Culturefest Vendor Application
Culturefest World Music & Arts Festival ( is a weekend long oasis of creativity on a magical mountaintop in Pipestem, West Virginia featuring 3 stages of music & dance performances, workshops, children's activities, facilitated conversations, camping and more. We are interested in vendors of all kinds; particular interest is in hand-made items as well as unique import and retail items. We are particularly interested in vendors that showcase a unique flavor, idea or way to see the world. We love food vendors that care about the quality and source of their ingredients, and also those that have a particular passion for a culture or culinary style. Guidelines, rules and regulations are listed in the body of this form. Submit your application here and pay the fee at If you are not selected, your fee will be immediately refunded.
Artist or Business Name
Phone Number
E-mail Address
Website, Facebook Page or Link to Your Artwork or Items You Will Sell
Vendor Type
Clear selection
Please describe your work, list ALL items you intend to sell, and briefly describe how your booth will add to the Culturefest experience.
Describe your power needs.
Are you willing to demonstrate your craft?
Clear selection
In reference to the previous question, let us know if there are any specifics or thoughts you'd like to share about demonstrating your craft.
Dates, Times & Location
Culturefest will be held September 6-9, 2018 at the Appalachian South Folklife Center in Pipestem, West Virginia. Vendor Set-up times are Wednesday, Sept. 5th from 2 p.m. - 9 p.m., Thursday, Sept. 6th from 9 a.m. - 3 p.m. and Friday, Sept. 7th from 8 a.m. - 9 a.m. You may select any of these times for your setup. You may not start setting up later than 3 p.m. on Thursday or 9 a.m. on Friday. Booths must remain in tact until 5 p.m. on Sunday. If you tear down early, you may not be invited to vend again.
Booth Space Information
All booth spaces are 10 feet x 10 feet. We provide only land and access to electricity. Please bring plenty of extension cord as you may be a distance away from the power source. Exhibitors must bring their own tent and other display needs such as tables, cables, etc. Vendors determine booth hours, but we ask that you be open at least for the main hours of the event (10 a.m. - midnight). You may camp right behind your vending set-up.
If you do not have to leave at any time during the festival, you may park your vehicle right behind your vending set-up. If you need to leave at any time, you will be placed in vendor parking, which is a short distance from your vending space.
Artisan Booth Fee (All items hand-crafted by you) - $100
Retail Booth Fee (Some or all items are re-sale) - $175
Food Vendor Fee - $225
Artist & Retail booths come with 2 weekend passes; Food booths come with 4. Additional weekend passes may be purchased for $30. Passes for children 12 & under are $20 and children 5 & under are Free.
Fees are due at time of application. If you are not accepted, your fee will be immediately refunded.
Pay your fees online at or mail a check payable to LLyniuM entertainment to 869 Mercer Street, Princeton, WV, 24740.
How will you pay your fee today?
Clear selection
Rules & Regulations
*No Pets
*No Weapons
*No Illegal Substances
*No Glass Containers
*No Campfires
*This festival will not be postponed or cancelled due to bad weather.
*Collecting and reporting of the 6% WV Sales Tax is the responsibility of the exhibitor.
*Exhibitors are fully responsible for protection of their property and for securing their tent and displays.
*LLyniuM entertainment, Appalachian South Folklife Center and contracted workers are not responsible for and will not be held liable for accidents, loss, theft, damage or claims resulting from exhibitor's participation.
Application Deadline
All vendor applications should be submitted with fees by July 1, 2018. If you would like to submit an application past the deadline, please contact Lori at 304-320-8833.
Application Checklist (check only those that apply to you)
Extra Passes Quantity Needed
Total Amount Due
Very Important Note
If we find out that you are distributing illegal substances or selling alcohol, authorities will be contacted and action will be taken.
By typing your name below, you signify that you have read, understand and agree to abide by all of the guidelines and regulations set forth in this application and agreement.
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