2019 SummerFest Food Vendor Application
This is our 39th year to celebrate SummerFest and it will be held in conjunction with the San Marcos Performing Arts Association’s Summer in the Park on July 4th from 6pm to 10pm at San Marcos Plaza Park. Return vendors must submit their application and fees NO later than April 19, 2019. After April 19, event spaces will be opened to all applicants. Applications AND payments will not be accepted after June 21. Please read the mandatory requirements carefully as rules and guidelines have changed. Failure to comply could result in fines or loss of participant space. If you have any questions, please contact Jennifer Mach at jmach@sanmarcostx.gov or Denise Pardo at dpardo@sanmarcostx.gov.

SummerFest Vendor Fee: $100.00 payable to City of San Marcos at 401 E. Hopkins or via credit card at 512.393.8400

Temporary Food Establishment Permit Fee: $50.75, no fee for non-profits; must be obtained through Environmental Health no later than June 21, 2019.
Application Link: http://sanmarcostx.gov/DocumentCenter/View/11840/Food-Permit-Application-Revised-2019
For more information contact Environmental Health at 512-393-8440 or healthinfo@sanmarcostx.gov.

General Information
Event hours are from 6:00 p.m. until 10:00 p.m. Thursday, July 4, 2019.

Estimated attendance is 5,000 people.

General Liability Insurance Requirements: Food vendors must have at minimum a $500,000 general liability insurance policy in place to participate in the event, and you must provide proof of insurance with your food establishment application. You must also list the City of San Marcos as an additionally insured party.

Temporary Food Establishment (TFE) is defined by the Texas Food Establishment Rules as a food establishment that operates for a period of no more than 14 days in conjunction with a single event or celebration (food vendor or booth).

As a participant, you will be given one parking pass for the event. Parking pass available at check in. No vehicles or trailers will be allowed behind vendor tent.

WE ABSOLUTELY CANNOT GUARANTEE BOOTH PLACEMENT. PAST LOCATIONS DO NOT APPLY.

As a Temporary Food Establishment, only those items approved by the committee may be sold. You must list all of your food items in detail on the attached application. Food items will not be duplicated and will be approved on a first come, first served basis. If you do not adhere to this requirement your application will be denied and your fees will not be returned. All vendors are allowed to sell beverages (non-alcoholic). Due to the construction on CM Allen Parkway, food trucks/trailers will not be allowed this year. We will only be accepting 5 food vendors this year.

Authorized Participant Name/Organization Name *
Your answer
Full Mailing Address *
Your answer
Phone Number - best number for us to reach you at *
Your answer
Email Address *
Your answer
List ALL food items to be sold, including drinks: *
Your answer
List necessary electrical devices (provide amperage and wattage requirements), equipment, or tents to be reviewed: *
Your answer
GENERAL CONDITIONS OF AGREEMENT BETWEEN FOOD VENDOR AND SUMMERFEST COMMITTEE
1. Temporary Food Establishment (TFE) space is reserved for SummerFest only. All TFE permit rules must be followed.
2. TFE must be occupied only by the authorized participant. TFE may not be sold to another participant.
3. Set up time is between 2:00 p.m. and 5:00 p.m. on July 4, 2019. No vendors will be allowed in the event area before the stated move-in times, this includes equipment.
4. Participant vehicles may be parked in the event area for loading and unloading only. You must move your vehicle as soon as you have unloaded in order to provide access for other vendors. All vehicles must be out of the event entrance parking lot area no later than 4:00 p.m.
5. SummerFest will be providing a 10×10 tent for vendors (not including free standing or pop up tents). All signage/advertising must be within your 10x10 space. Any extra tents behind vendor space must be listed on application and approved for use before the event. All tents must be properly secured with weights or sand bags, any tents not secure will be removed. WE ABSOLUTELY CANNOT GUARANTEE BOOTH PLACEMENT. PAST LOCATIONS DO NOT APPLY.
6. All requested equipment, tents, fryers, BBQ pits, etc., must be listed on the application to be reviewed for approval before event. Space is limited per vendor, all equipment must fit in designated area or will be removed from premises. No vehicles or trailers will be allowed behind vendor tent. All applications must include the type of appliance to be used with the amps and watts required for each. The vendor is responsible for any additional electrical requirements needed other than what is provided by SummerFest. Vendor incurs 100% of service fee. Under no circumstances are fryers allowed under the tents and any damage done to the tents will be the vendor’s responsibility to replace. All vendors must have a fire extinguisher in their tent.
7. Smoking in the city parks is prohibited; see Smoking in Public Places Ordinance #2013-66 for more information. Styrofoam and glass is strictly prohibited in city parks; see Ordinance #2013-58 for more information. This includes glass jars and containers that food products come in.
8. Selling of food is restricted to the participant’s tent area only. You may not solicit your merchandise in any other area of the park.
9. Security is not available; we encourage all participants to NOT leave personal valuables in their tents at any time. Overnight setup is not allowed.
10. Only cashier’s checks, money orders, and credit cards will be accepted for participant payment. Credit card payments may be made in person at 401 E. Hopkins or over the phone by calling 512.393.8400.
11. The individual participant is responsible for the collection and submission of all appropriate sales tax.
12. Do not use the “eco-stations” designated for visitors use. The city will provide stations behind the tent areas. Failure to leave your TFE space litter free may result in the loss of permits and event privileges for the next year. Pick up zip ties, litter, and recycling around your TFE throughout the entire event.
13. All food must be served in compostable material, including but not limited to: condiment containers, forks, spoons, knives, cups and lids, bowls, plates, and napkins. No Styrofoam. A pre-event meeting will be scheduled in May. You will be notified once a date is confirmed. For more information contact Amy Kirwin, 512-393-8407.
14. The event will go on rain or shine. In the event of a cancellation (due to natural disaster), SummerFest is not liable for any loss and/or damage to your products/materials. Also, you will be asked to remove your belongings in a timely manner. No refunds will be issued for the event.

Refund Policy for Temporary Food Establishment Spaces
Cancel prior to May 13, 2019 – 100% refund
Cancel prior to June 14, 2019 – 50% refund
Cancel after June 14, 2019 – no refund
Issued TFE spaces may not be re-sold to another participant

SummerFest will provide the following:
 10’x 10’ booth space as reserved by the participant
 Publicity for the event
 Two duplex electric plugs per TFE; 110 V only and overhead lighting
 Trash/Recycling/Composting for vendors

1. Eco-stations will be provided behind the TFE: trash container is black; recycling container is blue; compost container is green.
2. Cardboard disposal stations will be located behind the TFE tent areas; participants must break down cardboard and place it next to the vendor eco-stations.
3. Vegetable based grease should be placed back in container when cooled and placed by eco-station to be recycled. NO dumping in trash, portable restrooms, or the temporary sink.

In consideration for the permission granted for the use of property and facilities of the City of San Marcos, SummerFest committee members and volunteers, the identified individual participants and/or participating organizations agree to hold harmless the City of San Marcos, committee members, agents, sponsors, and volunteers of SummerFest from any loss from theft, damage by fire, water, accident any other acts of God or any other causes. It is expressly understood and agreed that the listed organization(s) or individual(s) will hold the committee, agents, sponsors and volunteers of SummerFest and the City of San Marcos harmless from any liability, suit, destruction, injury, or claims caused by them.

Please reserve a Temporary Food Establishment space in my name at the 39th Annual SummerFest. I understand that my space is not reserved until this application has been approved, payment has been made, and I submit copies of my Temporary Food Establishment Application and proof of Liability Insurance. By clicking this box, I agree to all terms and conditions outlined within this application, and confirm that I am an authorized representative of this organization. *
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