Neighborhood Flea Application 2018
WELCOME TO THE NEIGHBORHOOD FLEA APPLICATION!
Contact: neighborhoodflea@gmail.com
** Due to the number of applications we receive we may not respond to those not selected. We will send out selections 4-6 weeks before each event.

The Neighborhood Flea is a monthly happening in Pittsburgh, PA featuring an eclectic collection of offerings similar to a traditional flea market, but with a modern twist.

ABOUT THE FLEA:

The Neighborhood Flea: Every second Sunday, May to October from 10am to 3pm. Rain or Shine.

This dynamic event features new and returning vendors each month, make-and-take hands-on workshops led by local experts including workshops appropriate for kids and adults, an expanded Food Truck Round-Up, music, live art, and possibly a surprise performance or two by local talents.

LOCATION:
NEW THIS YEAR! We've moved!!!!!!!


Catch us throughout the parking lots at 3 Crossings at 26th and Smallman / Railroad Streets in the Strip District. (This new location is located only a few blocks away from our original venue space.) In July we will enjoy even more space when a new 3 Crossings building completes construction.

3 Crossings includes a 3 story parking garage, The Hub at 27th and Railroad Streets. The Hub will offer special rates for Flea vendors/shoppers! Easy Parking, Thank You!
http://3crossingspgh.com/

Dates:
May 13 (waiting list only after 4/18)
June 10 (waiting list only after 4/29)
July 8 (waiting list after 6/1)
August 12 (waiting list)
September 9 (waiting list after 8/11)
October 14

FEE:
Booths measure 10x10
Inline (one open side): $75
Corner (two open sides): $90
Commit to the season and get 1 month's fee free. Season payment broken into 2 payments to be billed in May & July.

If you require more space the fee remains the same per 10x10 booth, indicate you are applying for more than one booth.

FOOD VENDORS:
If you are a food truck, coffee or other food service vendor, please contact us at neighborhoodflea@gmail.com for information on fees and space availability.

THIS IS A JURIED SHOW - NOT ALL APPLICANTS WILL BE ACCEPTED.

What we are looking for:

Sellers who will represent a fun mixture of items for sale including high quality flea finds, locally crafted handmade wares, vintage housewares, vintage, new and new to you clothing, furniture, architectural rehab, mid-century finds, vintage toys, local services, artsy activities and local foods.

Our vendors have a knack for collecting vintage designs, are painters and fiber artists, woodworkers, chefs and bakers with a passion for locally sourced ingredients that make the perfect food offerings, farmers, fine spirit distillers, and even kids who have burgeoning talents to share as musicians, makers, and clothing designers.

No direct marketing vendors, please.

Sunday Series Sellers receive:
+ Season long promotional and public relations campaign
+ 10x10 space in the heart of the Strip Distrcit
+ Fun music with DJ EZ Lou & family friendly programming
+ Live art whenever possible
+ Access to staff in order to leave your space for food/bathroom breaks
+ A vibrant marketplace curated to include a variety of types of sellers including: food, vintage, oddities, clothing, handmade, service providers
+ The opportunity to pitch a workshop to be promoted via the Flea. We work together to create your messaging and to offer presale tickets to flea shoppers for a 45-90 minute workshop during a Flea
+ Opportunities for promotion through the Flea blog (website) and social media and public relations opps (if applicable)
+ The experience of meeting and talking with new and returning customers. The Neighborhood Flea provides you with information that can lead to growth and learning around your business offerings
+ A great day enjoying the 'burgh

What we expect from our sellers:
+ A positive attitude and respect for shoppers/fellow sellers
+ Amazing food/services/handmade items/found treasures to sell to Flea shoppers
+ An exciting and engaging display / booth
+ If desired: A tent and 40 lbs of weight on each leg
+ To arrive on time and remain set up until tear down time at 3 pm
+ To communicate any suggestions or concerns with organizers
+ Proof of insurance based on your type of good sold, general liability insurance can be found through ACT Insurance ( https://www.actinsurance.com/policy/buy/ai/NzAz ), RLI Insurance ( https://www.rlicorp.com/ ) or your local provider.
+ Sales Tax Certificate, if you sell taxable items
+ Food vendors are required to provide proof of insurance and health department certifications
+ Promotion of your presence at the event through any of the following: flyer distribution, email newsletters, social media, press releases, event listings, etc.
+ Upon acceptance you will receive a copy of the Neighborhood Flea Vendor Agreement & Rules and Regulations. Every vendor will be expected to digitally sign these documents to be eligible to participate.

The event is held rain or shine. In the case of inclement weather the event times may be adjusted. No refunds will be issued if a vendor cancels within 20 days of the event. No-shows will forfeit their acceptances to future markets.

Set-up will begin 2 hours prior to event start. Spaces will be assigned. Directions for load-in and load-out will be provided prior to event. You are NOT permitted to arrive any earlier than 8am.

What you provide: This event is a bring your own table/chairs event. Additionally, you may bring a tent - please indicate if you have one in the application below. Tents must be weighted down with at least 40 lbs on each leg as they will be set up on concrete. This is an outdoor event. Artists should also provide a table covering, signage for your small business, etc. (see information in agreement below)

++ PAYMENT: A Quickbooks invoice will be sent to you upon admission. The invoice provides the opportunity to pay via credit card, debit, paypal, or direct ACH from checking account. There is a transaction fee added for credit/debit/paypal, to pay via ACH transfer the fee is reduced to $0.50. You may pay via personal/business check with no transaction fee. Any returned transactions that incur fees will be paid by the vendor. The fee for this series is non-refundable. A vendor agreement will be sent to you upon admission with the ability to digitally sign. Fee must be paid 14 days prior to each event.

++ VENDOR AGREEMENT: We will send you an agreement to sign digitally that also includes our Rules and Regulations.

++ SALES: There is no guarantee that participating artists will have sales the day of the market. The Neighborhood Flea works to ensure superior public relations, advertising and public awareness of the event and the purpose of the event – to purchase handmade wares and inspire relationship building/new customers for participating artists. Tips and best practices for preparing your space, arranging your goods, and building relationships will be shared with artists leading up to the event. However, sales, the day of the event is each artist’s responsibility. (see agreement below)

++ LICENSES & TAXES: Vendors are responsible for obtaining all of the proper permits and business licenses and collecting PA sales tax as appropriate.

++ INSURANCE: is the responsibility of the artist. All artists should have liability insurance.
Policies can be purchased for a weekend or annually through ACT insurance (one option)
https://www.actinsurance.com/policy/buy/ai/NzAz
Additionally Named: Neighborhood Flea PO Box 9613 Pittsburgh, PA 15226

++ FOOD VENDORS: All food vendors must be licensed and carry their permitting with them at the event. (see agreement below) All certifications and insurance must be provided via email to neighborhoodflea@gmail.com at least 14 days prior to event. https://www.actinsurance.com/policy/buy/ai/NzAz Additionally Named: Neighborhood Flea PO Box 9613 Pittsburgh, PA 15226

APPLICATION NOTE: You will receive a copy of your application once completed - this is your confirmation that your application was received. If you do not immediately receive a copy, please try again.

You MUST SCROLL DOWN and fill in all questions then hit SUBMIT for us to receive your application.

Email address *
Name *
Your answer
Phone Number *
Your answer
Business Name *
Your answer
URL (web address)
include http:// (tip: navigate to your website in another window and copy/paste the URL)
Your answer
Description of Offerings *
Your answer
Application Dates *
Required
Type of Business
I will send up to 3 pictures no larger than 600x600 to neighborhoodflea@gmail.com (put business name and "Application Photos" in subject line) *
Required
I understand I will need to bring my own tent, tables, and chairs *
tents are optional and must be weighted down appropriately
Required
Are you a first time applicant? Did someone refer you the Neighborhood Flea app? If so let us know who!
Your answer
Special Requests/Needs/Questions
If you do not fit into one of our categories or have special requests/needs this is where you share them!
Your answer
Instagram
include @
Your answer
Twitter Name
include @
Your answer
Facebook Page
include http:// (tip: navigate to your website in another window and copy/paste the URL)
Your answer
Tax ID Number - or last 4 of social security
Your answer
If you would like to be considered for a featured post on social media, please provide a bio or “about us” post written in the THIRD PERSON. If you do not provide a usable post, we may be unable to promote your participation prior to the event. *
For example, “The Neighborhood Flea was established in July 2014 and brings a curated selection of Pittsburgh’s finest hidden treasures from its unique neighborhoods to discerning customers in an urban setting, and a new neighborhood magically emerges.”
Your answer
How did you hear about the Neighborhood Flea?
Your answer
*By submitting this application you agree to the terms below. The above application is for the 2018 Neighborhood Flea in Pittsburgh. All applicants will receive an email in regards to participation. Keep in mind not all vendors who apply will be accepted to participate. Thanks so much for your interest in being a part of the Neighborhood Flea! * PLEASE READ AND ACKNOWLEDGE: VENDOR SPACE: Standard vendor spaces are 10' x 10'. Vendors can, if deemed necessary by the Neighborhood Flea, purchase a larger space. Each vendor is responsible for providing his or her own tent, weights, tables, chairs, and display surfaces, although there is not a specific requirement to what your set-up should look like. We strongly encourage creativity with how you display yourselves and your goods, and have a preference towards vendors who plan to use handmade or fabricated signage that will add to the visual fabric of the Flea environment. Each potential applicant must apply individually and be accepted to participate as such. Approved vendors will be assigned a set up time and method--curb side drop off or drive in drop off. Note that The Neighborhood Flea will not be responsible for any damage or theft of personal belongings or merchandise. Please be careful and responsible for your area. Vendors are responsible for carrying their own liability insurance. Any accidents caused by a vendor’s set-up or goods will be the responsibility of that vendor. The Neighborhood Flea is not responsible for any personal injury during our events. Vendor shall indemnify, defend, and save and hold the Neighborhood Flea, Oxford Development and their respective officers, employees, directors, representatives, agents or assigns of either entity harmless from and against any and all claims, suits, actions, damages, liabilities or expenses including actual attorney’s fees and costs arising from or out of, or in any way related to or connected with the Vendor’s participation in the Neighborhood Flea or the use by the Vendor or its agents, employees, or contractors, guests, or invitees of the Neighborhood Flea. VENDOR FEES: Upon application review and acceptance for participation, vendors will be required to pay the appropriate vendor fee by a date to be specified on the notification of acceptance. If you are interested in being both a vendor and a sponsor, please let us know via email and we can send you current rates. All paid vendors will be listed and linked to on The Neighborhood Flea Web site. REFUNDS: Unfortunately we cannot give refunds for vendors fees if something comes up, or if the weather get bad. FOOD: "Food Vendors" are considered those selling food that is cooked on site and edible on site. Food vendors are also required to provide AT LEAST one garbage can and will be held responsible for any grease or similar leaving on the site whether rain will wash it away or not. Limited electricity is available and will be provided only to vendors for whom it is critical. Please contact us if you will need more than a standard outlet. STATE SALES TAX: All vendors are responsible for abiding by all tax laws and collecting the sales tax for Pennsylvania on each sale. For more information about this you can contact the PA Department of Revenue or view taxation requirements on their website. Be responsible for sales taxes, licenses, permits, insurance and fees as necessary and/or required by law to conduct your business. We must leave it to you to be responsible for any requirements that might apply to you. Understand that The Neighborhood Flea has the right to deny your participation in any or all of the events at any time. Should there be reason to revoke your acceptance prior to the day of the event, a full refund will be given unless any of the guidelines stated here have not been followed. MEDIA RELEASE/CONSENT: I, the undersigned, do hereby release all rights or claims in connection with the photo(s)/videotape in which I appear, for use by The Neighborhood Flea and all sponsors. I understand that the photo(s)/videotape, if used, will be for the promotional purpose of assisting future Neighborhood Flea events. I waive any right to inspect or approve the finished photos and/or advertising copy. All photographs, negatives and videotapes shall constitute the sole property of The Neighborhood Flea. I declare that I am of legal age and have every right to contract in my own name in the above regard. *
Required
Electronic Signature: Entering your name below acts as an electronic signature confirming that you have read and accepted our agreement. *
Your answer
A copy of your responses will be emailed to the address you provided.
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