University of Maine System NEW Supplier Request  THIS FORM SHOULD BE COMPLETED BY THE SUPPLIER. This information need only be completed once.   If you have submitted this information in the past DO NOT submit it again.
FOR UNIVERSITY STAFF:
CREATING THE SUPPLIER RECORD OR MAKING PAYMENTS TO THE SUPPLIER MAY BE DELAYED IF INFORMATION IS INCOMPLETE OR MISSING.  COPY THE LINK BELOW AND SEND IT TO THE SUPPLIER REQUESTING THEY SUBMIT THE INFORMATION.

WWW.MAINE.EDU/UMSVENDOR

FOR THE SUPPLIER:
Welcome to the University of Maine System (UMS) Supplier Information website.  The information provided here will be used to create a supplier record in the UMS E-Procurement and Accounts Payable System.

For more information on doing business with the University of Maine System please visit our website:  https://www.maine.edu/strategic-procurement/doing-business/
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NOTICE:  THIS FORM SHOULD ONLY BE USED TO REQUEST NEW SUPPLIERS.  UPDATES TO EXISTING SUPPLIER RECORDS SHOULD BE SENT VIA EMAIL TO  umsvendor@maine.edu   OR FAXED TO (207) 581-2698.

Please direct questions to the UMS Supplier Database Team by emailing umsvendor@maine.edu.  

Supporting documentation may also be faxed to (207) 581-2698.


Please do not abbreviate company Legal Name or DBA
If available, please enter NAICS Code at the end of this document

Company Legal Name / Your Name if an Individual *
DBA (Doing Business As)
If different than Legal Name
Name to appear on payments.
If company legal and dba names are different, dba name will appear on payments unless specified otherwise.
Independent Contractor (READ FIRST, then Check if applicable)
 Independent Contractor means an individual (as opposed to a company) providing services (as opposed to selling goods) to UMS.
Address for Contact, Purchase Orders and Payments unless a separate Payment Address is specified
Purchase Orders must be sent to a valid company address.
Address Line 1 *
Address Line 2
Address Line 3
City *
State or Province *
Abbreviation Requested
Zip Code *
Country *
Abbreviation Requested
Preferred Purchase Order Dispatch Method.  For Email or Fax make sure to provide the Email Address or Fax Number. *
How would the company like to receive Purchase Orders from UMS?  ( * ) PRINT DOES NOT AUTOMATICALLY SEND THE PURCHASE ORDER TO THE SUPPLIER (REQUIRES THE END USER TO MANUALLY SEND THE PURCHASE ORDER), THUS POTENTIALLY CAUSING DELAYS .
Order Department Telephone
eg., XXX-XXX-XXXX
Order Department Fax
eg., XXX-XXX-XXXX
Order Department Email
Company Website URL
Payment Address
When making payments to suppliers we must have a Remittance Address in our system that matches the Remittance Address on the supplier's invoice.
If Payment Address is the same as above, check the box below and skip to Discount/Payment Terms section.
Payment Address Line 1
If different from Ordering Address:
Payment Address Line 2
Payment Address Line 3
City
State or Province
Abbreviation Requested
Zip Code
Country
Abbreviation Requested
Accounts Receivable Telephone
eg., XXX-XXX-XXXX
Accounts Receivable Fax
eg., XXX-XXX-XXXX
Accounts Receivable Email
Discount Payment Term, if applicable
The University's standard Payment Term is NET30, unless Discount Payment Terms are offered.
IRS FORM REQUIREMENTS (Important Instructions Below)
For U.S. Suppliers: A current W-9 form is required (link to IRS W-9 Form below) - W-9 Forms must be either mailed to: Vendor Management, UMS Office of Strategic Procurement, 5761 Keyo Building, Orono, ME 04469-5761, faxed to: (207) 581-2698 or emailed to: umsvendor@maine.edu  (fax or email preferred).  NOTE: Sending forms to any other address or location may delay this request.

For Non-Resident Alien Service Providers:  A current W-8BEN form is required from individuals. Form W-8BEN-E is required from entities.  Generally, withholding is required for services performed in the United States.  If individual Non-Resident Alien Service Providers qualify for treaty benefits a current Form 8233, including a US Taxpayer Identifying Number, is required.  Links to all IRS Forms are below.  Please read the instructions carefully.  NOTE: These forms must be submitted to the UMS Campus Department who is contracting/doing business with the supplier.  The UMS Department must forward copies of Forms W-8BEN and Form 8233 to Vendor Management, UMS Office of Strategic Procurement, 5761 Keyo Building, Orono, ME 04469-5761 faxed to: (207) 581-2698 or emailed to: umsvendor@maine.edu  (email preferred). NOTE: Sending forms to any other address or location may delay this request.
 
IRS Forms with Instructions
FORM W-9 AND INSTRUCTIONS
http://www.irs.gov/pub/irs-pdf/fw9.pdf
http://www.irs.gov/pub/irs-pdf/iw9.pdf

FORMS W-8BEN / W-8BEN-E AND INSTRUCTIONS
http://www.irs.gov/pub/irs-pdf/fw8ben.pdf (for individuals)
http://www.irs.gov/pub/irs-pdf/fw8bene.pdf (for businesses)
http://www.irs.gov/pub/irs-pdf/iw8ben.pdf
http://www.irs.gov/pub/irs-pdf/iw8bene.pdf

FORM 8233 AND INSTRUCTIONS
http://www.irs.gov/pub/irs-pdf/f8233.pdf
http://www.irs.gov/pub/irs-pdf/i8233.pdf
IRS FORM STATUS (Required)
In order to expedite this request we must know the status of the IRS Form(s).  Has the appropriate form(s) been submitted to UMS? *
Required
Information about the Submitter of this Form
IN ORDER TO EXPEDITE THIS SUPPLIER REQUEST THE INDIVIDUAL LISTED BELOW MAY BE CONTACTED DIRECTLY.  

WE PREFER THIS FORM BE SUBMITTED BY THE VENDOR RATHER THAN UMS EMPLOYEES
Contact *
Submitter Name *
University Department, if applicable
Submitter Telephone *
eg., XXX-XXX-XXXX
Submitter Email *
Thank you!  Your supplier request will be input as soon as possible!
Please feel free to leave a note, if applicable:
Minority Business Classification Status, if applicable. Check all that apply.
NAICS Code if known.
Please note: In submitting this form you acknowledge that you have read the University of Maine System's Purchase Order Terms & Conditions at https://www.maine.edu/strategic-procurement/doing-business/purchase-order-terms-and-conditions/
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