A per diem allowance is provided for the sports of Baseball, Basketball, Field Hockey, Football, Soccer, Softball and Volleyball. To receive this allowance, you will need to submit this form. Forms not submitted by May 1 for the fall and winter sports are subject to have reimbursement eliminated. To receive the per diem including a housing allowance is only provided if the school stays at the assigned property.
General Policy
- An expense allowance will be paid for teams traveling to the field hockey, soccer, volleyball, football, basketball, baseball and softball tournaments.
- The total number of players and travel party reimbursed is twenty (24) for field hockey, volleyball, soccer, baseball and softball to include a partial allowance for twenty-one (21) players, plus three staff.
- The total number of players and travel party reimbursed is thirty-three (33) for basketball to include a a partial allowance for fifteen (15) players and fifteern (15) cheerleaders, plus three (3) staff.
- The total number of players and travel party reimbursed is fifty-nine (59) for football.
- No reimbursement is paid for the individual sports of Golf, Cross Country, Swimming and Diving, Wrestling, Tennis or Track and Field
- No reimbursement is paid for the sport-activities of Cheer, Dance, Bowling, Esports, Archery or Bass Fishing.
- Schools inside a 40 mile, one-way radius from the event site will only be reimbursed as a commuting team.
Mileage- Each team will be reimbursed $2 per mile, round trip from the school address to the competition facility address for field hockey, volleyball, soccer, basketball, baseball and softball.
- Each team will be reimburse $3 per mile, round trip from the school address to the competition facility address for football.
- Any mileage allowance will be for the round-trip distance from the school location to the host city, in accordance with mileage numbers provided by Google Maps.
Commuting Teams- Each commuting team will be reimbursed mileage as detailed above, plus $15 per player per contest played.
Teams Using Lodging- Each region has been assigned a team hotel at a property that has held rooms at a lesser cost than the normal market rate.
- Schools are responsible for the initial payment of all lodging bills and will be reimbursed the lodging allowance, provided it is utilized.
- If you are exempt from state sales tax, be preparted to show that verification to the hotel.
- Teams using the assigned lodgin shall be paid for the actual nights used as verified by the property through the morning following elimination from the tournament.
- Teams not commuting but failing to stay in the assigner property will only be reimbursed mileage for their participation.
Responsibility for Fans and Participants and Offsets to Expense Allowance Reimbursement or Other Penalty- The participating schools are responsible for the conduct of the fans supporting that team.
- Any and all steps including fines or other penalties (including the withholding of team expense payments) will be levied in the event of mass entrance to the field.
- Any and all steps including fines or other penalties (including the withholding of team expense payments) will be levied in the event of players or others entering the stands during or after a game.
- Expense allowance reimbursements will be made net of any damages done to the stadium/stands/court or playing facility that can be directly attributed to the student body or representatives of the school.
- By requesting reimbursement, the school acknowledges liability for damage directly attributable to the school, student body or fans.
- The KHSAA will take whatever action is necessary, including fining the particular school and assessing the cost for repair to those schools leaving the seating area in a damaged condition or destroying any stadium property, including fences, gates and barriers.
Damage to Facility- The KHSAA will take whatever action is necessary, including fining the particular school and assessing the cost for repair, to those schools leaving the seating area in a damaged condition or destroying any Central Bank Center property, including fences, gates and barriers that can be directly attributed to the student body or representatives of the school.