UTDesign Makerspace - Room Reservation Form
Student organizations are required to fill out this form to reserve a room in UTDesign Makerspace. Please make sure to follow the following guidelines:
  • Event reservations must be made 2 weeks in advance.
  • Events involving alcohol, drugs, sex, weapons, or illegal material are prohibited.
  • You are allowed to provide food and drink away from electronics stations.
  • You are required to clean up any waste after your event.
  • Please limit committee/group meetings to once per week if possible. Remember that the makerspace is open most of the week and your group members can meet outside of official times.
  • We reserve the right to cancel reservations for any reason we see fit.
Sign in to Google to save your progress. Learn more
Full Name *
Please enter your first and last name as they appear on your Comet Card.
UT Dallas Email *
Please enter an email address that ends with @utdallas.edu. We will not process reservations for personal emails.
Phone Number *
Please enter a cell phone number that you will have access to during the event.
Discord Username
Please enter your Discord username if you have one. This is our preferred method of contact, but we will use your email if you do not use Discord. Please also join our Discord to receive updates for student organization leaders. utd.ms/discord
Student Organization *
Please enter the full name of the student organization you are creating the reservation for.
Did you look at both the Makerspace Website Calendar and the Excel Sheet Calendar to check that the room you want at the time you desire is actually reservable? Reservations are on a "first-come, first-served" basis. The calendar is under "news and information" in the "reservations" channel of our Discord - it’s a Google Sheets data table. If you don't make sure that for every day it is reservable, it will be denied if a problem occurs. 

If you don't know where this is, ask @_henryluve on Discord.


 *
Reserved Rooms and Technology *
Please select the rooms you would like to reserve.

IMPORTANT NOTES:
  • If using the Chromecast in the front of the floor, you must be on the Makerspace-Members network.
  • Only colored sections can be reserved.
  • The Main Room's reservations are only for the tables in the center of the room.
  • Though the front and back of the main room are divided at a line in the image shown below, this is a non-physical divider. Each group with a reservation should have equal seating at tables. Work stations such as the lounge chair area and the 3D printing station do not count.
  • Spaces that are grey cannot be reserved.
  • Spaces that have "No entry" are only reserved for established respective club members.
  • EPICS Organization has the right to claim any space at anytime (only if they're colored sections).
  • Before choosing a room, you MUST reach out to the president or vice president of Makerspace to ask if the room is available. We cannot give organization leaders the ability to view existing reservations for security reasons.
  • If you want to have established (lecture room / main room / etc.) reservations for the foreseeable semester (AIAA, Comet Robotics, RoboSub, etc.) please contact Makerspace leadership for space hold.

Please use the layout below to assist with reservations. These rooms are only managed by Makerspace; if you desire to reserve any of the EPICS spaces please email Andrea Turcatti (turcatti@utdallas.edu).

If you do get confirmation, please send a message to @_henryluve with proof of confirmation so it can be put onto the calendar.
Required
Layout of the Makerspace
Images of reservable rooms
Back Half of Main Room only pertains to the wood-covered work stations and the white dry erase tables.
-
EPICS reserves the right to take any designated "EPICS" space at any time. EPICS spaces must have reservation confirmation by Andrea Turcatti and proof sent to @_henryluve on Discord.
 *
Reservation Start *
Please enter when you would like your reservation to start. If your reservation is recurring, make sure to specify that in the comments.
MM
/
DD
/
YYYY
Time
:
Reservation End *
Please enter when you would like your reservation to end.  If your reservation is recurring, make sure to specify that in the comments and put the last date of the reservation here. 
MM
/
DD
/
YYYY
Time
:
Event Title *
What is the title of your event?
Event Description
Please enter a description for your event if it is a public event. Any events without descriptions will be considered private and will not be advertised on our website or Discord server.
Comments
If you have any questions, comments, or concerns, please leave them below and we will answer what we can before approving your reservation.  If your reservation is recurring, make sure to specify that here.
-
Please note if this is reoccurring. We understand you've already set the dates above but please do this for us.

Do you understand that the most current and up-to-date calendar, that UTD Makerspace uses, is a Google Sheets data table that’s in our discord; go to “news and information” then “reservations” and read that discord page to find the calendar.

Make sure that your selected time has availability! If not, it will be denied. Contact @_henryluve or hcd210000 when you've submitted something and/or if you have any questions
 *
Submit
Clear form
Never submit passwords through Google Forms.
This content is neither created nor endorsed by Google. - Terms of Service - Privacy Policy

Does this form look suspicious? Report

Google Forms