Encore Kids College Enrollment & Transportation Agreement - Fall 2017
NOTE: Please fill this form out on a computer rather than a phone, as it seems to work better. You should get a copy in your email box now in addition to the confirmation screen.

Encore Kids College Mission:
Encore Kids College is an after school program hosted by The Capitol Encore Academy (TCEA). The mission of Encore Kids College is to provide affordable access to after-school enrichment, arts activities and creative practices for K-12 children in our community, by working in collaboration with local artists, professionals, and organizations.

Encore Kids College Vision:
Encore Kids College wants to provide the access for enrichment activities that support creative practices for all K-12 students in our community. We believe this access to enrichment will assist in promoting not only increased skill, but also a positive lifestyle for children. Offering choices to students to participate in additional learning opportunities encourages growth and positive outcomes for student in self-esteem, citizenship, arts/talents and academics. In addition, TCEA wants to support and encourage the use of the local resources by establishing relationships between the school, family, and the community.

Structure:
Encore Kids College serves as an after-school resource, provided by The Capitol Encore Academy, for all children in our community. Similar to a college catalog of courses, Encore Kids College will offer a variety courses through individual instructors from the local community. Students are not required to attend TCEA to access these programs, though priority is given to TCEA students in some specific instances. Instructors are not required to be, but may be, employees of TCEA. Instructors of these courses include artists, teachers and organizations from the community who are able to use TCEA
facilities to provide these courses. TCEA recognizes the benefit for parents to have offerings onsite allowing for minimal transportation arrangements as well as to local organizations growing local talent. All are expected to uphold ethical and safety practices to affiliate with Encore Kids College.

Fees/Tuition Disclaimer:
The Capitol Encore Academy serves as a host organization, and does not profit from or charge instructors fees for Encore Kids College activities. All tuition or fees paid by students go directly to course instructors – not to TCEA. TCEA does not operate EKC for profit, but rather to foster a need in our community and encourage local partnerships for the benefit of children in our community.

Enrollment Instructions
Parents must enroll students with Encore Kids College in order to register in a specific course, such as Art Studio or Guitar Lessons, for example. This is similar to registering for a community college, prior to being able to register for a specific course with the individual instructor. This is for safety and accountability of students. Parents will then contact the instructor directly to pay for the course, fill out additional forms as required by the instructor and communicate any questions or concerns relating specifically to the course. TCEA does not handle payment from students or instructors
for ECK programs. TCEA does not profit from EKC programs.

Steps for enrolling in EKC courses:
1) Read all information, contact instructors for questions on individual courses, and select the course(s) your student will take using the Enrollment Agreement.
2) Submit the completed EKC Enrollment Agreement and Transportation Plan to the EKC director. The form can be submitted electronically through the website, emailed to at jthomas@capitolencoreacademy.org , or delivered in person to the TCEA reception desk.
3) Contact the course instructor/organization directly to register for the individual course and pay fees/tuition.
4) Follow any additional steps as required by the course instructor.
5) Communicate changes to EKC Director and the course instructor as needed.

Roles and Responsibilities of Parents/Guardians:
- Parents must inform Encore Kids College director that they are enrolling their students in Encore Kids College.
- Parents must complete and return Enrollment Agreement and Transportation Plan through this website.
- Parents must arrange drop off and pick up for students attending courses and follow the schedule and pick-up procedures set by the instructor.
- Parents may not leave their students unattended or request TCEA administration/staff to supervise children until their EKC course begins (if after 3:30pm) or after it ends.
- Parents must communicate with course instructors directly to register for courses, and arrange payment prior to beginning courses.
- Parents must notify the course instructors directly if students will be late for pick-ups, absent or missing scheduled lessons.
- Parents must communicate with course instructors directly to resolve issues, before contacting EKC director. If issues cannot be resolved with instructors directly, the EKC Director should next be contacted and all documentation and
information must be provided in order for the EKC Director to mediate the grievance.
- Parents must notify, in writing, both EKC director and course instructors of changes in transportation plan, and before withdrawing from courses or beginning new courses.

Roles and Responsibilities of EKC Course Instructors:
- Instructors must offer courses that enhance creative practices with a structured, supervised curriculum.
- Instructors must charge fair rates and fees for courses, recognizing the mission and vision of EKC to provide access to these programs that might not otherwise be available.
- Instructors must submit a course proposal form, and receive approval prior to starting their own advertising and marketing.
- Instructors may advertise the program independently, but student must follow EKC procedures for enrollment.
- Instructors must offer after-school course options between the hours of 3:00pm-6pm, Monday-Friday. Courses do not have to take place every day.
- It is the responsibility of the instructor to create their schedule of courses and communicate schedule changes directly with parents and the EKC Director, as well as school staff if changes will affect the dismissal/student pick-up process.
- Requests to use the building outside of these hours for events and special performances must be submitted in advanced, in writing, to the EKC Director.
- Instructors must uphold ethical and safety standards to maintain affiliation with Encore Kids College.
- Instructors must understand that courses affiliated with EKC operate as a separate entity than The Capitol Encore Academy and advertise courses appropriately.
- Instructors must inform the EKC Director of newly registered students to verify that all steps for enrollment have been followed.
- Instructors must arrange registration and payment directly with parents, after students have enrolled in the Encore Kids College program.
- Instructors must attempt to resolve all registration, payment and other issues directly with parents and students, prior to contacting the EKC Director for assistance. If issues cannot be resolved with students/parents directly, the EKC Director should next be contacted and all documentation and information must be provided in order for the EKC Director to mediate the grievance.
- Instructors must maintain proper insurance; follow safety procedures and ethical business practices.
- Instructors who wish to use their own facilities must be located within a two-block radius of the Capitol Encore Academy instructors must arrange to do so with EKC and have prior approval. They must pick up students on time and safely escort them to their location.

Roles and Responsibilities of Encore Kids College Director:
- EKC will provide a facilities for courses to take place in the Capitol Encore Academy building for courses take place between the hours of 3:00pm-6pm, Monday-Friday.
- EKC will provide communication to instructors and students as needed to operate the program.
- EKC reserves the right to discontinue courses should instructors/organizations fail to uphold ethical and safety standards.
- EKC reserves the right to cancel student enrollment if students and/or parents fail to meet previously outlined responsibilities.
- EKC will provide instructors with verification that students have enrolled in Encore Kids College and provide a copy of the student transportation plan through email.
- EKC will promote and advertise courses through all means possible in a timely manner.
- EKC will participate in 4th Friday and other community events; giving opportunity for showcasing EKC students, and keep instructors informed of those options.
- TCEA will keep students in the school for courses that start up until 3:30pm. Instructors must have students supervised after 3:30pm by parents or other arrangement.

Email address *
By typing my name below, I certify that I have read and understand all information above, prior to registering my student for Encore Kids College programs. *
Your answer
By typing my name below, I understand that the EKC director and individual instructors reserve the right to remove a student from EKC programs based on habitual late pickups at the end of the day, if this issue cannot be resolved. Late pick-ups will be dealt with on a case-by- case basis Before the instructor/parent contacts the director with an issue, they must have exhausted all means to resolve this issue together. If a need for mediation arises, both parties provide documentation and meet with with the director prior to removal of a student as a last option. *
Your answer
By typing my initials below, I state that have read all information and procedures and responsibilities of all parties. I understand that I must follow the procedures and parent responsibilities of the EKC programs. I understand that failure to do so may result in my child being removed from EKC programs. *
Your answer
By typing my initials below, I understand that my child may not be left unsupervised if their EKC course(s) does not start by 3:30pm. I understand that TCEA staff is not responsible for after-school care of my child, and an adult listed on the transportation plan must pick up students at the end of EKC courses on time. *
Your answer
By typing my initials below, I understand that my child will not be released for pick-up to adults that are not included in the transportation plan, and that changes must be submitted in writing to both the EKC Director and the course instructor. *
Your answer
FOR NINJA DYNAMICS PROGRAM ONLY: By ltyping my initials below, I understand that the Ninja Dynamics program offered by Elevo Dynamics is hosted at their facility. Students will meet at the TCEA cafe, and will walk with the course instructor to the facility. Students will be picked up at the Elevo Dynamics at the end of the course.
Your answer
FOR PRIMA ELEMENTS YOGA & MORE PROGRAM ONLY: By typing my initials below, I understand that this program, offered by Prima Elements, is hosted at their facility. Students will meet at the TCEA cafe, and will walk with the course instructor to the facility. Students will be picked up at Prima Elements at the end of the course.
Your answer
FOR CAPE FEAR MUSIC CENTER COURSES ONLY: By typing my initials below, I understand that the instrumental programs offered by Cape Fear Music Center may be hosted at their facility if this need is determined pending numbers of students enrolled and interest. Students will meet at TCEA, and will walk with the course instructor to the facility. Students will be picked up at the Cape Fear Music Studio at the end of the course if that course should take place at CFMC facilities, not at TCEA.
Your answer
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