Facility Rental Request
First Name:
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Last Name:
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Event Name:
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Organization/ Company Name:
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Telephone Number:
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Email:
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Street Address:
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City:
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State:
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Zip Code:
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Check the rooms you're interested in renting. Please check all if you'd like to rent the entire facility.
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Please check all additional equipment needed (if any).
Event start date and time:
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Event end date and time:
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Maximum number of participants you anticipate:
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Maximum number of vehicles you anticipate:
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Please give a brief description of your event.
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Rental Policies
The GTM Research Reserve Environmental Education Center is open to the general public 9:00 am – 4:00 pm. Meeting times outside of these hours need to be approved with the GTM Research Reserve Events Coordinator to ensure Reserve Staff availability. The hiking trails and beach access are open 8:00 am – Sunset. Any organized group activity such as an athletic event, a musical performance, or ceremonies must be approved in advance by the GTM Research Reserve Events Coordinator.

Admission fees for, or any other monies associated with the event, may not be collected on Reserve property. Sale of items such as t-shirts, clothing, and arts and crafts requires a short term vendor permit with fee. (Section 258.037, Subsection 62D-2.013 (7).

The event/meeting may not negatively impact Reserve resources or interfere with visitor use. Please park only in the designated parking areas.

Please dispose of all litter in the trash receptacles. If these receptacles are full, bring all excess trash to the break room. Please request additional trash bags from GTM Research Reserve staff.

No alcohol is allowed on the GTM Research Reserve property.

It is the responsibility of your coordinator to convey any event/meeting needs to the GTM Research Reserve Events Coordinator at least two weeks before the meeting.

Audio visual needs should be explained at least two weeks prior to the event/meeting. Audio visual operations should be self-sufficient day of event/meeting. GTM Research Reserve Staff member assigned to event/meeting will go over basic audio visual procedures with meeting representative. If in the auditorium, audio visual room will be left unlocked for access to turn on and off lights.

Facility clean-up is the responsibility of the user at end of the day.

In addition to the specific facility fee, there is an additional security deposit fee. This fee is calculated at 50% of the specific facility fee you are booking. The fee is fully refundable if post clean up was adequate according to the GTM Research Reserve.

Tables and chairs will be set up by GTM Research Reserve staff prior to event/meeting.

Renter is responsible for supervising his or her guests.

The agreement holder shall save and hold harmless and indemnify the Friends of the GTM Reserve and the State of Florida, against any and all liability, claims, judgments or costs of whatsoever kind and nature “on account of any injury, etc.”, or death of, any person or persons and for loss or damage of any property resulting from the use, operation, or performance of service under the terms of this agreement, resulting in whole or in part from the negligent acts of omissions of the agreement holder or any of the employees, agents or representatives of the agreement holder.

By checking the "Agree" box you certify that you have read, understand, and agree to these policies, and that all of the information given is complete and correct.
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