Tastes of South East Asia - Aug 7, 8 2026   -  Mel Lastman Square:  5100 Yonge St, North York - Vendor Sign Up Form
ESTIMATED TIME TO COMPLETE FORM: 10-20 MINUTES

PLEASE READ THOROUGHLY BEFORE PROCEEDING FURTHER.


  • We recommend working on this form on a bigger screen (e.g. tablet, laptop) instead of a phone's smaller screen. 

  • Please read this form thoroughly.

  • ​Your inputs will dictate how your invoice and contract will turn out to be, as well as help the event organizer determine whether you are a good fit for the event.

  • Once you have gone through the form, you would click "Submit"-> Our organizer will review your sign up form, and once approved we will issue you invoice and contract to move forward.

  • ALL FIELDS MUST BE FILLED OUT. Incomplete form will not be considered.

   -------------------------

    

Dear vendor applicant,

    

Thank you for your interest in becoming a vendor at Tastes of South East Asia taking place on Aug 7, 8 2026, at Mel Lastman Square: 5100 Yonge St, North York, ON M2N 5V7.

  

Steps:

You are officially a vendor only when we (the organizer) receive both full payment AND signed contract from you. All prices are before applicable sales tax. All payment is nonrefundable unless specifically stated otherwise.

​

  1. Fill out this Vendor Sign Up Form. 

  2. Once approved, the organizer team issues the following to you (typically within 5 business days following date of form submission)

  • Invoice: for your review and for you to make payment. Preferred payment method is e-transfer; the email for e-transfer will be listed on the invoice. There are discounts for early payments. If payment not received within 5 business days following date of invoice issuance, we unfortunately cannot hold your spot.

​

  • Vendor Agreement: for your review and signature.

  • We reserve full rights to accept or reject vendors' application. By going through with the vendor application, you certify that you completely understand and agree to this policy, and that you release the organizer, its agent, employees, volunteers of all responsibilities and liabilities associated with the approval/ rejection of your vendor application.    

Vendor fee notes:

  • Vendor fee does not include tent, table, chair. There is option to rent from us. 

  • Generators are not allowed

  • NOT ALLOWED: Charcoal grill, Gasoline, Alcohol, Helium, Balloon of any kind

  • Vendor fee will need to add damage deposit 

    • Cooking Food / Food Truck: $400
    • Non-Cooking Food Vendor / Exhibition Vendor: $200

    (refundable 10-12 weeks after event)

  • All vendors are responsible for all cost of keeping their spot clean and free of stain / damage, or subject to full chargeback from the city

  • All vendors must be responsible for all cost complying with all Toronto Health regulations

  • All prices and quotes are shown before applicable sales tax

We recommend working on this form on a bigger screen (e.g. tablet, laptop) instead of a phone's smaller screen. 

Thank you, and we look forward to having you at our event.

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Email *
Full Name of Business Owner or Authorized Representative of Business
 *
Business Phone Number
 *
Business Name *
Business Mailing Address
 *
Business Email Address
 *
What is the E-Transfer Email to refund damage deposit (10-12 weeks after event) (Please have AUTO DEPOSIT already set up)
 *
Please confirm your type of vendor (please refer to site map)
 *
Please confirm your spot. *
Please confirm how many booths you are signing up for
 *
Please describe your menu/business (what you plan on selling, marketing, showcasing at our event)
 *
How many 10ft x 10ft canopy tent would you rent ? $200 each
 *
How many 6 ft table would you rent ? $60 each
 *
How many chair would you rent ? $20 each
 *
Do you carry $2M minimum vendor liability insurance ? 
 *
All Types of Food / Drink Vendors - Do you already know how to fill out Toronto Regional Health Form ?
 *
All Types of Food / Drink Vendors -   Do you have working / inspected fire extinguisher ?
 *
All Types of Food / Drink Vendors - Do you have buckets to transport waste, waste waster, grey water, used cooking oil, etc. to proper disposal channels, NOT dump at the venue?
 *
Please describe the country / heritage that your vendor booth is showcasing / inspired by (e.g. a vendor selling Pancit could put "Philippines", an Origami Art vendor could put "Japan")
 *
VENDOR'S ELECTRICAL EQUIPMENT & LIGHTING REQUIREMENTS
(please list EACH of your appliances, lights and EACH of their AMPS and Volts)
 *
Please email us your logo in high resolution right after submitting this form *
Your business' Facebook page *
Your business' Instagram page *
You understand that you will fill out the Toronto Region Health form AS SOON AS POSSIBLE, and you understand that failure to do it soon may result in the city of Toronto Health Inspector shutting you down at the event. *
Please confirm the address of the inspected commercial kitchen where you prepared your food/drink. (NONFOOD VENDORS please write "n/a") *
Please confirm the address of your food supplier (NONFOOD VENDORS please write "n/a") *
You understand that all food/drink for sale that are prepared before the event must be prepared in an inspected commercial kitchen, and failure to do so may result in government disciplinary action which may include shutting down your booth, and no refund is issued. *
Required
You understand that I must follow all health rules and regulations mandated by Toronto Health, failure to do so may result in government disciplinary action which may include shutting down your booth, and no refund is issued.

https://www.toronto.ca/community-people/health-wellness-care/health-programs-advice/food-safety/food-safety-at-special-events/
 *
Required
You understand that all communications are via emails, and that you are responsible for checking for emails from the government agencies / event organizer, and the  government agencies / event organizer are not responsible if emails are not read, misplaced in spam/junk, etc. by you. *
Required
You understand that at any time the event organizer sends emails to your business email address as filled out in this application, it is considered that you have received the communication, e.g. regardless of whether the email is not read,  email address is incorrect, email misplaced in spam/junk etc.  *
Required
If you are paying vendor fee by e-transfer, you understand that you are responsible for providing the correct e-transfer email for the organizer to refund the damage deposit; if you are paying by credit card, you understand that you are responsible for keeping the card active / valid  for the organizer to refund the damage deposit - you will not hold the organizer responsible if you provided the incorrect e-transfer email address or your card is inactive/cancelled by the time the organizer issue refunds. *
Required
You understand that your "discount(s)" will expire if you do not sign contract and make full payment by specified deadlines *
Required
You understand that if you are not able to produce valid certificate of liability insurance 2 weeks before the event, the organizer has full rights to purchase on your behalf and deduct the premium from your damage deposit. *
Required
A copy of your responses will be emailed to the address you provided.
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