SCSW 2018 Youth Gathering Bus
Welcome to the 2018 ELCA Youth Gathering. The South-Central Synod of Wisconsin is pleased to be able to offer congregations the opportunity to travel to the Gathering by coach bus next summer. Here you will find all the information you need to know for the bus.
PLEASE NOTE THAT SADLY, AS OF NOVEMBER 30, 2017 ALL OF OUR BUSSES ARE NOW FULLY RESERVED!
Bus reservations were accepted on a first-come-first-served basis. If you were not able to sign-up for our synod bus and are still interested in possibly getting a spot for your group, please e-mail Synod Coordinator Jason Xiong at scsw.elcayg@gmail.com to be placed on the WAITING list. We are working on adding an additional bus but this is NOT guaranteed.

If you need assistance with other travel options, please reach out to Jason as well at scsw.elcayg@gmail.com or (608) 257-3577, ext. 339.

Thank you so much and we are truly sorry and appreciate your understanding.

Bus Information
For 2018 we have chosen to work with Kobussen Busses, LTD out of Sun Prairie to provide transportation to and from Houston and to be with us throughout the Gathering week. We have reserved six 56 passenger motorcoach busses that feature restrooms, DVD players and power outlets throughout.
Itinerary & Logistics
Our projected itinerary is below. Busses will depart from several places around the synod to be determined in March, 2018 based on the congregations who sign-up to take the busses. We will do our absolute best to try and arrange departures in strategic and convenient places but congregations may have some travel to get to their assigned bus.

Each bus will travel independently to our first stop on Monday evening and then into Houston the next day in an effort to be as efficient as possible with stops along the way. Once in Houston your bus will also transport your group to and from NRG Park for the Gathering each day. On our return trip we will drive straight through overnight to arrive home on July 2, 2018.

*Please note: If you are taking the synod bus, you must indicate on your ELCA Youth Gathering Registration you will be arriving in Houston on TUESDAY, JUNE 26 and you will need to include your hotel reservations for that night as well (hotel reservations are assigned in spring 2018 by ELCA Youth Gathering - you will contact the hotel directly once assigned).

Gathering Online Registration Questions/Answers
When you register your congregation on the ELCA Youth Gathering website there are several questions pertaining to transportation. If you are planning on taking the synod bus here are the answers you should provide to those questions:

- Bus Arrival: Tuesday, June 26
- Bus Departure: Sunday, July 1
- Charter Bus Questions: **Note, you as an individual congregation are NOT leasing these busses so these questions that pertain to bus company, contact information, etc. DO NOT APPLY to congregations taking the synod bus. We will NOT be subleasing the busses to the Gathering.
- Gathering-provided Transportation Daily: No, we will use our own busses for daily transportation.

Hotel Accommodations En Route
On Tuesday evening we will be staying at the LaQuinta Inn & Suites in Downtown Little Rock, AR. The synod will be taking care of all hotel room reservations and assignments. All room assignments will follow all synod policies regarding rooming. Everyone will be sharing rooms and no adults will be sharing rooms with any youth. This is all in an effort to keep the cost as low as possible.

You will be asked at a later date to provide us with a rooming list from your congregation that includes names, ages and genders for all travelers.

Cost & Reservation Information
The cost is only $255.00 or $300.00 per person (depending on when you made your reservation) and includes round-trip transportation, one night hotel accommodations on the way down including breakfast, and transportation to/from NRG Park each day of the Gathering.

Once booked, please submit a $150.00 per congregation deposit by March 1, 2018. You will receive an e-mail confirmation of your deposit once received along with the remaining balance which is due no later than May 15, 2018.

After March 1, 2018 no cancellations can be accepted.

Checks should be made payable to: South-Central Synod of WI
and mailed to:

SCSW Synod Gathering Bus
6401 Odana Road, Suite 20
Madison, WI 53719

If you have any questions about our synod bus arrangements or the Gathering in general, please contact:

Jason Xiong
Synod ELCA Youth Gathering Coordinator
scsw.elcayg@gmail.com
Cell: (608) 381-2861

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