AFR 4 : APPLICATION FOR REIMBURSEMENT
FOR INTERNSHIPS, WORK EXPERIENCE, PLACEMENTS, ROTATIONS, RESEARCH AND EDUCATION TRIPS
INSTRUCTIONS :
Only applicable for scholars under the MOE (including doctors), DANA, BAS, MORA
and UBD.

GENERAL GUIDELINES
1. Applicants are required to submit the form together with the following documents
(in pdf format) to EAUC at students@brunei.org.au :
- Approval letter for internship / placements from sponsor;
- Support letter for internship / placement from the University;
- Acceptance letter for internship / placement from organisation; and
- Relevant payment receipts or invoices.

FOR INTERNSHIP / PLACEMENT IN AUSTRALIA OR THIRD COUNTRY
1. With prior approval from sponsor, student may be eligible to seek reimbursement for :
- Air passage;
- Airport transfers;
- Accommodations (maximum of 3 days);
- Transport expenses;
- Security Vetting (if any); and
- Immunisation (if any).
2. Please note that obtaining approval for internship / placement from sponsor will be
made via the Director of Studies, EAUC.
3. To secure your internship / placement early, you are encouraged to submit a letter
seeking permission to the Director of Studies, EAUC at least THREE (3) months before
the commencement date. Late application will not be processed.

FOR INTERNSHIP / PLACEMENT IN BRUNEI
1. The same application process as in above mentioned (2 and 3) applies to those doing
internship / placement in Brunei.
2. Students are only entitled to seek reimbursement for your return air passage. Your monthly
allowance will be provided as usual.

PURCHASE OF AIR TICKETS
1. Students are advised to purchase their air tickets early, at least two (2) months ahead
as it is cheaper.
2. It is preferred to use QANTAS and Royal Brunei for domestic and international travelling
respectively.
3. The EAUC will not cover any additional cost and add-ons, for example, additional baggage
allowance, seat booking and food.
3. Please check with the EAUC before purchasing your tickets.

PREPARING YOUR CLAIMS
1. Number your receipts clearly and highlight the claimed amount in GREEN fluorescent.
2. Email it with other supporting documents in pdf format.
3. Ensure all file names and emails sent are in the format recommended by EAUC.

NON-REIMBURSEMENTS
1. EAUC will not pay for add-ons such as seat bookings, meals, excess baggage, etc.
2. Travelling expenses such as payments for taxi, train, Uber may only be reimbursed
for End-of-Study Passage.

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