Nominations for SORTEE volunteers in 2025

Dear SORTEE 2024 members,

Thank you for considering helping SORTEE in 2025. SORTEE is sustained by volunteers who meet online around once a month, and coordinate work asynchronously (e.g., through a shared Google drive, Slack workspace, and OSF repository).

Volunteering for SORTEE will introduce you to researchers from around the world who share an interest in open science. Please do not be deterred by feeling inexperienced; each of us has learnt ‘on the job’, and all perspectives and experiences are valuable additions to our community of SORTEE volunteers.

We are seeking nominees for three types of positions (described in more detail in the relevant section of this survey):

  1. The Board of Directors (three-year term)

  2. Committee Chairs (one-year term, can be renewed at the end of each year)

  3. Committee Members (one-year term, can be renewed at the end of each year)

You are welcome to apply for as many types of positions and committees as may interest you. First, three Board positions will be decided by a general vote of SORTEE members (on 13 November 2023 http://www.sortee.org/bylaws/). Next, both the 2024 and 2025 Board members will choose Committee Chairs. Finally, by December, Chairs and Board Members will populate committees with volunteers, balancing both the needs of committees and volunteers’ stated preferences. Please contact sortecoevo@gmail.com if you have any questions or would like more information before volunteering.

Nominations will close on 30 October, 2024.

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Board of Directors

Three seats are available on the Board of Directors in 2025, including one seat reserved for a graduate student at the time of the election (November 2024). 

As outlined in SORTEE’s by-laws (https://www.sortee.org/bylaws/), the Board of Directors is responsible for the society’s procedures, priorities, and personnel, including electing the Executive Officers (President, President-Elect, Secretary, and Treasurer). Directors should be passionate about SORTEE’s goals and willing to devote regular time to the role. Specifically, a typical Board member would spend around 3-4 hours per month total on activities such as a Zoom meeting (often outside business hours), editing and commenting on documents, voting on society matters, and liaising with Committee Chairs.

While Directors are elected for three-year terms, there is always the option of ending your term early. We understand that many researchers face uncertain and unstable career situations; if you are not sure that you can make a three year commitment but are definitely keen and available in 2025, please still apply!

If you are willing to run for a seat on the Board of Directors for the term of 2025-2027, which seat(s) are you eligible for? (To become a 2024 SORTEE member, go to https://www.sortee.org/join/).
If you expressed a willingness to run for the Board, please write a short candidate statement (750-2000 characters) to appear on the Ballot. You will be contacted before the election opens to confirm how your statement will appear on the Ballot.
Committees

While the Board and Officers oversee SORTEE business, the remaining Committees are responsible for almost everything that the society produces and advocates for. Please, only volunteer for a committee that you can actively and passionately commit to for the majority of 2025. Positions on committees will be allocated by the Board according to the specific goals of each committee and our priorities as a society for 2025.

The leadership roles of Committee Chairs are particularly important to sustaining and growing SORTEE. Chairs are ultimately responsible for coordinating the work of their committee and reporting to the Directors and Officers. An indication of Chairs' roles and responsibilities is available in the 2024 Guide for Members and Chairs of SORTEE Committees. Feel free to email sortecoevo@gmail.com if you have any questions.

Below you will find the name of each Committee, its 2024 Chair (who may re-apply for 2025), a brief description of that Committee’s purpose, and examples of roles available on each Committee. We have found that SORTEE Committees work much better when members take on specific roles, but those listed are suggestions; roles can be worked out in the new year on a committee-by-committee basis (e.g., the Chair may ask for volunteers for specific roles at the first meeting next year). 


Advocacy Committee: Develops policy statements and initiates advocacy projects for improving the openness, reliability, and transparency of research in ecology and evolutionary biology.
2024 Chair: Joel Pick
  1. Position statement drafter: Drafts and helps maintain SORTEE position statements. Is comfortable with reading and writing formal documents, and is knowledgeable on both ‘ORT’ and policy-related topics, or is willing to learn.
  2. Project drafter: Drafts proposals for advocacy projects that could be coordinated through SORTEE.
  3. Data editor liaison: Coordinates SORTEE interactions with journal data editors.
  4. Journal liaison: Coordinates SORTEE interactions with journal editors.
Awards Committee: Responsible for managing the SORTEE awards program (http://www.sortee.org/awards/), with all committee members contributing to evaluating award applications.
2024 Chair: Hannah Dugdale
  1. Committee coordinator: Liaises between the awards committee and other committees required to coordinate awards (mainly the Conference and Media committees).
  2. Selection coordinator and data manager: Creates the nomination form for awards, processes data, and coordinates the evaluation of applications.
  3. Advertiser: Writes and distributes materials related to awards (e.g., to solicit nominations from diverse places).
Conference Committee: Organizes the annual SORTEE conference, which is held virtually across all timezones.
2024 Chair: Marija Purgar
Note: this committee will meet weekly for 4-6 weeks prior to the conference in October 2025. At other times, it will meet monthly.
  1. Advertiser: Coordinates the advertisement of conference content submissions and registration, on multiple platforms and across multiple timezones.
  2. Content submissions & selection: Coordinates solicitation of conference content and selection.
  3. Program manager: Schedules conference sessions across multiple time zones and prepares user-friendly program interfaces.
  4. Registration & messaging: Manages conference registration and communication with registrants. 
  5. Platform manager: Coordinates software (e.g., Zoom, Slack) used to run the virtual conference.
  6. Events coordinator: Communicates with event facilitators (e.g., writing and sending guidelines and responding to requests).
Diversity, Equity, and Inclusion (DEI) Committee: Promotes diversity, equity, and inclusion within SORTEE’s activities, including serving as consultants to other committees.
2024 Chair: Brooke Long-Fox
  1. Diversity assessor/analyst: Prepares reports of the demographics of SORTEE audiences (e.g., members, conference registrants).
  2. SORTEE member consultant: Coordinates feedback to, or resources for, SORTEE members with questions on how to improve DEI in their own practice (e.g., building a section for DEI issues on the website’s resources page).
  3. Consultant to the Conference committee: Attends the meetings of the Conference Committee. 
  4. Consultant to the Media committee: Attends the meetings of the Media Committee.
  5. Consultant to the Awards committee: Attends the meetings of the Awards Committee.
  6. Consultant to the Education & Outreach committee: Attends the meetings of the Education & Outreach Committee.
  7. Consultant to the Fundraising committee: Attends the meetings of the Fundraising Committee.
  8. Training developer: Develops training materials that can be provided to members, and can thereby help SORTEE being more inclusive. 
  9. Strategy Researcher: Performs literature reviews to provide advice on strategy implementation for SORTEE regarding diversity policy.
EcoEvoRxiv Committee: Manages the preprint server (https://www.ecoevorxiv.com) affiliated with SORTEE.
2024 Chairs: Daniel Noble and Stefan Vriend
  1. Social media manager: Links to new preprints from EcoEvoRxiv on social media accounts (e.g. https://twitter.com/ecoevorxiv).
  2. Editor: Responsible for approving content on the EcoEvoRxiv site (https://ecoevorxiv.org).
Education & Outreach Committee: Develops and provides educational resources to individuals and organizations interested in learning more about improving research by making it more open, reliable, and transparent.
2024 Chair: Iain Moodie
  1. Website Resource Curator: Develops and/or finds educational resources to promote on the SORTEE website, and on the SORTEE social media for #SORTEEtools.
  2. Workshop & Webinar scheduler: Identifies workshop speakers and contacts speakers to organize monthly events.
  3. Workshop & Webinar advertiser: Creates registration page and advertisements for the monthly workshop/webinar series, including posting in the members Slack.
  4. Zotero Resource Curator: Develops and curates the SORTEE Zotero Resource Library.
  5. Media coordinator: Coordinates with the media committee to update the website/newsletter/social media with educational materials.
  6. Organization promotor: Promotes ‘ORT’ educational tools to other organizations.
Fundraising Committee: Develops and implements plans for raising funds to support SORTEE.
2024 Chair: Dominique Roche
  1. Application writer: Drafts applications from external funding sources, with help from other committee members.
  2. Researcher: Finds and summarizes possible sources of funding for SORTEE. 
  3. Donation seeker: Seeks donated sources of funding (e.g., voluntary contributions from members, philanthropic donors).
Media Committee: Develops content (for the website, social media, and newsletter), designs and maintains the website, and develops new ideas for spreading the word about SORTEE and open, reliable, and transparent science.
2024 Chair: Tim Parker
  1. Newsletter writer: Assembles content for the semi-regular SORTEE newsletter.
  2. Social media manager: Posts from SORTEE’s social media accounts (e.g. http://www.twitter.com/sortecoevo and https://ecoevo.social/web/@sortee), following SORTEE’s social media policy.
  3. Linkedin manager: posts content on SORTEE’s LinkedIn account.
  4. Website maintainer: Maintains the SORTEE website. 
  5. Member profiles editor: Manages and uploads the SORTEE member Q&A blog series.
  6. Blog editor: Solicits content for other SORTEE blogs. 
  7. General content curator: Curates possible content for additions to social media, the website, Slack, etc.
  8. Graphic designer: Designs visual content for SORTEE communications, designs infographics.
Member Engagement Committee: Instigates and oversees opportunities for SORTEE members to interact throughout the year, with the goal of attracting new members and increasing the benefits of SORTEE membership.
2024 Chair: Rose O'Dea
  1. Peer code review club leader: Runs regular, virtual, casual SORTEE meetups for members to receive feedback on their code.
  2. Collaborations manager: Keeps track of collaborative projects within the SORTEE community, and helps schedule ad-hoc hackathons.
  3. Virtual social manager: Organizes regular informal virtual meetups for SORTEE members.
  4. In-person social manager: Manages SORTEE representation and meet-ups at other conferences (https://www.sortee.org/meet-ups/).
  5. Networking manager: Builds relationships with other open science community-building organizations.
Select the committees you could be interested in joining in 2025, including whether you would consider chairing that committee. Select as many as apply, and use the following questions to distinguish more-preferred positions.
What is your availability, dedication, and commitment to serving on your nominated committee(s)? If you selected more than one, please also express your preferences. Maximum 700 characters.
Have you previously performed similar tasks for SORTEE? If so, please list specific outputs from your personal contributions to the committee(s). This is by no means necessary, but the question is here so that committees can retain some institutional memory. Maximum 700 characters.
If you volunteered for the position of Chair, describe your vision for how the committee(s) could contribute positively to SORTEE’s future. Maximum 700 characters.
If you have a particular role on the committee in mind (regardless of whether it's listed in the examples above) please explain what it is, and why you see yourself doing it. This information will assist the Chair in structuring the committee, but it's fine to skip this question if you're not sure. Maximum 700 characters.
Describe your commitment to helping SORTEE activities be a welcoming environment to all, with respect to diversity, equity, inclusion, and accessibility.
Demographic information
In addition, please provide some demographic information, for the purposes of balancing committees:
State your career stage and experience.
Which country will you likely be based in for the majority of 2025?
Thanks for your interest in helping SORTEE in 2025! If you are ready to submit your responses, click the Submit button.
A copy of your responses will be emailed to the address you provided.
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