Food & Beverages
● Vendor understands that there may be other vendors who may be selling the exact or
similar beverage(s) or food item(s).

Regulations

● Vendor packaging may not display the Grand Haven Hispanic Heritage Fiesta, Tri-Cities
Puentes Initiative, City of Grand Haven, or any logo other than the vendors.
● Vendor will not operate a food booth or use net profit from the vendor food booth to
support any political party or political candidates.
● Vendor will not display any signage/banner that may be perceived as political or
advertisement for anything other than the vendor itself.
● Vendor will follow all City of Grand Haven and Health Department policies. The vendor 

will comply with all the requirements as set forth by the Ottawa Health Dept. If you have 

● Vendor must follow all local and state policies relating to containing COVID-19 at the
time of the festival date.
● Vendor is solely being given access to space at the GHHHF under this agreement.
Vendor, or its volunteers or associates, will not have the authority to represent to any
other individual(s) or organization(s) that s/he is a representative or employee of the
Grand Haven Hispanic Heritage Fiesta, the Tri-Cities Puentes Initiative, the City of
Grand Haven, or any festival sponsor/contributor.

Booth Set-up & Clean-up
● Food Booth Vendors will provide own 10x20 tent for assigned booth area. Work space area cannot exceed the 10x20 booth space provided. Please plan accordingly to have your entire set up within the 10x20 space.

● Vendor to begin set up no earlier than 8:30 a.m. on Saturday, September 21, 2024. 

The event starts at 11:30 a.m., it is required that all food vendors must be set up and 

● The event ends at 9:00 p.m. on Saturday, September 21 and vendors are encouraged
to serve until the event end. Tear-down may begin as early as 9:00 p.m., at the vendor’s
discretion.
● Vendor will provide all other equipment and resources to operate booth.
● The area around the food booth will be clean and free of litter and vendor will dispose
of refuse, grease and ashes in appropriate containers at all times.
● Vendor ensures that the booth has enough workers to ensure limited waiting time and a
smooth overall operation. No minor children allowed in cooking areas.
● Cord protectors/ extension cords covers should be use to cover walking paths to avoid 

Parking
● Vendor to secure parking space from legally available spaces. Any illegally parked
vehicles will be ticketed or towed at owner’s expense without prior warning.
● Vendor to inform its volunteer workers/associates of parking and any and all other
policies and procedures. Understand that Vendor vehicles and those of its volunteer
workers/associates parked in any unauthorized area will be ticketed and/or removed
without notice at owners expense.

Permits & Security
● Vendor to obtain the proper sales tax license and agrees to be responsible for the
payment of any sales tax or any other taxes and will pay such taxes to the proper
governmental authority.
● Vendor to obtain liability insurance to cover the cost of activities of vendor against
injury, theft or damage to persons or property as the result of any accident, casualty,
claim or any cause whatsoever.
● Vendor will hold the Grand Haven Hispanic Heritage FiestaTeam, the Tri-Cities Puentes 

Initiative, City of Grand Haven,  St. John’s Episcopal Church in Grand Haven,  other 

GHHHF is conducted harmless of any form of liability or claim for injury or damages or 

theft or any other cause whatsoever.
● Vendor understands that GHHHF will not provide security during official hours of the
festival and Vendor agrees items of value left in booth are at vendor risk.

Event Fees
● There is a $500 vendor fee for participation, due no later than Friday,  August 16, 2024.
● There is a cleaning deposit of $100 per booth, due no later than Friday, August 16, 2024.
This deposit will be refunded after the event if all the guidelines listed under “Booth
Set-up & Clean-up” section are followed.
● There will be no refunds to vendor for acts of God, inclement weather, power failures,
or any other reason whatsoever that may cause the vendor not to be able to operate
the booth. If, after the Agreement is signed, for whatever reason, the vendor is unable
to be a vendor, the booth deposit is non-refundable and non-transferable.

Per City of Grand Haven Policy
Please review the following requirements. The applicant acknowledges their review and 

agreement to comply with the listed requirements as set forth by the City of Grand Haven

City Fire Marshall. If you have questions, please contact the Office of the Fire Marshall 

I attest the above information is accurate and correct acknowledge and 

agree to comply with all applicable requirements of the Fire Prevention Code of The City of 

Grand Haven and Ottawa Health Dept and it’s referenced standards, even those not 

The GHHHF reserves the right to select all Vendors. The GHHHF has sole discretion of the 

location of vendor’s food booth and vendor's food truck, number of food vendors selected for the festival and replacement. If approved, I acknowledge that a copy of this application and all its attachments will be available on-site during the dates and times noted. I further acknowledge and understand that any violations identified after approval may result in immediate suspension or revocation.