the appropriate governmental entity any and all taxes collected as a result of sales during the Event. Monumental Yoga has no liability or responsibility to assist in or verify that any of the Exhibitor’s obligations have been met prior to, during, or following the Event. Any claims arising as a result of not complying with City or State ordinances, rules, regulations, and/or laws will be the sole responsibility of the Exhibitor.

INSTALLATION AND TEAR DOWN:
Load-in takes place on Friday, June 21, from 2:00pm to 3:30pm and must be completed by 4:00pm when all vehicles MUST be off the Circle.

The Yoga Village opens to customers/yogis at 4:00pm. The Exhibitor is expected to furnish their own Space, including canopy, tables, displays, signage, etc. All furnishings must fit within the Space provided and is not permitted to extend beyond the designated Space. The Space shall remain open from 4:00pm to 8:30pm with the exception of closing during the yoga hours of 6:30pm-7:45pm, at the Exhibitor’s discretion. The Exhibitor shall remove his/her booth items and dispose of all trash no later than 10:00pm, as that is the time the streets must reopen. It is not optional to remain on the street after 10:00pm.

PARKING:
Exhibitors are responsible for their own parking once they have unloaded and loaded.
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