2017 EATON DAYS FOOD VENDOR APPLICATION
The Eaton Days Arts & Crafts Fair will be held on Saturday, July 8, 2017


Hello! We would like to invite you to join us at this year’s Eaton Days Arts & Crafts Fair, please take a moment to read the following information.

As in previous years the Arts & Crafts Fair will be located in Town Park at 3rd Street and Park Street. To ensure the event has a wide variety of offerings, the committee reserves the right to control the number of vendors with similar offerings. The committee also reserves the right to decline participation that it deems inappropriate for event attendees, based on the application description.

FEES AND SALES TAX COLLECTION
SINGLE booth space, 12’x15’ $ 95.00
DOUBLE booth space, 24’x15’ $ 190.00
TRAILER space $ 110.00 - limited space available


Acceptable payment for booth space include:
• Cash
• Money Order made payable to The Eaton Days Committee
• Check made payable to The Eaton Days Committee
A return check fee of $25 will be charged and collected for returned checks. This fee must be paid for in cash.
• PayPal payments accessible through our website at www.eatondays.org, under “APPLICATIONS”

It is the vendor’s responsibility to collect and submit all applicable (local & state) taxes directly to the State Of Colorado.

Local tax rate is 3%, state tax rate is 2.9%. Please visit www.coloradotax.com for more information.
*** WE WILL NOT DO THIS FOR YOU ***

IMPORTANT DATES
MAY 31, 2017 Food Vendor Application and documentation deadline to avoid late fees

July 8, 2017 7:00am-9:00am Vendor setup
July 8, 2017 10:00am-3:00pm ARTS & CRAFTS FAIR

** The earlier we receive your application, the better your space location **

PLEASE NOTE: The Eaton Days Committee reserves the right to cancel the Arts & Crafts fair due to Acts of God,
weather, or other unforeseen events that will jeopardize the health and safety of the public.

** There is no rain date and vendor fees will not be refunded in the event the Fair is cancelled.

EXHIBITION SPACE INFORMATION
• Booth space is 12’w x 15’d (exactly) all parts of the display must fit within the limits.
• The Arts and Crafts Fair is held outdoors, we suggest suitable protection from the elements. All vendors must provide their own equipment, i.e. tables, chairs, sunshades, quite generators, cords, etc. Displays must be suitable for use on a grassy surface.
• Trailers will be located on the perimeter of the park to the North and West as space permits.
• Booths may begin setup at 7:00 a.m., no later than 9:30 a.m. and must be open by 10 a.m. on Saturday, July 8, 2017. Please do not double park while unloading, you will receive a ticket.
• You may not relocate your booth once assigned. Please do not ask.
• Trash must be picked up around your space throughout the day and prior to your departure.
• PLEASE NOTE: – LIMITED ELECTRICITY IS AVAILABLE FOR FOOD VENDORS. ONLY ONE 110V ELECTRICAL PLUG-IN IS ALLOWED PER VENDOR. IF YOU REQUIRE ADDITIONAL ELECTRICITY, PLEASE BRING YOUR OWN QUIET GENERATOR.
• The below APPLICATION FORM allows participation into the Arts & Crafts Fair only; it does not grant you the right to sell wares during any other activity/event (ex. Street Dance, Parade, Family Fun Night).
• Absolutely no driving on park turf.
• Please leave your pets at home.
• After your acceptance into the Fair, no refunds will be issued, except in the case of an emergency. Written requests for refunds will be considered at the discretion of the Eaton Days Committee after the event.
• Vendors are not allowed to sell any of the following items: silly string in a can, any type of whistle, aerosol cans / packets which emit an unpleasant odor.
• Parking for vendors will be explained in your confirmation letter.
• Violation of any rules or regulations will result in expulsion from the show.

• PLEASE NOTE: We will do our best to accommodate your booth space requests but we do not make any guarantees that you will have the same space as the prior year or that you will be granted your special request.

INSURANCE
Liability Insurance:
Concessionaire/vendor agrees to defend and indemnify and hold harmless the Eaton Days Committee and the Town of Eaton from any loss, damage, claim, suit, action or other liability, including, without limitation, court costs and attorney fees, arising from or relating to any grossly negligent or intentionally unlawful act or omission, of concessionaire/vendor, concessionaire/vendor’s agents, guests or invitees, or third parties.
Concessionaire/vendor, for itself, its heirs, successors, and assigns, hereby releases/waives any and all claims, damages and losses arising from or relating to the acts or omissions, whether intentional or negligent of third parties or an act of God.

Concessionaire/vendor shall carry a general public liability insurance policy with a limit of $1,000,000 for bodily injury and death per occurrence and $1,000,000 for property damage.

This is a requirement of our Event Insurer. If you are unable to provide this insurance, please contact us at eatondaysartscrafts@gmail.com.

CONTACT INFORMATION
Website: www.eatondays.org

Email Address: eatondaysartscrafts@gmail.com

You may MAIL COMPLETED APPLICATIONS, ALL REQUIRED DOCUMENTS, AND PAYMENT TO:
Eaton Days Arts & Crafts Fair
P.O. Box 573
Eaton, Colorado 80615

You may DROP OFF COMPLETED APPLICATIONS, ALL REQUIRED DOCUMENTS, AND PAYMENT TO:
Eaton Days Arts & Crafts Fair
c/o The Town of Eaton
223 1st Street
Eaton, Colorado 80615

Weld County Health Department Temp. Vendor Forms:
LONG FORM: http://www.co.weld.co.us/assets/Ddb4BA579DABDdCCd65a.pdf  
SHORT FORM:  http://www.co.weld.co.us/assets/8c8c773b45dAb59D24A1.pdf

2017 EATON DAYS FOOD VENDOR APPLICATION
PLEASE NOTE: By filling out this electronic application you will be added to our list of vendors; HOWEVER, until we receive your payment you will not be IN the Fair. Once all your documentation and payment has been received by us, we will verify all information and if accepted, send you an acceptance e-mail. If your application is not accepted we will contact you and let you know why. Your money will also be refunded to you.

We look forward to receiving your application!

If you would like a paper application, please print one off from our website at www.eatondays.org

Your First Name
(not your business name)
Your answer
Your Last Name
(not your business name)
Your answer
Your Business Name
(if you do not have a business name list N/A)
Your answer
Your Mailing Address
Your answer
Your City
Your answer
Your State
Your answer
Your Zip
Your answer
Your Phone Number
(xxx-xxx-xxxx format) (please list a number you will have with you during the fair)
Your answer
Your E-mail Address
Your answer
I am requesting:
I will need electricity:
(It is highly recommended that you bring a quiet generator with you)
Please describe food to be sold (Your Menu):
** silly string in a can, any type of whistle, aerosol cans / packets which emit an unpleasant odor will not be allowed
Your answer
Description of Your Vehicle
(color, make & model of the vehicle you will be arriving at the Fair in)
Your answer
License Plate # of your Vehicle
(the vehicle you will be arriving at the Fair in)
Your answer
RISK AND LIABILITY WAIVER
The undersigned hereby releases and agrees to hold harmless the Town of Eaton (Town) and The Eaton Days Committee, Inc. (Committee) from any damage to undersigned’s property and/or any personal injury which he/she or helpers may sustain while participating in the Arts & Crafts Fair on July 8, 2017. The undersigned agrees to indemnify the Committee and the Town from any and all liability loss, or damage that the Committee or the Town may suffer as a result of any claim, demands, costs, or judgment against the Committee or the Town arising out of or any way connected with the activity of the applicant and any liability which becomes the responsibility of the Committee or the Town due to the acts or omissions of the applicant or relative to any cause of action arising out of the applicant's activities. Whether the liability, loss, or damage is caused by, or arises out of the neglect of the applicant, its servants, employees, or otherwise. The Committee reserves the right to cancel the Arts & Crafts Fair due to Acts of God, weather, or other unforeseen events that will jeopardize the health and safety of the public. Further, I agree to abide by the rules, policies, and guidelines developed by the Committee and understand that failure to follow these regulations can mean expulsion from this year’s Arts & Crafts Fair and future Arts & Crafts Fair. The Committee does not carry insurance to cover your personal property. As an independent contractor you are advised to obtain your own insurance. By signing this form I understand that I display and store my wares at my own risk. I also understand that failure to pay any part of the required sales taxes will result in permanent expulsion from future Eaton Days Arts & Crafts Fairs.
Please type your name and today's date as your binding agreement to the above statement
Your answer
Application Check List
This is to help you verify that you have all the documentation needed

( ) Completed and signed Application Form

( ) Payment

( ) Proof of Liability Insurance listing “The Eaton Days Committee, Inc.” as an additional insured.  If you have questions regarding the insurance requirement, please contact us at eatondaysartscrafts@gmail.com **THIS MUST BE MAILED OR E-MAILED TO US**

( ) Weld County Vendor Application for Temporary Food Events  
LONG FORM: http://www.co.weld.co.us/assets/Ddb4BA579DABDdCCd65a.pdf  
SHORT FORM:  http://www.co.weld.co.us/assets/8c8c773b45dAb59D24A1.pdf
**THIS MUST BE MAILED OR E-MAILED TO US**

( ) Copy of License to serve food in the State of Colorado **THIS MUST BE MAILED OR E-MAILED TO US**

( ) Printed, completed application packet must be received in our office or at the Town Of Eaton Office (223 1st Street, Eaton, CO) on or before May 31, 2017.  Acceptance notifications will be sent via e-mail one week following the receipt and acceptance of your completed form, booth payment, and proof of insurance.

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