Merchants On Main Outdoor Community Market Application 
Welcome to our vibrant outdoor community market! We're excited that you're interested in becoming a part of our diverse marketplace. Please fill out the following application to share information about your business and offerings. Your participation will contribute to the lively atmosphere and unique character of our outdoor market.

 Merchants On Main Mission and Vision are driven by 5 Core Values. 
● Local: We value freshness above all, emphasizing a variety of locally grown food and unique, locally created products sold by people we know as friends and neighbors. We embrace our role as a vital anchor for a strengthened central town and gateway to Amish Country.
 ● Authentic: We value genuine human connections and social interactions that a vibrant, dynamic public marketplace promotes. We value the diversity in all definitions that exists among our merchants and our shoppers.
 ● Value-minded: We believe in providing our shoppers fresh, high quality foods at fair prices and a rich product array that will satisfy a wide range of shopper needs. We provide an inclusive shopping experience that is unparalleled in our region.
 ● Entrepreneurial: We create a supported environment for diverse startup businesses and the growth and sustainability of locally owned and managed businesses. 
● Responsible: We honor our role as stewards of a thriving landmark and demand integrity in our interactions with our shoppers, merchants, employees, volunteers, and community partners  

Important Notes to Consider Before Applying to Merchants on Main Outdoor Market:
  • At this time, applications for Farmers/Agricultural Producers & Packaged Food vendors are being prioritized.

  • All vendors must submit an application regardless of whether they’ve been accepted in the past. 

  • All vendors must pay outstanding debts from the previous season before their application will be processed. 

  • Submitting an application does not guarantee acceptance.

  • Preference is given to products produced and/or made locally (within 150 miles of Navarre OH)

  • Approval of baked goods, candles, jewelry, & soap is highly competitive as these products are well represented in the Market District

  • Vendors must supply their own equipment, including, but not limited to: tent (for a 10’x10’ space), tent weights, table(s), chair(s), signage

  • Non-profit, non-partisan groups and signature gatherers are able to set up and sell their product. An application is required along with proof of 501(c)(3) status and Certificate of Liability Insurance." 

  • Informal groups intending to fundraise are unable to set up at the Outdoor Market. 

Hours for Our Outdoor Community Market will be 10am - 5pm on Saturday must be set up by 9:45
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Business Name: *
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Contact Person:
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Contact Phone Number:
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Business Type: Example Retail, Food, Handmade Crafts, etc. Please Note the Outdoor market does not have electricity. You may bring your own generator.

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Vendor Requirements for Mobile Food License - for product that requires temperature control: 

Food or beverage prepared on site for immediate consumption (street tacos; coffee/tea/fresh juice)

Food prepared in a commercial setting & not exempt under ODA Cottage Food Law (cheesecake, cream pies, etc)

Animal products (eggs, raw meat, dairy)

Exempt Cottage Food Producer

Non-hazardous food items produced at home (or non-commercial setting) that do not require licensing or inspection by the ODA. Items must be appropriately labeled in order to be approved following ODA labeling requirements. 

Examples include but are not limited to: cookies, brownies, fruit pies & cobblers, jams, jellies, granola, ground coffee/coffee beans, dry tea blends, dry herbs & herb blends.

Prepared Food- Mobile Food License Required*

Potentially hazardous food items that require temperature control. Vendors fall into the following categories: 

Food and/or beverage freshly prepared at the Outdoor Market for immediate consumption

Examples Include: street tacos, deep fried food, iced tea & coffee, fresh juice

Food prepared in a commercial kitchen that is not an Exempt Cottage Food. 

Examples Include: cheesecake, cream or custard pies, popsicles

Artisan

Non-food products created, designed, or handmade by a local artisan. 

Items must be made locally; vendors should be prepared to share where they source their materials. Examples include, but are not limited to: pottery, paintings, textiles, jewelry, candles

*Those who upcycle or repurpose items to keep them out of the landfill are encouraged to apply. 

Products/Services Offered:
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Business Address:
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Preferred Event Date(s):
As of Now dates will be all Saturday April 1st through October 31st.- If we see high-demand we will extend to Sundays.
To reserve a spot April through October please email info@merchantsmain.com for pricing and availability.

  
April
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If you would like to reserve a space the months of May through October, please visit our website at  Products – Merchants On Main (merchantsmain.com)  to reserve your space.   Untitled Title

Space Requirements, Space Number Request- (Please refer to our Outdoor Space Map) 

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Outdoor Market Spaces

Additional Requirements/Comments:

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Documentation:

Business License or Permit submit to info@merchantsmain.com

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Product/Menu Photos submit to info@merchantsmain.com

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Previous Market Experience:

Have you participated in outdoor markets before?

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If yes, please provide details:

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Vendor Terms and Conditions for the Outdoor Community Market:

Agree to Terms and Conditions  

Application and Acceptance:

Completion of the vendor application does not guarantee acceptance. Vendors will be notified of their acceptance status within a reasonable timeframe.

2. Space Allocation:

Vendor spaces are allocated by the market organizers based on the type of products or services offered. The market organizers reserve the right to adjust space allocations if necessary.

3. Fees and Payments:

Vendors are required to pay the specified fee for their allocated space in advance. Payment details will be provided upon acceptance.

4. Cancellation and Refunds:

Cancellations must be communicated to the market organizers as soon as possible. Refunds are not accepted due to the space availability. 

5. Set-Up and Breakdown:

Vendors must adhere to the designated set-up and breakdown times. Late arrivals and early departures may affect future participation opportunities.

6. Booth Requirements:

Vendors are responsible for providing their own equipment, including tents, tent weights, tables, and displays. All displays and signage must be professional and aesthetically pleasing.

7. Products and Services:

Vendors must accurately represent the products or services as described in their application. Only approved items may be sold, and any changes must be communicated to the market organizers.

8. Licenses and Permits:

Vendors are responsible for obtaining and maintaining all required licenses and permits. Copies of licenses and permits must be submitted to the market organizers before the event.

9. Insurance:

Vendors are strongly encouraged to carry liability insurance. The market organizers are not responsible for any damage, loss, or theft of vendors' property.

10. Compliance with Regulations:

Vendors must comply with all local, state, and federal regulations. Failure to comply may result in immediate expulsion from the market.

11. Clean-Up:

Vendors are responsible for keeping their space clean and free of debris. Trash and recycling bins will be provided; vendors must dispose of waste properly.

12. Conduct:

Vendors are expected to conduct themselves in a professional and respectful manner. Any disruptive or inappropriate behavior may result in expulsion from the market.

13. Amendments:

These terms and conditions may be amended by the market organizers, and vendors will be notified of any changes.

By participating in the outdoor community market, vendors agree to abide by these terms and conditions. The market organizers reserve the right to enforce these terms and take appropriate action in the event of non-compliance.

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Attendance and Cancellation Policy for Outdoor Merchants Community Market:

The Outdoor Market operates year-round, rain or shine. Be prepared to set up in all types of weather. Unless the Outdoor Market is canceled, no refunds will be given in the event of inclement weather or lack of business due to the weather.

Attendance is taken every Market day and will be factored into the approval process for subsequent applications, market days, & special events.

 1. Vendors are expected to be at the Market each day of the 2024 season they have applied for. 

2. Vendors must be open & ready to sell at the start of each Market day 

3. Vendors must remain until the end of each Market day.

4. Vendors are responsible for maintaining their schedule. 

5. Dates requested verbally, via email, or via text will not be acknowledged until requested via info@merchantsmain.com 

6.. There is no guarantee space will be available & the Market Manager has sole discretion to approve or deny. 

7. Vendors who are late & have not communicated to M.O.M. staff may forfeit their stall assignment


Emergencies & Market Cancellation 

1. In the event of an unexpected emergency that prohibits their ability to be present at Market, vendors must communicate with the Market Manager as soon as possible. 

2. Emergencies include, but are not limited to, a sudden severe illness, a death in the family, or theft/damage of inventory.

 3. If not already provided, a written summary, via email, of the reason will be requested and will need to be submitted via email. 

4. If the Outdoor Market is canceled (due to severe weather, including but not limited to tornado, hail, flash flood, or severe blizzard, etc), all vendors will be notified in advance, and will not incur any penalty for non-attendance. Snow Emergency Protocol Snow Emergencies are declared at the county level, by the Sheriff. There are three levels of a “Snow Emergency” that may be declared, with each level having a different impact on operations at M.O.M. market

 LEVEL 1: Roadways are hazardous with blowing and drifting snow. Roads may also be icy. Motorists are urged to drive very cautiously. Market is fully open.

 LEVEL 2: Roadways are hazardous with blowing and drifting snow. Roads may also be very icy. Only those who feel it is necessary to drive should be out on the roads. Contact your employer to see if you should report to work. Motorists should use extreme caution. Market is open, but individual businesses open at their discretion and must notify M.O.M management of absence. 

LEVEL 3: All roadways are closed to non-emergency personnel. No one should be driving during these conditions unless it is absolutely necessary to travel or a personal emergency exists. All employees should contact their employer to see if they should report to work. Those traveling on the roads may subject themselves to arrest. Market is closed.

Special Events M.O.M market hosts several events throughout the year that are open to Outdoor Market vendors. 

 1. Vendors should carefully consider whether their business/product is right for an event. M.O.M. is not responsible for lack of sales during a special event.

 2. Vendors approved to sell during special events must attend the Market on the approved dates. 

3. Special Event hours may differ from traditional Market hours, so approved vendors are required to operate for the entirety of the Special Event. 

4. For sampling events, vendors are required to have enough samples to last the entire event. Vendors who chronically run out may not be approved for subsequent events. 

5. Vendors who fail to meet attendance requirements and/or hours requirements may not be approved for subsequent events.

Amendments:

This cancellation policy may be amended by the market organizers, and vendors will be notified of any changes.

By participating in the outdoor community market, vendors acknowledge and agree to abide by this cancellation policy. The market organizers will make every effort to process refunds promptly and fairly within the outlined guidelines.

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Payments: 

  1. Vendors are invoiced weekly or monthly based on the selected dates on their Application.

2. Vendors must pay all outstanding debt in order to set up. No exceptions unless prior arrangements with the Market Manager have been made. 

3. Invoices must be paid via credit card or check, no cash will be accepted. 

4. Returned checks will result in additional charges and/or the reduction, suspension, or revocation of your temporary market space.

 5. Vendors who schedule to set up Seasonally, will get the last 3 weekends in October free.

Vendors are responsible for collecting sales tax, state & local, and reporting it as necessary.

 For more information, refer to the Ohio Department of Taxation website: https://tax.ohio.gov/business/ohio-business-taxes/sales-and-use/sales-use-tax  

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Attorney Fees and Costs

 In any action or proceeding involving a dispute between Owner and Vendor, arising out of the execution of this Vendor Agreement, or to collect amounts due, or to enforce the terms and conditions of this Agreement, or to recover possession of the premises, the Owner shall be entitled to receive from the Vendor a reasonable attorney’s fee, expert fees, appraisal fees and all other costs incurred in connection with such action or proceeding, to be determined by the court, mediator, or arbitrator.


Arbitration / Mediation


All disputes arising under or relating to this Agreement or any conduct of the parties in the performance or non-performance hereof shall be submitted to mediation or to binding arbitration by the parties pursuant to the Rules of the American Arbitration Association, except that the hearing locale shall be in Canton, Ohio. Discovery shall not be allowed by the arbitrator as provided in such Rules. The award of the arbitrator herein shall be entitled to enforcement in any court as a judgment on the merits.


Time
Time is of the essence of this Agreement.

Heirs, Assigns and Successors
This Agreement is binding upon and inures to the benefit of the heirs, assigns and successors in interest to the parties.

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