Obtain trip approvals prior to presenting trip information to students or parents.

Submit travel applications in compliance with SPS timelines and requirements, as specified in the District Student Travel Manual.

Plan the trip with supervision and safety issues in mind.

Carefully review all procedures as outlined in the Student Travel Manual sections: 4. General Requirements, and 5. Extended Travel Additional Requirements.

Provide clear communications to parents regarding activities, schedules, student expectations, and financial arrangements.

Hold Parent Meetings for trips meeting any of the following: Exceeding 3 nights; Exceeding $500 in costs to students; Outside of the U.S.; Involving recreational activities of a physical nature.

Assign specific supervision duties to District and Volunteer Chaperones.

Maintain a complete list of student and chaperone cell phone numbers.

Properly document incidents, if they occur.

Maintain emergency contact information and permission forms during the trip.

Assume responsibility as the acting administrator for the school district in the absence of a school administrator. Notify your Administrator of any issues or concerns during the trip.

Have the training guide available during the trip.

Schedule roll calls, room checks, and hall monitoring.

Meet with chaperones prior to departure to discuss schedules, assign duties, and provide any other trip-specific information.

Ensure that District Employee Chaperones and Volunteer chaperones have completed this agreement.