2017-18 Greater Kansas City Grant Guidelines for FIRST Robotics Competition (FRC) and FIRST Tech Challenge (FTC) Teams
The KC STEM Alliance is pleased to announce the availability of grants to support and increase student participation in the FIRST Robotics Competition (FRC) and FIRST Tech Challenge (FTC) in the following counties: Johnson and Wyandotte in Kansas; and Cass, Clay, Jackson, and Platte in Missouri. Grants are available up to $2500 for FRC teams and up to $1,000 for FTC teams. *If for any reason you are unable to use this Google Form, please find the Word Document and Budget Worksheet at
Our Funding Priorities:
Eligible teams include: K-12 public or private schools and non-profit community organizations that serve low-income students and/or traditionally underserved communities. In addition, limited funding is available for rookie (first year) or young teams, those new to fundraising and those doing exceptional STEM outreach. For the purpose of this grant, low-income schools are defined as schools serving a population of at least 21% of students eligible for free or reduced lunch. Underserved populations are defined as females, minorities and students with disabilities. Funds for this initiative originate from the generosity of multiple local funders to the KC STEM.
The number of grants awarded will depend upon the number and type of applications received and awards will be decided by a grants committee.
The goal of these grants is to sustain robotics programs in under-served communities and facilitate recent start-up teams. Successful applications will address a diverse socio-economic school environment; increased student engagement in STEM education through FIRST Robotics; commitment to the development of student teams; recruitment of volunteer mentors; designing and building of remote-controlled robots; and, participation in one of the FRC Regionals in Kansas City (Heartland or Greater Kansas City) or in one of the FIRST Tech Challenge Qualifiers in the Kansas City area.
Allowable expenses and activities include:
This cash grant will be paid to the team’s school district or FIRST fiscal agent (non-profit, 501(c) (3) organization). Examples of allowable expenses and activities include: team registration for competitions and tournament fees, team travel expenses, materials or tools required by the team in order to construct their robot, stipends for coaches or mentors, outreach expenses including costs associated with recruiting students and increasing parental and community support for the program.
Schools and programs that receive this grant agree to:
1. Attend and participate in a Kansas City FIRST Tech Challenge Qualifier, or compete in one of the Kansas City FIRST Robotics Competitions (Heartland or Greater Kansas City). Grantees who fail to participate in a FTC Qualifier or a Kansas City FIRST Robotics Competition must return any awarded grant funds to KC STEM Alliance by May 31, 2018.
2. Develop and execute plans to increase participation of traditionally under-served students, such as, participation in outreach programming hosted at the KC Engineering Zone or volunteer at Championship (this can include set-up), or provide support for outreach/mentoring efforts with KC STEM Alliance.
3. Submit an end-of-the-year report that indicates which event(s) the team attended and the level of success in regards to increasing student participation in FIRST activities and events. A valuable component of STEM outreach includes mentoring. We will ask you to indicate any mentoring activities.
4. Please include a final team budget for the current Season indicating actual revenue and expenses for the season. Templates will be provided. (Deadline for final report submission: 5:00 p.m., May 1, 2018.)
5. Participate in data collection and evaluation activities conducted by the KC STEM Alliance, including submission of demographic data on team participants, including gender, ethnicity and grade level of each participant.
Terms of the Grant:
1. Application deadline: The deadline to submit an application for FIRST team support is 5:00 p.m. October 16, 2017. Applications should include a grant application form and a budget worksheet to be considered complete.
2. Grants will be determined and notification made mid-November 2017. Funds will be distributed following notification and upon receipt of invoice from school district or fiscal agent. A sample invoice will be emailed along with grant award notification.
3. Additional funds may be available to teams that advance through the FIRST Championship system. Other grants may be available through the KC STEM Alliance or through other regional or national funders to teams that demonstrate financial need.
4. Teams receiving grants must submit a final report to the KC STEM Alliance no later than May 1, 2018.
5. Teams who do not submit necessary forms and data jeopardize eligibility for future grants. Teams must be in current good standing with KC STEM Alliance grant reporting requirements for grants received from KC STEM Alliance in previous seasons.
FIRST® (For Inspiration and Recognition of Science and Technology) is a national program that partners locally with companies and schools to create challenging after school activities that give students ages 6-18 an exciting platform for discovering career opportunities in STEM. The robotics-based competitions including FIRST Robotics Competition, FIRST Lego League and FIRST Tech Challenge offer the technology leaders of tomorrow a chance to show off their skills, imagination and gracious professionalism. This year, more than 60,000 students are served by programs like PLTW-Kansas City and Kansas City FIRST in Greater Kansas City. For more information, visit
About the KC STEM Alliance
The KC STEM Alliance is a collaborative network of educators, business affiliates and organizations that inspires interest in Science, Technology, Engineering and Math careers to generate a robust force of related professionals for our community. The KC STEM Alliance connects schools, industry partners and affiliate organizations, such as Project Lead the Way (PLTW) and FIRST, by streamlining and simplifying communications for everyone involved. Further, by acting as a hub and resource for the local STEM community, the KC STEM Alliance serves to allocate resources where they are needed – helping to build a more diverse and broad base of support for STEM curriculum and programs. For more information, visit
Type of Team:
FIRST Team Number
FIRST Team Name
Age of Team
School Name (if applicable)
If you are NOT associated with a Kansas or Missouri Public School, Do you have a metric such as Free & Reduced Lunch that represents the economic level of student body you serve? If yes, please explain below. If no, please enter No (Public Schools - The KC STEM Alliance will use the Department of Education published statistic.)
Program/Team Contact Name
Program/Team Contact Email:
District Administrator/Principal Name (for non-school teams, please provide a second Team Contact)
District Administrator/Principal Email
Financial Contact (i.e, district office Accounts Receivable)
Financial Contact Email
Projected student participation 2017-18 Season:
Projected number of female participation.
Projected mentor participation 2017-18 Season:
Grant amount requested: (Maximum $2500 for FRC & $1000 for FTC)
Total projected expense budget:
Please provide a brief description about your school or organization, including summary about the students to be served by this grant.
Describe what efforts your school or organization is making to increase student participation in FIRST: (Examples include: presentation to community organizations, open houses for prospective team members, outreach efforts to middle and elementary schools, recruitment of women and/or minority mentors, hosting events with community organizations, volunteering at KC STEM Events like Maker Faire or FLL qualifiers.)
Describe any additional STEM outreach outside of FIRST.
Please describe any special challenges/circumstances that apply to your team.
Briefly describe your team’s fundraising efforts and any challenges toward meeting your budget goal.
What type of support, including financial support, do you expect to receive from your school district or organization? (Examples include: teacher stipends, transportation to events, grants or cash support for equipment, etc.)
Please list all other financial support including any in-kind contributions that you expect to receive for the coming season (please include any outstanding requests for financial assistance. )
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