DEMOCRATIC CLUB CHARTER FORM 2019 - 2020 SAN DIEGO COUNTY DEMOCRATIC PARTY
This application is for the the biennial term January 1, 2019 to December 31, 2020 and is used for new charters and rechartering with the San Diego County Democratic Party (SDCDP).
INSTRUCTIONS, HELP, AND RESOURCES
All chartering is done electronically with this online form and via email.

Renewals: The deadline for all chartering requirements, including any Associate member applications and payment of chartering fees is December 15, 2018. Renewing clubs that meet all aspects of the December 15 deadline have vote eligibility at the January Area meeting for their designated Area(s). Renewing clubs that miss any aspect of the December 15 deadline are still eligible for chartering in January as long as they meet all aspects by January 1, 2019. Following that, the deadline for rechartering is at least fourteen (14) days prior to the Central Committee meeting where the club wishes to charter.

New charters: The deadline for chartering a new club is at least fourteen (14) days prior to the Central Committee meeting where the club wishes to charter.

New affinity clubs: Prior to submitting a charter, at least one representative of a proposed new Affinity club shall appear in person at a Central Committee meeting to provide an overview of the purpose and goals of the club and to announce the notice of their next organizational meeting. The club’s charter application may be considered at the next meeting of This Committee following the club’s organizational meeting.

If you need help or have questions, please contact the SDCDP office at 858-277-3367 or email clubcharter@sddemocrats.org.

The SDCDP Bylaws related to chartering and the endorsement rules can be found at www.sddemocrats.org/bylaws Article X and Article XIII. The SDCDP Policies on chartering and rechartering can be found at www.sddemocrats.org/policies Section X.

CLUB INFORMATION
Name of Club *
Your answer
Club EIN Number *
Your answer
Club FPPC Number (if applicable)
Your answer
Charter is for *
Club is *
SDCDP Area *
Please select the Area where your club meets or affiliates:
CLUB MEETINGS
Your club meetings will be added to the SDCDP calendar on the website using the information provided with your charter. Please update calendar@sddemocrats.org with any changes to dates, times, or locations. This helps publicize your meetings. Adding calendar@sddemocrats.org to your email notice list is an easy way to do that.
Meeting Day/Week or Dates *
E.g., First Monday of the month
Your answer
Meeting Time *
Your answer
Location and Address of Monthly Meetings *
Your answer
OFFICERS AND REPRESENTATIVES
President
Changes in Club President must be reported to Director of Clubs and clubcharter@sddemocrats.org within 30 days of the change or election.
Name of President *
Your answer
Phone number of President *
Your answer
Email address of President *
Your answer
Month of officer elections *
SDCDP Associate Member
Each chartered club has one Associate member on the SDCDP Central Committee who participates in and votes at the Central Committee Area where the club caucuses. Associate members must be credentialed and all requirements for credentialing must be met fourteen (14) days prior to the Central Committee meeting where they will be credentialed. The outgoing Associate member will continue until the new member is credentialed.

**Note to Young Democrats, your Associate Member must be 18 and a registered voter.
**Note to Affinity clubs, if you have only one Associate member they may be registered to vote in any Area. If you have more than one Associate, each additional Associate must be registered in the Area they caucus.


Article/Section/Number in club bylaws or constitution that specifies process that governs selection of SDCDP Associate member *
Also required by CDP for biennial pre-endorsing conferences.
Your answer
Associate is *
If designee, name of Club's Central Committee Associate Member
Your answer
Additional Member Form is Needed *
Please acknowledge:
Required
Additional Presidential Designation May Be Needed *
Please acknowledge:
Required
Affinity Club Additional Associates
The Central Committee may approve additional Associate member positions for a club that has at least twenty (20) members in a Area. The request for additional member positions may be included as part of this charter or must be received at least fourteen (14) days prior to the Central Committee meeting to be considered. During Biennial reorganization: the additional member positions approved during 2018 continue as long as the club meets the December 15 deadline and has at least twenty (20) members in the additional Area. Please provide the names of any additional associate members and their areas - each member must be registers to vote in the Area where they caucus.
Your answer
GO Team Liasion
Please identify who the SDCDP Grassroots Organizing (GO) Team should contact for your club (e.g., a GO Team Community Coordinator, other club officer or member).
Name of GO Team Liaison *
Your answer
Phone number of GO Team Liaison *
Your answer
Email address of GO Team Liaison *
Your answer
COMMUNICATIONS
The Club's website and email will be added as links on the SDCDP website (www.sddemocrats.org/clubs) and in the Club Directory (www.sddemocrats.org/clubslist).

Club email addresses should be non-personal addresses. Gmail addresses are an option if the club does not have email or email forwarding with the club's website hosting (e.g, happydemclub@gmail.com or info@happydemclub.org).

The Club President's or designee’s name and phone number will be listed on the Club Directory.

The Director of Clubs, the Chair, and SDCDP staff will use the Clubs Council email list to make announcements and for Club Council correspondence.

Club website url *
Your answer
Club Facebook url (optional)
Your answer
Club Twitter handle (optional)
Your answer
Club email address *
This should be a non-personal address that is a permanent address for the clubs. E.g., happydemclub@gmail.com or info@happydemclub.org.
Your answer
Club email address for Council of Clubs email list communications (default is club email address)
This should be a non-personal address that this transitions between club presidents or communications officers. E.g., president@happydemclub.org or happyclubcommunications@gmail.com.
Your answer
Name to use as contact in the downloadable Club Directory (default is President)
Your answer
Club phone number *
This should be a non-personal phone number. Google phone is a good option for this.
Your answer
Phone number to use as contact in the downloadable Club Directory (default is Club phone number)
Your answer
Club US postal address *
Please provide a postal address for your club. A PO Box is recommended.
Your answer
Email to SDCDP *
Please acknowledge:
Required
REQUIREMENTS VERIFICATION
Please confirm the following requirements are met in your Bylaws, Constitution or Policies with a Yes or No answer.
1. Membership is open to all registered Democrats. *
2. Roster has at least twenty (20) members who are Democrats or intend to register as Democrats as soon as they are eligible to do so. *
3. Individuals that are registered as other than Democratic Party are non-voting members. *
4. At least two-thirds (2/3) of members (both members and non-voting) are registered Democrats or intend to register as Democrats. *
5. Only registered Democrats, or those who intend to register as Democrats, may serve as officers or vote on club business. *
Club business includes voting on endorsements and voting on changes to bylaws, constitutions or rules.
6. Club meets at least quarterly and meeting dates, time, and locations are provided to SDCDP at least fourteen (14) days before the meeting. *
7. Club shall endorse only Democrats. *
8. Non-Democratic candidates may only be rated acceptable or unacceptable. *
9. Full membership is given notice of endorsements in a particular race or races at least fourteen (14) days prior to the meeting via email or alternative method for those without email. *
10. Reasonable attempts are made to notify and invite all declared candidates to an endorsement meeting where their race is being considered at least five (5) business days prior to the meeting. *
11. Endorsements by the club shall not be construed as the CDP or SDCDP endorsement. Words to that effect must be clearly visible whenever a club's endorsement is referred to. *
12. Any publication of endorsements by the club shall clearly delineate between endorsed candidates and those rated acceptable. *
13. Approval of Amendments to Bylaws or Constitution *
The Council of Clubs recommends that changes to a clubs bylaws, constitution, or governing rules should be voted on by all members in good standing at a duly noticed meeting. Please indicate if this is in your Bylaws or Constitution.
14. Definition of member in good standing (SDCDP recommended, CDP required)
When clubs submit their rosters to the CDP in July of odd-numbered years for participation in pre-endorsement conferences, they are required to provide the reference in their rules and/or bylaws that governs the selection of Potential Representatives or to certify that representatives were selected at a duly noticed meeting by those members “in good standing” in attendance and voting. **Clubs may wish to also confirm requirements with cadem.org in order to prepare to submit rosters to CDP in 2019 to participate in 2020.
15. Requirement that CDP Representatives are members in good standing (SDCDP recommended, CDP required)
The CDP requires that potential representatives to the pre-endorsement conferences be selected from the members in good standing as of July 1 of the odd-numerated year. **California Democratic Party (CDP) has additional requirements for clubs. The rosters for 2020 CDP pre-endorsing will be due in January 2019.
If the club does not currently meet the SDCDP requirements (1 - 15 above), by what month in 2019 will the club bring the Bylaws into compliance for Chartering?"
REQUIRED DOCUMENTS
Please email required documents to clubcharter@sddemocrats.org. We ask for the date to help us in record-keeping. Please do not submit paper copies of these documents.

The SDCDP requires a list of members (download Excel spreadsheet here: www.sddemocrats.org/clubstemplate). Registration and party affiliation are verified using the information you provide. For any club that wants to participate in CADEM pre-endorsement caucuses, CADEM requires a similar list of members but with additional information, submitted by July 15.

Please contact the office if you would like a copy of your previous list or help verifying party registration.

Date mailed/delivered check for the club chartering fee ($100) *
Pay online with a credit or debit card at www.sddemocrats.org/give or deliver or mail a check, payable to the San Diego County Democratic Party, to 8340 Clairemont Mesa Blvd., Suite 105, San Diego, CA 92111. This fee is waived for Academic Clubs. The fee is prorated for new clubs. NOTE: With the 2018 shift to biennial chartering, the early-bird charter fee was discontinued.
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Date emailed list of current members *
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Date emailed list of officers *
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Date emailed copy of the club Bylaws or Constitution *
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Date Bylaws were last updated *
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DD
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YYYY
SUBMIT FORM
Name of Applicant *
Your answer
Phone number of Applicant *
Your answer
Email address of Applicant *
Your answer
Role of Applicant *
e.g., President, Vice-President
Your answer
Request for Charter or Renewal *
Required
Submit
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