Club ON-CAMPUS Event Approval Form
This form is to be submitted for all Clubs and Societies looking to run an event on campus. On campus locations include the university, Harris Learning Library, RSAC, residences, founders field, etc. This form is to be submitted ten (10) days prior to the event for approval from the Vice-President Student Life. Upon review, the Vice-President Student Life will send your Club or Society an email letting you know of the status of event approval.
Name of Club/Society *
Your answer
Club/Society Email *
Your answer
Please Select the Request Type *
Title of Event *
Your answer
Description of Event *
Your answer
Event Date(s) (If there are multiple dates for this event, please list all dates below) *
Your answer
Start Time of Event *
Time
:
End Time of Event *
Time
:
Expected Number of Participants *
Your answer
Location/Preferred Room *
Your answer
Please select if you require any of the following (if nothing, please leave blank);
If you require tables and chairs, please describe how many
Your answer
If you require AV equipment, please describe what
Your answer
Please select any of the following components your event may include (if none leave blank);
If any of the above components were selected for your event, please use this space provided to describe them and indicate the steps you will take to minimize any risk involved.
Your answer
Physical Activity *
Other Information
Your answer
I am fully responsible that;
1) I will be responsible for organizing the event
2) I will ensure that the event is run within these documented conditions
3) If the event deviates in any way from the description, NUSU cannot be held responsible for any and all outcomes of any incident
4) I will ensure that the participants of this event are made aware of the rules and procedures for the event
5) It is my responsibility to ensure that every student assistant involved with the event is aware of their responsibilities
6) In the event of an incident, I will complete a detailed Student Event Incident Report and submit it to the Vice-President Student Life of the Nipissing University Student Union
7) The primary event organizer will be held accountable to the president of their organization and/or the Nipissing University Student Union
By checking the box below, I agree to uphold all the requirements of the primary event organizer and agree to not consume any alcohol or drugs on the day of the event until the event ends and all the participants have safely dispersed. *
Required
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