Rooted 2017 Booking Form
Highfield Church Weekend Away
Welcome to the Rooted 2017 booking form. Please use this form to confirm your attendance and any special requirements you or members of your group may have. Please note, if members of your group will be in different accommodation to you, they will need to complete a separate booking form.

The Highfield Church Weekend Away, Friday 15th Sept (from 4pm) - Sunday 17th Sept (off-site by 4pm), is an opportunity for all church members to worship together, hear fantastic bible teaching and have fun. We will be heading to the beautiful Avon Tyrrell estate in the New Forest.

The weekend away will be a pivotal moment in the year, whether you have been with Highfield for years or if you don’t really feel settled yet. All ages are welcome to attend. There will be dedicated activities for children and youth.

The total cost of the weekend will depend on your choice of house accommodation or camping. Delegates can secure their place now by completing this booking form and then by either paying the full fees or by paying a £20 deposit per adult. The remainder must then be paid by 30 June. After 30 April, delegates must pay their full fees to secure a place rather than a deposit.

Please make payment by bank transfer to:
Account Name: Highfield PCC Funded Activities
Sort Code: 309034
Account Number: 00120261
Payment reference: Rooted 2017/YourSurname - if this payment reference is not used, we may be unable to confirm your booking. Once a bank transfer has been completed, you must send a confirmation email to rooted@highfield.org.uk to ensure receipt of payment.
Alternatively, you can make a cheque payable to Highfield PCC (reference Rooted 2017 on reverse) and deliver to the church office.

We look forward to seeing you at Avon Tyrrell.

Full name of lead booker
The lead booker will be the main point for correspondence. Please note if you are booking for others you will also be responsible for payment.
Your answer
Contact email address (lead booker)
Your answer
Mobile phone number (lead booker)
We will only use this if urgent or in an emergency.
Your answer
Full names of other adults in this booking.
Please enter the full name of each adult delegate.
Your answer
Full names and ages of children 3-18yrs inclusive (age/s on 17th Sept. 2017)
I confirm that I am/have the permission of the parent or legal guardian of this child/children.
Your answer
Full names and ages of children 0-2yrs inclusive (age/s on 17th Sept. 2017)
I confirm that I am/have the permission of the parent or legal guardian of this child/children. Please note: 0-2s are expected to be in a travel cot or 'readybed' if staying in the house, in which case there is no charge for them to attend the weekend. Re meals in the house, if your 0-2 will require an individual and substantial portion, please add a meal ticket to your booking. If your 0-2 will be eating food brought with you e.g. pouches or jars or some of your adult portion, then no meal ticket is needed.
Your answer
Which type of accommodation would you like?
Please let us know your preference for accommodation from the list below. Due to very high demand, the main house at Avon Tyrrell is almost full. If you wish to stay in the house, please let us know and we will try to accommodate you or add you to our waiting list. There is no limit on space for camping. Day visitors are very welcome, for any or all of the days.
Who would you like to share a room/camp with?
Please list family/spouse/friends names or "as above". We will try hard to fulfil your requests. Please note there are no single rooms at Avon Tyrrell (see above for options). If you are attending alone or in a small group, please state if you would be happy to join a single sex mid-size room or dormitory with others.
Your answer
Question for campers. Are you bringing a tent, trailer-tent, or caravan?
Please specify size of tent/trailer-tent/caravan. Also, do you require electric hook-up (these are limited and will be allocated first come, first served)?
Your answer
Question for day visitors only.
I/we require the following meal tickets:
A meal ticket is an optional extra for day visitors and campers. (All guests in the house are full-board i.e. all meals included.) Please indicate if you would like to pre-order your meal choices. This must be done at time of booking. Please use 'Other' if you have a different requirement and we will try to assist. Note for parents of 0-2s. If your 0-2 will require an individual and substantial portion, please add a meal ticket to your booking. If your 0-2 will be eating food brought with you e.g. pouches or jars or some of your adult portion, then no further meal ticket is needed.
Are you on the Children and Youth team for the weekend?
Please note, Children and Youth Team should reduce the total cost of their accommodation price by 50% per team member. All team must be DBS checked.
Do you have accommodation needs (e.g. wheelchair accessible) it would help us to know about?
Your answer
Do you have any dietary requirements (e.g. vegetarian, gluten-free) it would help us to know about?
Your answer
Do you require a bursary to cover the cost of this event?
We are keen for all to attend, regardless of financial circumstances. Please email operations@highfield.org.uk to apply for a bursary.
Your answer
How much is your total booking price?
Early Bird Rate (if booked before 30 April) / Full Price rate (May onwards) N.B Children and Youth Team need to reduce the total cost of their individual ticket by 50% per team member because volunteers will not be able to participate in the main morning adult sessions.
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Your answer
Are you willing to make a donation?
We would like to offer a bursary to those that are unable to fund the weekend themselves. If you would be willing to contribute towards this, please state how much you will be contributing on top of your final total. If there is excess, donations will go to the overall cost of running the event.
Your answer
If you are you making a donation, would you like to Gift Aid it?
Please state 'yes' or 'no'. If yes, please include your postcode.
Your answer
Are you paying your full amount or a deposit today to secure your booking?
How would you prefer to pay?
Detailed instructions on how to pay are at the beginning and end of this form. Please pay by bank transfer if at all possible. Otherwise, please deliver a cheque to the church office. Thank you.
Do you have any queries about this booking form?
Please use this space to let us know any other additional information that is relevant to your booking.
Your answer
Thank you for completing this booking form - please click 'submit' below to secure your place
Thank you for your booking. Delegates can secure their place now, either by paying the full fees or by paying a £20 deposit per adult. The remainder must then be paid by 30 June. After 30 April, delegates must pay their full fees to secure a place rather than a deposit.

Please make payment by bank transfer to:
Account Name: Highfield PCC Funded Activities
Sort Code: 309034
Account Number: 00120261
Payment reference: Rooted 2017/YourSurname - if this payment reference is not used, we may be unable to confirm your booking. Once a bank transfer has been completed, you must send a confirmation email to rooted@highfield.org.uk to ensure receipt of payment.

Alternatively, you can make a cheque payable to Highfield PCC (reference Rooted 2017 on reverse) and deliver to the church office.

We look forward to seeing you at Avon Tyrrell.

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