Earth House Office and Project Manager

Position Title: Office and Project Manager
Reports To: President/Executive Director Location: Oakland, CA
Date: Open until filled
Hours: 10-20 hours per week for first 1-3 months; potential for full time within 6 months

Please fill out our online application ASAP-- interviewing is scheduled for Wednesday, August 13th; Thursday, August 14th; Monday, August 18th; and Tuesday, August 19th.

****Persons of color are strongly encouraged to apply****

The Position

The Office and Project Manager is the primary support staff member at Earth House as well as the initial contact for people outside the organization, including funders, partners and members of the media. As Office and Project Manager, you will be responsible for receiving, creating, disseminating, and guaranteeing team access to a broad spectrum of print and web-based reports, project materials, and communications assets. You must be able to coordinate priorities while managing contractors and vendors and working collaboratively to meet deadlines, track the flow of deliverables, support meetings, schedule and attend events, and assure all advance preparation needed. You will need strong project management skills for overseeing deadline-driven production processes. These skills will also apply to the movement of various grants through the process of application, delivery on target outcomes, and timely reporting. Courtesy and a professional presentation are paramount while responding rapidly to client requests. A broad working knowledge of environmental and economic justice issues is a plus. You will be the right hand of and report directly to the Executive Director.

In addition to managing the office and overseeing projects, the Office Manager and Project Manager is responsible for managing the Intern program at Breakthrough Communities. Essential to the Breakthrough Communities Team, Interns serve in a variety of roles of the organization while developing leadership skills and sharing their talents with the team. It is essential that the person in this position both confirm logistics and maintain the learning community aspect of the organization. A strong knowledge of event management and coordination will help support the myriad meetings and events in which the members of this organization participate. Notifying leaders in advance, sending reminders, and printing all necessary materials is crucial to maintaining our professional relationships.

The Successful Candidate

The successful candidate will demonstrate maturity, leadership skills, strategic thinking, problem-solving skills, attention to detail, sensitivity to others, a proactive nature, a positive attitude, a sense of humor, and an ability to effectively address multiple tasks simultaneously in order to meet the larger organizational goals. Physical challenges include climbing eight steps regularly, carrying file boxes up to 20 pounds, and maintaining files at 5 foot shelf level.

When We Meet

Candidates will be asked to demonstrate experience in creating both written and visual communications materials using desktop and common cloud-based internet software tools such as MS Word and Excel, Photoshop, Gmail, Google Docs and Calendar, Constant Contact, Facebook, and Twitter. Please be sure to describe your experience with any contact/donor-based CMS (e.g. Bootcamp) or CRM (e.g. Highrise), and any use of project management tools, like Gantt Charts or Smartsheets.

About Our Organization

Earth House (EarthHouseCenter.org) is especially focused on creating and implementing models for strategic communication, authentic leadership, and transformative systems to foster responsible solutions to social, political, economic and environmental problems. Our Breakthrough Communities Initiative (BreakthroughCommunities.info) is committed to building healthy, just, and sustainable communities in an age of climate change -- through education, training and multi-media communication tools, as well as fostering multiracial, multicultural leadership for sustainable metropolitan communities in California, the US, and globally. We work with the private sector, government officials, NGOs, community leaders, and faith-based groups to foster metropolitan regional equity. We promote innovative approaches and policies to ensure that all communities in a metropolitan region share equitably in its resources and opportunities, and engage communities in planning for future generations. Our work demonstrates that a viable economy, a healthy environment, and social equity are mutually reinforcing, and provide the framework for planning and resource allocation to achieve truly sustainable communities.

Qualifications

-Bachelor's degree a plus, but equivalent experience equally valuable.
-2+ years' experience working in a non-profit, union or community-based organization.
Proven excellence in writing, editing and designing communications materials.
-Capacity to establish goals and priorities along with the ability to manage multiple projects to achieve deadlines utilizing project management software
-Demonstrated expertise in computer applications and business process listed herein
-Prefer social and environmental justice experience and an understanding of the political and media landscape of the San Francisco Bay area.

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