Registered Student Organizations: Bruin Plaza Request
Use this form to submit requests to use Bruin Plaza. Once your request has been submitted it will be reviewed by a SOLE Advisor. Requests are approved on a first come, first serve basis. Please consult with your SOLE or FSL Advisor before submitting your request.

Reservation requests must be made a minimum of ten (10) business days in advance. Registered Campus Organizations can reserve up to two (2) non-consecutive days each quarter. To reserve two (2) or more consecutive days, at least three (3) registered campus organizations must co-program and organize the event(s) taking place at Bruin Plaza.

*Food sales and food distribution are only allowed at the Bruin Bear.
*Trucks are only allowed at the Bruin Bear.
*No amplified sound is permitted during 10th week and finals week.
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Email *
First Name *
Last Name *
Who is your SOLE or FSL advisor? *
Are you a signatory? *
If you do not know, please check with your organization's leadership. Requests will not be accepted by non-signatories.
Organization Name *
Event Title *
Event Description *
briefly describe your event
CHECK YOUR DATE AVAILABILITY ON BRUIN PLAZA CALENDAR
https://www.sole.ucla.edu/calendars

IF YOUR DATE AND SPECIFIC PART OF THE PLAZA IS ALREADY BOOKED, DO NOT SUBMIT FOR THAT DAY.  CHOOSE A DIFFERENT DAY!!

Reservation requests must be made a minimum of ten (10) business days in advance. 
Start Date & Time (account for set-up)

Spring quarter reservations open week 8 of winter quarter. 

There is a 2 hour set-up/clean-up for each event (before/after). So, when making a request, please check the calendar to make sure there are at least 2 hours in between your event and an existing event on Bruin Plaza for each location, such as Bear to Bear & Stage to Stage. (It is fine for overlapping events for Bear and Stage as it's in different locations).
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End Date & Start Time (account for break down) *
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What area of Bruin Plaza would you like to reserve? *
If you are requesting both locations please explain. Requesting both locations will be reviewed on a case by case basis. Therefore, please be as specific as possible when explaining your justification for requesting both. Approval is not guaranteed.
Will you be having food at your event? *
If requesting both Bruin Plaza East and West justification required
Will you be having amplified sound at your event?   *
Amplified sound is available between 12 noon - 1pm and ONLY near the stage (Bruin Plaza East). There is no amplified sound available during 10th week and finals week.
Please choose the Bruin Plaza layout you wish to use. *
Estimated Number of attendees *
Is this event a collaboration with other registered student organizations? If so, it must be a co-programming between at least 3 registered student orgs *
Name of registered student organizations if collaboration. 
Did you double check on the Bruin Plaza calendar that the date you are requesting is available (at the time of submission)? 

 *
Do you understand that reservations are first come, first served and that current date availability is not guaranteed if a prior submission already requested the date you want? *
Have you spoken to your advisor and received their approval before submitting this Bruin Plaza request? *
Do you understand that if given a reservation, you will receive an EOL to the personal email associated to your signatory information? 

Once received, you must fill out the EOL. Check spam as it's sometimes sent there.

Failure to fill out and submit an EOL on time can lead to the cancellation of your reservation request. 
 *
Next steps after EOL is approved by university officials if you have specific event needs:
  1. Schedule a meeting with an ASUCLA reservationist at least 7 DAYS before your event to discuss possible event layouts and any event needs. 
  2. After you meet with them, obtain a MANDATORY Temporary Event Permit from the University Fire Marshal. Office is located on Strathmore Building (south west corner of Strathmore Ave. & Westwood Plaza) on the 4th floor. More info.
  3. For your meeting with the Fire Marshal, bring the following: (1) TWO copies of your actual event venue diagram, which includes the ASUCLA time/date and approval stamp and has your event set up and Bruin Plaza space location assigned on your EOL, (2) authorization/knowledge to speak about the equipment/set up you intend to use, and (3) bring a copy of your approved EH&S Health Programs "food permit". If food will be sold in event, you NEED to have this permit ready. Click for food permit info.
Amplified sound available 12noon to 1 PM ONLY. Arrangements for sound equipment are done through ASUCLA Student Union Events Services.

IF YOU HAVE ANY QUESTIONS, CONTACT YOUR ADVISOR. 

Due to a high volume of submissions, please wait around max 10 business days (not including holiday breaks) to hear back.
For any Bruin Plaza costs from ASUCLA Event Services (i.e. tables, chairs, sound equipment), you can apply to the ASUCLA Student Union Event Funding due 30 days before your event. Speak to your advisor for any other funding opportunities.
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