Facility Request Form (Non-school organizations)

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All requests for use of Brainerd Public Schools facilities are processed by Community Education.

Once submitted, you will be contacted about providing a Certificate of Insurance and, if applicable, a Concessions Request form and ST3 form. Rentals are considered approved when the user has submitted all forms and received an Estimate of Fees.

Non-district events will not be put on the calendar until late August before the start of that school year when district events are able to be scheduled.

Email *

Requestor Name *

Requesting Organizations *

Which tier is this organization? *

All organizations claiming the tax-exempt rate will be required to provide a ST3 form.

TIER 1. Events and activities of Brainerd Public Schools, Minnesota State High School League events and activities, Community Education events and activities and government activities and elections.

TIER 2. Events and activities for local tax-exempt organizations within the boundaries of Brainerd Public Schools serving youth.

TIER 3. Events and activities for local tax-exempt organizations within the boundaries of Brainerd Public Schools serving adults.

TIER 4. Events and activities for commercial businesses inside and outside the boundaries of Brainerd Public Schools, tax-exempt organizations outside the boundaries of Brainerd Public Schools serving youth and adults and any other appropriate use of school facilities and equipment.

Email Address *

Phone Number *

Billing Address *

Requestors will be provided with an estimate of rental costs prior to events. A final invoice will be sent after the event.

Event/Activity Name *

Please only one event/activity per form. Multiple dates for the same event/activity can go on one form.

Which School Building are you requesting? *

What area of the facility are you requesting? *

Auditorium - Gichi-ziibi Center for the Arts (BHS)

Auditorium - Tornstrom (WESB)

Baseball Field

Batting Cages (FMS)

Cafetorium (FMS)

Cafeteria

Classroom

Commons

Conference Room

Football Field

Gym

Indoor Track (FMS)

Locker Rooms

Media Center

Outdoor Track

Parking Lot

Planetarium

Pool (BHS)

Softball Fields

Soccer Fields

Stadium Field (BHS)

Studio Stage (Gichi-ziibi Center for the Arts - BHS)

Tennis Courts

Other:

Required

Please list all dates for your event. *

Use the month/day/year format for every date included in this event.

What time should doors be open to the public (if applicable)? *

Time

What is the event start time? *

Time

What is the event end time? *

Time

What time will clean up for this event be complete? *

Time

What equipment is needed?

Baskets/Curtains lowered

Bleachers pulled out

Chairs

Control board for sound and lights

Microphone

Piano

Platform/Risers

Podium

Projector and screen

Scoreboards

Sound Shells

Tables

Other:

Please specify the quantity of any equipment you need.

Will you need any technology for this event (TV, audio/video, projector, laptop, microphone)? *

There may be an additional fee for Technology Staff to set-up and/or assist with technology use.

Yes

Maybe

Selling concession-type food may be an option for your event, depending on the event space. If you would like more information about this, please check yes to further discuss. Additional fees may apply for this service.

Yes.

No. I do not want to request concession-type food to be sold at the event.

Clear selection

Number of people expected to attend event

Additional details about your event/activity we should know.

Clear form

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