The Swoon Event // Vendor Application
Austin | 01.13.18 | 800 Congress | 11a - 3p
Dallas + San Diego announced soon!

Hey there, wedding pro! Is The Swoon Event for you?

This show is for the wedding creative whose target couple appreciates design, has attention to detail and is community oriented. If you're down for soirees with a personal touch, then yes, this is most definitely for you!

This is a curated, fun-filled wedding show for brides, grooms, wedding professionals and the party curious who love putting in the hard work to create magic. We are open to anyone offering a fresh take in the following categories - floral, decor, photography, event design/planning, letterpress, catering, food trucks, desserts, live music, DJ, jewelry, clothing, make-up artistry, hairstyling, groom products and services... You catch our drift!

This is a live advertisement for your brand. This is your chance to show these lovebirds what you are made of in an interactive and pressure-free environment. Since this is not a cattle call, you'll get quality time to mingle with the guests and communicate why you do what you do.

• Standard indoor booth: 6' deep x 8' wide - $325 (Austin food vendors add $98 for a Temporary Food Permit, total $423) Larger sizes may be available upon request.
• Food Truck/Mobile Company: size varies - $250.
• Electricity : $15. You may not use electricity unless you request it. Due to limited availability, please only select this option if it is vital to your display or service.

• Vendors are responsible for all decor, tables, chairs, additional lighting and any other items needed for the set-up of their booth.

• Booths can be shared with one other business for an additional $100. Both businesses must complete a separate application and note that they are looking to partner with each other. Payment must be submitted by one party.

*Food Vendors are required to have necessary permitting prior to full acceptance into the event. It is due no later than 3 weeks after submitting application. If you run into delays with the City or County, please let us know prior to this deadline. Applications are below:

City of Austin - Please submit your application directly to The Swoon Event

City of Dallas - Please submit your application directly to the City

County of San Diego - Please submit your application directly to the City

• Your name and website link featured on The Swoon website and highlight(s) on social media.
• Lead List of attendees who opted in to share their information
• Swag Bags: It is encouraged that you provide 50 promotional items of your choosing to be distributed to the first 50 brides. Please be creative if you choose to participate. Business cards alone are not permitted. These items must be dropped of at the registration the day of the event.
• Raffle Prize: Optional for additional name recognition. Please list your raffle prize in the application below. You will only have up to 2 weeks before the event to submit any raffle prize that is not listed in the application below. If you have a tangible prize or flyer for the raffle, you will need to drop it off the day of the event at registration.
• A digital flyer for you to use for promotion prior to the show.
• Unlimited complimentary tickets to give out to clients and prospects.

• All applicants must submit:
• Signed application
• Application fee - $10 (non-refundable)
• Booth fee, and if applicable, shared booth fee (refundable if not accepted). Payment is due immediately by going to
• Returning vendors receive a 15% discount by using the code GOINGGOINGBACKBACK at checkout

Please note: A $30 fee will apply for any returned payments. Due to high demand, please note your application is not complete and will not be reviewed without payment or without all of the required fields completed.
• Caterers are encouraged to pass out small samples. Depending on your location, additional fees may apply.
• Vendors are free to use other companies' products to accessorize within their booths, but you cannot promote, pass out business cards or sell products for a company that is not an event participant. This makes it fair for everyone.
• We are a small business supporting small businesses, so we are here to support each other. Therefore, we rely heavily on bridal magazine and general media sponsorships, grass roots marketing and social media to get the word out. These are effective tools, so if you have a passion for the show and plan on spreading the word, please let us know it! If you have no interest in promoting your work or supporting other vendors by promoting the show, then this may not be the best fit.
• Please note that because of event obligations, refunds after acceptance into the event will not be granted if you are unable to attend, unless we fill your spot, but it is not a guarantee.
• Please keep in mind that this show is affordable for two reasons. 1) It gives up-and-coming creatives a chance to gain exposure and 2) Each vendor has the capacity to be as creative as possible with their booths.


If you have any questions, please feel to reach out at Thanks so much for your interest!

City of Interest *
Your answer
Company Name *
Enter it just as you'd like it to be printed.
Your answer
Full Name *
Your answer
Mailing Address *
Include City, State, Zip
Your answer
Telephone *
Your answer
Email *
Your answer
Website *
Your answer
Business Social Media Link *
i.e. Facebook, Twitter, Instagram, Pinterest, etc.
Your answer
Product/Service Offered *
Include Description
Your answer
Is this booth to be shared? *
Please note the $100 shared booth fee.
If yes, please list the other business name, contact person and type of products they will be showcasing.
Your answer
Will you be selling goods at the event? *
Please note that although you are invited to sell your wares and guests will be made aware of your intentions, the primary focus of the showcase is to promote your brand for future wedding business.
Booth Option *
Please total up your fees and enter the total amount you owe below. ($10 Application fee, booth and shared fee) *
Your answer
Please list what you will be providing to the 50 bride swag bags.
(Not a requirement, but encouraged.)
Your answer
Please list your raffle prize donation.
(Not a requirement, but encouraged.)
Your answer
Lectures & Workshops
Do you have knowledge or a skill that you would like to share with the guests? If so, please provide us with some details, and we'll see if we can make it work! (This is a great way to increase exposure and build brand recognition. However, you will be responsible for any relevant materials or supplies.)
Your answer
How did you hear about The Swoon Event? *
Your answer
Additional Information
Anything else we should know about you?
Your answer
Signature *
By entering your full name below, you acknowledge that you are aware of all above-mentioned dates, deadlines and policies. You also agree to submit your payment immediately through If your application is not accepted for any reason, you will receive a refund immediately less the $10 application fee. You also acknowledge that the information provided here is truthful and that you will adhere to the policies and procedures established by The Swoon Event. You also agree to abide by all city, county, state and federal laws during the event.
Your answer
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