READ ALL INSTRUCTIONS BEFORE APPLYING. This is a juried event.
Applications open August 1 - September 15, 2017.
Artists Alley will only be open from 10:30 AM to 7:30 PM on Saturday January 6th (Friday night after 4 PM and Saturday starting at 8 AM will be reserved for early setup and registration). Artists may not set up after 10 AM on Saturday morning. (Vacant tables will be offered to neighboring artists or VIPs). We have tickets capped at 1,200 attendees and plan on accepting around 25 artists/crafters.
The JURY REVIEW PROCESS:
KotoriCon Artists Alley applications are reviewed by a committee and successful applicants are informed by the end of October. It is NOT a first-come first-served process. No 18+ material is allowed in KotoriCon's Artist's Alley. We do not accept vendors if more than 30% of their work for sale is fan art.
Submit an online portfolio with examples of your work. Portfolios are mandatory in order to review your application. Alternatively, if you have an online store, that can be used as a substitute. No Facebook pages, Tumblr profiles, or Deviant art profiles are accepted. There are many free portfolio websites available for use, and we set up examples. We need to see specific samples of your work. Categorize your work; you need a section of original art, and a selection of fanart (if relevant). Include prices.Example Portfolios: http://kotoriconexample.daportfolio.com/ , https://kotoriconexample.carbonmade.com/projects/5706731#1 , https://www.behance.net/kotoriconexample Portfolio Sites: http://portfolio.deviantart.com/ , https://www.behance.net/ , https://carbonmade.com/
The review committee's decisions are final. We reserve the right to select an assortment of artists and crafters that we feel are the best fit for KotoriCon. Once the decision has been made we will maintain a waiting list in case tables open up. The openings depend on the type of art or craft we need to fill the space.
If accepted, you will need to pay for your table by November 15th or it will be offered to someone on the waiting list. A table at the Artists Alley is $100. The ticket includes 1 six foot table, 2 chairs, as well as 2 passes to KotoriCon (one for the artist and one helper.) If you purchased a ticket to Kotoricon, you can request a refund on the ticketing website if you are invited to take a table in Artists Alley. (We also offer a Discount Price of $80 if you provide the equivalent of $20 in donation that will go to prizes or items for our Charity Auction.)
Please note that purchase of a ticket means you will abide by the rules and regulations on our website http://kotoricon.org, and you agree that pictures taken of you at KotoriCon can be used for promotion. Pictures may also be taken of the Artists Alley area by attendees.
TAXES:Each artist alley member selling will need to register to collect sales tax in NJ.New Jersey law requires all vendors, even “one-time” vendors, to register with the State for tax purposes at least 15 business days before starting business, and to collect New Jersey sales tax on all sales of taxable tangible personal property or services. There are no special provisions for temporary vendors. Once registered, you must file all required returns until you properly end your tax registration with New Jersey.File Form NJ-REG (Business Registration Application) to register with the State to collect/remit New Jersey taxes such as sales tax or employee withholdings, and to obtain a New Jersey tax identification number. You can register online or file a paper application. For additional information on registering your business visit the Division of Revenue’s website at http://www.state.nj.us/treasury/revenue/gettingregistered.shtmlAlso see publications ANJ-11, Arts & Crafts Businesses and New Jersey Sales Tax, ANJ-15, Flea Markets & New Jersey Sales Tax, and ANJ-13, Ending Your Tax Registration in New Jersey, available at the Division’s Sales and Use Tax Publication page at http://www.state.nj.us/treasury/taxation/publsut.shtml
Kotoricon cannot be responsible for the vendor registration to New Jersey State for collecting sales tax.We has the right to remove a vendor if a Proof of Registration certificate is missing or not valid. To obtain a proof of registration, visit http://www.state.nj.us/treasury/revenue/proofreg.shtml
You agree to collect required taxes and follow state and federal regulations regarding your sales. Registered sellers must display their New Jersey Certificate of Authority at their sales location at all times. There is a useful document regarding sales taxes in NJ at: http://www.state.nj.us/treasury/taxation/pdf/pubs/sales/anj11.pdf
Artists who have paid for their space will be asked to set up either Friday evening or Saturday morning. No artists can set up after the convention opens. If they come late their space is forfeit. No artists will be accepted to fill in missing spaces the day of the convention. Email questions to email@example.com
ANNOUNCEMENT:We are starting Pin Trading at KotoriCon. We will have collector pins designed by local artists and most will feature our mascots Kotori! KotoriCon will produce the pins, sell them and trade them. By trading pins with staff attendees can collect the designs that they love the most! The pins will be available for sale at our KotoriCon Table in Artists Alley, as well as at special events. If you are interested in submitting a pin design the process is not part of the Artists Alley selection. You can find the form at https://goo.gl/forms/nghytcQQhdPqbWAi1
Please refer your friends and customers to the http://KotoriCon.org website for the link to registration.