Ratification and Re-Ratification Form
This form is required for all new clubs, and each fall for all re-ratifying clubs. Provisional ratification, which will allow clubs to attend the Clubs and Campus Expo and hold planning meetings, will last until the end of September, after which time ratification/re-ratification is required to access all SAMRU club resources (bookings, funds, etc).

Steps to Ratification:
1. Conceive of a club and recruit at least 3 executives and 7 members (for a total of 10)
2. Read the Club Procedure document and the code of ethics available from the Clubs Coordinator (Z304) or at www.samru.ca under clubs links and forms
3. Submit this ratification form, and email all signatures and your constitution to the Clubs Coordinator at m.smith@samru.ca (templates for constitution and signatures are included in this form)
4. Have at least 2 executives RSVP for clubs training (at www.samru.ca under clubs training)
5. Your ratification application will be reviewed and you will be notified when your club is officially ratified.
6. Don't forget to apply for funding once your club is ratified (www.samru.ca, under clubs links and forms)


Club Name *
Your answer
Club Email *
Your answer
Executive Emails *
These emails will be added to the clubs mailing list so that all team members can stay up to date on clubs announcements, newsletters, etc
Your answer
Is your club Ratifying for the first time or Re-Ratifying *
Club Executives and Signing Authorities
Each club needs a minimum of 3 executives/signing authorities, but can have more if they want to
Executive 1 *
Please include this student's name, title (president, treasurer, etc.), email address, phone number and student ID number.
Your answer
Executive 2 *
Please include this student's name, title (president, treasurer, etc.), email address, phone number and student ID number.
Your answer
Executive 3 *
Please include this student's name, title (president, treasurer, etc.), email address, phone number and student ID number.
Your answer
Executive 4
Please include this student's name, title (president, treasurer, etc.), email address, phone number and student ID number.
Your answer
Executive 5
Please include this student's name, title (president, treasurer, etc.), email address, phone number and student ID number.
Your answer
Executive 6
Please include this student's name, title (president, treasurer, etc.), email address, phone number and student ID number.
Your answer
Executive 7
Please include this student's name, title (president, treasurer, etc.), email address, phone number and student ID number.
Your answer
Which executives have signing authority for the club? *
you need a minimum of 3 signing authorities
Please email your signed documents, your constitution and your clubs directory information to the clubs coordinator at m.smith@ samru.ca.
Please submit a signed copy of the executive and signing authority agreement, membership list (min 10 members) and proof of student status form available here: https://docs.google.com/document/d/193_OHctl5j1tyOfbQsYTMMxmWqsw58g8hjzpj_RqEC0/edit?usp=sharing

Clubs, whether Ratifying or Re-Ratifying must submit an up to date constitution. If you make any changes to your constitution throughout the year, please make sure to submit your updated constitution to the Clubs Coordinator.

Here is a template: https://docs.google.com/document/d/1TxLiuHZ3RYmR1n6C0MI6Uxeef4o-2sh4zbWrb1uzMz4/edit?usp=sharing

If you need help writing your constitution, please check out this guide, or speak to the Clubs Coordinator:
https://docs.google.com/document/d/1IX6JrkbghYSy-u3vIxGefLPtuC1wJ_QFRYEHmzbXlxA/edit

Or check out a sample constitution here: https://docs.google.com/document/d/1mo4VlaIBy2O8Z2CWpdubtB3kP1n8ctD4SkbeMKKmvWw/edit?usp=sharing

Clubs may submit information for the clubs directory on the SAMRU website. The directory information should include: club name, list of executives, contact information (email, social media, etc), a club mission and a description of the club. You can also submit an image or logo representing your club. Please upload your logo separately as a JPEG.

How would you like your club to be categorized on the directory? *
Clubs Training
All clubs must have at least 2 executives attend clubs training every academic year
Have at least 2 executives from your club attended clubs training this year? *
If not, please include the training date that you have RSVPed for. Dates and RSVP information can be found at SAMRU.ca under clubs, training. Please RSVP at least 1 week in advance so we can meet any necessary dietary restrictions.
Your answer
Funding and Finances
If you haven't already, please apply for the Club Start Up fund by submitting your budget below:
Your budget is a numerical breakdown of how you will use the funds you are applying for ($200 for new clubs and $150 for re-ratifying clubs). If you don't want to apply now, you can always apply later at samru.ca. Sample budget: $100 for meet and greet event food and supplies, $50 for first event's entertainment and $50 for trifold and prizes for clubs expo.
Your answer
Does your club have an external bank account? *
Please note that executives of clubs with external accounts must agree to: 1. Accept full personal responsibility for all finances in the external account, 2. Maintain clear records of all external account transactions and provide these to the club membership upon written request signed by a minimum of 5 members and 3. Provide records of all external account transactions to the club membership at the club AGM. If your club has an external account but you would like to move to an internal account, please speak to the clubs coordinator.
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