Williamsburg Campus Facilities Request
*We can not accept a Facility Request any further past 3 months prior to the event.

If you're interested in reserving part of our facility for an event/party/reunion,
please let us know the details by submitting the form below and we'll be in touch.

Immanuel Baptist Church has been richly blessed with a wonderful facility. The hopes and prayers of our church family is that God will allow us to utilize this facility to reach our community and help connect people to God, to others and to a mission. The building itself is “just a tool” to help us accomplish our mission. Our facility allows for much of our ministry to be possible and therefore the building must be handled with great skill, care, diligence and most importantly, prayer. The primary purpose of our building is to encourage activities and ministry events that support any of the following five godly pursuits: ministry, evangelism, discipleship, fellowship and worship.

In addition to church/ministry events the building is available to celebrate the life of our church family such as weddings, birthdays, anniversaries and reunions. We encourage members to utilize this facility to its full capacity.

Included in this statement are general guidelines that reflect our values as a church and do not supersede policies and practices as contained in the Immanuel Baptist Church constitution and bylaws. We ask that as you use this facility you treat it with great care and respect as you would your home. The conduct of all persons attending your event is expected to be respectful of the property. Activities and programs are limited to the space that is assigned.
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What's your name, friend? *
What is your mobile phone number? *
What is your email address? *
What is the name of your event? (Bridal Shower, Retirement Party, Baby Shower, Birthday Party, are just a few examples...) *
What day and time will your event start? (Example: August 15 at 3 pm) *
What day and time will your event end? (Example: August 15 at 6 pm) *
How many people are you expecting at this event? *
Will you have food at this event? *
What room(s) or area(s) are you requesting to use for this event? (Check all that apply) *
Required
Anything else you want to tell us? (Do you need tables/chairs? If so, how many? Will you need to set up early? If so, please include the time you would need access to the space(s). *
Please read and indicate your acceptance of these duties that need to be performed at the conclusion of your event.*

General Cleaning: 
- Bag all trash and take to the garbage dumpster (Out in the back corner of the lot behind the mall). 
- Put clean trash liners (bags) in trash cans. 
- Wipe down all tables and countertops. 
- Remove all decorations, balloons, and other party materials. 
- Remove all food and other items brought by your group.
- Wipe down tables and chairs
- Store tables in storage closet
- Stack chairs on chair dolly in storage closet

Check List for Closing Building:
(1) Leave the facilities in as good, if not better shape, as found.
(2) Put all furniture and equipment back in its original location.
(3) Take away or throw away all items you brought. 
(4) Carry trash out and place it in the dumpster.
(5) Make sure all lights are off, including in bathrooms.
(6) All toilets should be flushed and not running. 
(7) Make sure coffee makers and kitchen appliances are turned off.
(8) Ensure that the Parking Lot and Grounds are clean.
(9) Close and lock all entry doors and set the security system before leaving.
(10) Return keys by the next business day following event and report any breakage or malfunction of equipment to IBC W'burg Staff.
*
Required
Please read and indicate your acceptance of these duties that need to be performed at the conclusion of your event.*

DECORATIONS & SUPPLIES:
(1) No staples, glue, thumb tacks or nails in furniture or on the walls
(2) Bring your own paper cups, plates, napkins, utensils and table cloths.     

TOBACCO POLICY: Immanuel Baptist Church is a tobacco-free facility. No tobacco use is allowed anywhere on the property of Immanuel Baptist Church (including buildings, grounds, and parking lot.) 

ALCOHOL: Alcoholic beverages are prohibited on the property of Immanuel Baptist Church (including buildings, grounds, and parking lot).

PARKING LOT & OUTDOOR AREAS: In general, use of the parking areas and grounds outside the building are subject to the same rules as the interior of the building with regard to getting permission for use, priorities, and personal conduct.
(1) Parking is permitted only in designated church parking areas.
(2) No parking in front of doors is allowed, minus the dropping off of supplies for the event.
(3) Cars without handicap identification should not park in areas designated for handicap parking.
(4) No cars are to be left in the parking lot overnight unless the owner is participating in a church event or given approval by a church representative. Cars left in the parking lot overnight are subject to being towed at the expense of the owner. 
(5) For outdoor events, please place any trash in the dumpster.

Liability:
(1) Drive slowly and safely watching for pedestrians.
(2) The church is not responsible for theft or damage to personal property, including vehicles.

INSURANCE: Sports teams and outside organizations wishing to use facilities or grounds must submit proof of liability insurance coverage to the IBC W'burg Staff.
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