The SEED School of Washington, D.C Chromebook Acceptable Use Policy & User Agreement 2017-2018
Chromebooks: At The SEED School of Washington, D.C., we are a 1:1 school and all scholars are permitted to use their Chromebooks for academic purposes. Scholars can complete assignments, surveys, quizzes, research, create presentations, complete assessments, etc. using this device in class at the discretion of the teacher(s). Scholars should not be using this device to watch videos, movies, browse the Internet or GChat during instructional time unless the activity requires it. Any scholar who misuses their device during the academic day will have a conversation about appropriate technology use with the Dean. If it happens a second time, the device will be taken and can be retrieved from Technology Department (M. Street) at the end of the school week in which the incident occurred. The third time, the student will not be permitted to have the device during the academic day for 10 school days but will be able to use it during student life programming provided that a reflection meeting is held with both the student and parent surrounding technology misuse prior to the return of the device.

CHROMEBOOK ACCEPTABLE USE POLICY (CAUP)

In 2016-17, students enrolled in the 6th-12th grades will be issued a Chromebook computer by The SEED School of Washington, D.C. (SPCS) for instructional use. Your knowledge of the policies described below, as well as your support in helping SPCS in implementing these policies is critically important. The following are the requirements that accompany our school issued Chromebooks.

A. Terms of Chromebook Use Agreement

Before a Chromebook can be issued to your child and before your child can bring a Chromebook home from school, (at this time 6th – 8th grades will not bring Chromebooks home) you must sign and return the “Chromebook Use Agreement” form included here. Although there is no fee for the use of the Chromebook, students will still be responsible for fees associated with lost or stolen Chromebooks unless the lost or stolen device is reported immediately to the school and an incident report is filed. If the device is damaged or abused, a fee may also be incurred.
It is important for you and your child to comply at all times with the SPCS Chromebook Acceptable Use Policy (CAUP).
B. Title
SPCS has and shall at all times under this agreement maintain legal title to the Chromebook issued to its students. Your right of possession and use is limited to and conditioned upon your full and complete agreement with the terms of this Chromebook Use Agreement. All activity on the Chromebook, as well as any The SEED School of Washington, D.C. accounts, whether conducted at school or off site, is subject to search by designated SPCS staff, in accordance with SPCS policy and applicable law.


C. Loss or Damage

If a student’s Chromebook is deliberately damaged, lost, or stolen, the student must complete an incident report with SPCS staff and may be held responsible for the reasonable cost of repair or for its fair market value.
Loss or theft of your Chromebook while on-campus must be reported immediately to Technology Department (M. Street) and in no event later than the next school day after the occurrence. Additionally, you must complete an Incident report within 48 hours of the loss or theft. If a Chromebook is stolen and you report the theft (by the next school day) and an incident report is filed, you may not be charged for a replacement. You may be charged the fair market value of the Chromebook if lost, stolen and not reported, deliberately damaged, or vandalized.
Loss or theft of your Chromebook while off-campus must be reported immediately to Technology Department (M. Street) and in no event later than the next school day after the occurrence. Additionally, you must complete a police report and an Incident report within 48 hours of the loss or theft. If a Chromebook is stolen and you report the theft (by the next school day) and a police and incident report is filed, you may not be charged for a replacement. You may be charged the fair market value of the Chromebook if lost, stolen and not reported, deliberately damaged, or vandalized.
The SEED School of Washington, D.C. will not pay for loss or damage caused by or resulting from the following:
1. Dishonest, fraudulent, or criminal acts.
2. Any loss to accounts, valuable documents, music or videos, records, or assignments and/or their affects by being missing on grades and or GPAs. Students are responsible for backing-up their own data either locally or on a network or cloud storage. A repair claim will only cover material issues with the device, not lost opportunities or data.
3. Loss caused by your failure to use all reasonable means to protect the device that has been damaged.
4. Disappearance not accompanied by an Incident report.
The High School & Middle School Directors have the final say in determining replacement and repair situations.
D. Repossession
If you do not timely and fully comply with all terms of this Chromebook Use Agreement, including the timely return of the Chromebook, The SEED School of Washington, D.C. shall be entitled to declare you in default seek all possible avenues to obtain possession of the Chromebook.

E. Term of Agreement

Your right to use and possession of the Chromebook terminates not later than the last day of the school year, unless earlier terminated by The SEED School of Washington, D.C. or upon a student’s withdrawal from The SEED School of Washington, D.C.
F. Appropriation
Your failure to timely return the Chromebook and the continued use of it for non-school purposes without the consent of The SEED School of Washington, D.C. may be considered unlawful appropriation of The SEED School of Washington, D.C. property.
G. Claim/Repair Procedures
In cases of theft or disappearance, the school must be notified and an Incident Report should be created before a replacement device is issued. This Incident Report should mention the loss of the device and the circumstances surrounding the loss.
If a repair is needed due to accidental damage, please request this through Technology Department (M. Street). At this time cosmetic damage will not be repaired if the Chromebook is operational. A loaner may be issued while your Chromebook is being repaired. Only a limited number of loaner Chromebooks are available, so receiving a loaner is not guaranteed. An additional fee 0f $50 may be charged if the Chromebook is repeatedly or deliberately damaged.

H. General Chromebook Rules

Inappropriate Content
● Students and/or parents are not allowed to access, view, and or store inappropriate content or materials on Chromebooks.
● Inappropriate images, content and language acquired due to the use of the device will result in disciplinary action.
All activity on the Chromebook and any SPCS account, whether conducted at school or off-site, are subject to search as SPCS property. Monitoring, filtering and tracking of district supplied devices should be expected.
Legal Propriety
All Chromebook users should comply with trademark and copyright laws and all license agreements.
Ignorance of the law is no excuse for violations of such laws or agreements. If you are unsure, ask the
Technology Department (M. Street).
Plagiarism is a violation of SPCS rules. Give credit to all sources used, whether quoted or summarized.
● This includes all forms of media on the internet, such as graphics, movies, music, and text.
● Illegal downloading and distribution of copyrighted works are serious offenses that carry with them the risk of substantial monetary damages and, in some cases, criminal prosecution.
● No Loaning or Borrowing Chromebooks
● Do not loan your Chromebook to other students.
● Do not borrow a Chromebook from another student.
● Do not share passwords or user names.
Unauthorized Access
● Access to another person’s account or Chromebook without their consent or knowledge is considered hacking and is unacceptable.
Music, Video Games, or Programs
● Data storage will be through apps on the Chromebook, i.e., Google Docs, Drive, etc.
● Music is only allowed on the Chromebook at the discretion of the teacher.
● Sound should be muted at all times, unless permission is obtained from the teacher for instructional
● Purposes.
● Students must provide their own headsets/earbuds for use with a Chromebook.
Transporting Chromebooks
● It is recommended that you store and transport your Chromebook in a padded bag, sleeve or case that is made for the device.
● Chromebooks should be carried inside a backpack when not in use whenever possible.
● Do not use the Chromebook while moving from class to class.
Charging Chromebooks
Students are expected to charge the Chromebook every night. In the case of 6th – 8th grade chromebook will be collected and placed in charging carts each evening.
● If the Chromebook is not charged, a disciplinary infraction may be incurred and the student may lose use of the Chromebook at the discretion of the teacher.
● In cases where the battery runs out during class, students may be able to connect their Chromebook to a power outlet in class at the discretion of the teacher.
● Loss of Chromebook charger will be $10.00.

Suggested ways to keep your Chromebook in returnable condition

● Avoid using any sharp object(s) on the Chromebook. The Chromebook will scratch, leading to the potential for needed repairs.
● Chromebooks can be cleaned with a soft, lint-free cloth. Avoid getting moisture in the openings. Do not use window cleaners, household cleaners, aerosol sprays, solvents, alcohol, ammonia, or abrasives to clean the Chromebook.
● Do not attempt to gain access to the internal electronics or try to repair a Chromebook. If a Chromebook fails to work or is damaged, report the problem to Ms. Lauren Roots, school librarian.
● Never throw or slide a Chromebook.
● Cords and cables must be inserted carefully into the Chromebook to prevent damage.
● Chromebooks have a unique identification number and at no time should the numbers or labels be modified or removed.
● Chromebooks should never be left in an unlocked locker, on top of a locker, in an unlocked car, in any unsupervised area, or in a vehicle or location that is not temperature controlled.
● Chromebooks should be placed vertically or in a backpack/book bag to avoid putting any pressure on the screen.
PLEASE DO NOT ATTEMPT TO CONTACT DELL OR LENOVO SERVICE DIRECTLY FOR REPAIR QUESTIONS. PLEASE CONTACT THE SCHOOL. SPCS WILL HANDLE ALL REPAIRS.

STUDENT/PARENT CHROMEBOOK USE AGREEMENT 2016-17
Student

Please read and check (√) each statement before signing:
( ) I will not modify or disable the Chromebook in any way unless instructed by school personnel, including the defacing (writing, stickers, etc.) the Chromebook, its charger, or its case.

( ) I will not add email accounts other than the school-issued email.
( ) I will not use the Internet inappropriately as defined by this policy.
( ) I will report any technical issues to my teacher as soon as possible.
( ) I will not leave my Chromebook unattended or have my device around food or drink.

( ) I understand that my absences and my actions may cause for the removal of my
Chromebook privileges (either temporary or long-term).

I understand and will follow all policies and procedures in the Chromebook Parent-Student Agreement. I further understand that should I commit any violation, my access privileges may be revoked and disciplinary action taken.

User’s full name ___________________________________________

User’s signature ___________________________________________

Date: ___________________________________________


Parent or Guardian

Please read and check (√) each statement before signing:

( ) I give my child permission to take his/her designated Chromebook outside of school.

( ) I assume all financial responsibility should my child be deemed responsible for damage to the Chromebook, case, or charger. I understand that a $10 fee will be charged for lost charger, $50-$75 fee for repeated/excessive damage including graffiti and markings and $125 fee for lost Chromebook (after Incident reports has been filed and upon agreement with the school principal’s)

( ) I understand that this access is designed for educational purposes. Therefore, my child’s actions may cause for the removal of his/her Chromebook privileges (either temporary or long-term).

( ) Since the Chromebook is a school-owned device, I understand that my child’s
Chromebook can be searched at any time for improper material or evidence of improper use.

In this agreement “we”, “us” and “our” means SPCS (the “School”). “You and “your” means the parent/guardian and student enrolled in the School. The “property” is a Chromebook owned by the School with the serial/asset tag numbers listed on them.
Terms: You will comply at all times with the Chromebook Use Agreement and the School’s Acceptable Use Policy, incorporated herein by reference and made a part hereof for all purposes. Any failure to comply may terminate your rights of possession effective immediately, and the School may repossess the property.
Title: The School has and shall at all times maintain legal title to the property. Your right of possession and use is limited to and conditioned upon your full and complete compliance with the Chromebook Use Agreement.
Loss or Damage: If the property is damaged, lost or stolen, you are responsible for the reasonable cost of repair or its fair market value on the date of loss. Loss or theft of the property must be reported immediately to the School.


Repossession: If you do not timely and fully comply with all terms of the Chromebook Use Agreement, including timely return of the property, the School shall be entitled to declare you in default and come to your place of residence, or other location of property, to take possession of the property.
Term of Agreement: Your right to use and possession of the property terminates not later than the last day of the school year unless earlier terminated by the SEED School or upon withdrawal from the School.
Appropriation: Your failure to timely return the property and the continued use of it for non-school purposes without the SEED School’s consent may be considered unlawful appropriation of the school’s property.

I have reviewed The SEED School of Washington, D.C. Chromebook Use Agreement and agree to the terms thereof. I agree to provide a valid email address for receipt of email communications related to the CAUP agreement, device and student usage:
As the parent or guardian of , I have read the user agreement.

Parent or Guardian’s full name ___________________________________

Parent or Guardian’s signature ___________________________________

Parent or Guardian’s Email Address (Mandatory) ___________________________________

Date: _______________________

What is the name of your child?
Your answer
Please include your email, if you would like a copy of this agreement sent to you.
Your answer
What grade level best represents your child?
I have reviewed The SEED School of Washington, D.C. Chromebook Use Agreement and agree to the terms thereof. Please write your full name below to declare your agreement to the terms listed above.
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