Antiques & Collectables Fair 2020 Application
The Antiques & Collectables Fairs at Coolings Garden Centre are run by Fire Kettle Events. Booking for 2020 events is now open. If you would like to apply to join us at an Antiques & Collectables Fair in 2020 please complete the application form below. The event runs at Coolings Garden Centre, Rushmore Hill, Knockholt, TN14 7NN. The event is free entry to the public and runs from 10am till 4pm. Set up is from 8am each event day and also from midday till 5pm on the Friday before the event. All dealers must book for the full weekend, there is no charge for parking on site and we unload adjacent to the building. All dealers must be off site by 7pm on event days. Full T&C's are listed at the end of this application form. For those of you that have previously had a pitch with us you will notice there is a price increase for 2020, this is to bring the pitch fee inline with our costs as it has run at a discounted rate for it's first two years whilst the footfall has built up. If you have any queries please contact firekettle.event@gmail.com Kind Regards, Anne & Sally
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Public Liability Insurance
We do urge all sellers to have PLI but applications from sellers without insurance will be accepted.
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What types of antiques will you be selling? *
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Coolings Garden Centre, Rushmore Hill, Knockholt, TN14 7NN
The event is held in a large glasshouse at Coolings Garden Centre. Please note the building is not heated so we do advise wearing layers, power is available on request at a charge of £10 for the weekend. There are limited wall pitches due to the size of the building so we cannot promise wall pitches to any dealers. When selecting your pitch size please allow space for you to sit/stand and also for your storage boxes etc.
Here is a picture from our fair in October 2017:
Which dates do you wish to apply for? *
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For full weekend bookings:
Please select the size pitch you require for the weekend you want to book in the questions below. Pitches can be booked by the frontage size you require, 2m, 4m, 6m or 8m. Pitches can also be booked by the depth you require 2m or 4m depth. Please remember to allow space for you to sit/stand within your booked pitch size. Any dealer who sets up a display outside of their allocated space will be asked to relocate their stock and place it within their pitch. Deep pitches make up the perimeter area of the event space.
Which STANDARD DEPTH pitch size do you require for full weekend bookings?
Sat 7th & Sun 8th March 2020
Sat 17th & Sun 18th October 2020
2m x 2m pitch - £80 full weekend
4m frontage x 2m pitch - £160 full weekend
6m frontage x 2m pitch - £240 full weekend
8m frontage x 2m deep pitch - £320 full weekend
Which DEEP pitch size do you require for full weekend bookings?
Sat 7th & Sun 8th March 2020
Sat 17th & Sun 18th October 2020
2m x 4m deep pitch - £110 full weekend
4m x 4m deep pitch - £190 full weekend
6m x 4m deep pitch - £270 full weekend
8m x 4m deep pitch - £350 full weekend
Do you require table hire? Chairs are provided FOC. Table dimensions are H73 x L183 x W74.5 (6ft x 2ft4") *
Do you wish to book power at £10 per weekend?
Terms & Conditions
Fire Kettle - Terms & Conditions - By booking our events you agree to the T&C's as listed below.

Anne - 07902151850 (preferably)
Sally – 07773 779581 (only use in emergency)

Email – firekettle.event@gmail.com

Payment
Payment will be requested at the time we send you a booking confirmation once we have received your completed your application. We request that your payment is sent as a cheque made payable to Abercoombe Silver or by BACS payment for the event. If you fail to send either cheques or BACS payments within the required time frame, you forfeit the right to have a pitch held for you.

Cancellation Policy
Cancellations will be refunded in full up to four weeks before the event. Up to two weeks before, a 50% refund will be made. After that, no refund is possible. Whether you are eligible for a refund or not, please let us know if you will not be attending, so that we can arrange the layout without leaving unsightly empty pitches. If you need to advise us of cancellation in the 48 hours prior to an event please notify us on our mobiles – our voicemails will be active so please ring at any time, day or night. Failure to advise us that you will not be attending an event will result in any future pitches being cancelled. No compensation will be given in the event of adverse weather conditions, poor attendance or sales, or in the event of any other circumstances which may occur outside our control.

Paperwork and Insurance
Pitches will not be reserved for any participant until the appropriate paperwork and payment has been completed, received and checked by us. All relevant and up to date licences and certificates pertaining to your activities and products must be on display and clearly visible during an event. Only stallholders given permission to sell alcohol by us, and appropriately licensed by the local authority, may do so. Not all our venues are fully licensed, so ask about a Temporary Event Notice on booking. If you are found to be selling, sampling or giving away alcohol from your stand without the appropriate permissions you will be asked to cease trading. We urge all stallholders to have Public Liability Insurance in place and we will request a copy of your insurance with your payment. If you do not currently have insurance we can recommend our brokers, G.M. Imber & Sons Insurance Ltd, of East Grinstead. Ask for the marketinsure starter package http://www.gmisl.co.uk/site/products/marketinsure-starter/

Timing
You will be advised of set-up and clear-down instructions one week before an event. We allow at least two hours prior to the start of an event for set up and at least one hour clear-down time afterwards. It is also possible to set up the day before an event. If you are running late on the day, please telephone one of our mobiles as soon as you know there is a problem. YOU MUST NOT BEGIN TO TAKE DOWN YOUR STALL or cease trading prior to the advertised finish time without our permission, it’s unfair to the visitors and other stallholders. Any participant who leaves before the advertised finish time may forfeit the right to apply for any events in the future.

Parking
All instructions with regard to parking will be issued to you at least one week prior to an event. It is imperative that you move your car as per our instructions to the designated stallholder parking area once you have unloaded and prior to setting up your stall – thus allowing other stallholders easy access for unloading and customers good access once the event starts.

Event Layout & Pitch Space
We will not enter into discussions about your allocated pitch on the day of the event. The layout is planned in the run up to an event and all requests made on booking forms are considered and granted where possible. For example, some venues have limited or no power supply, therefore you may find that we are unable to offer power to you on every occasion. You will have a gap at one end of your pitch for access. This gap must not be filled with products as it may also provide access for your neighbour. You are able to book your pitch by the metre, so we would expect you to fill only that sized pitch unless directed otherwise by us. If you use more space than you’ve been authorised (width and/or depth), you will be asked to reduce the size of your display immediately or, if appropriate, pay an additional space hire fee. Safety, fairness and ease of visitor access are our main concerns. Any territory disputes with your neighbours should be brought to our attention. Chair hire for some venues is included in your pitch fee at other venues chairs are an additional charge. Tables are available to hire at an additional cost and should be ordered on your application form or prior to the event, not on arrival. All rubbish must be taken away from your pitch at the end of the event. Any rubbish left without permission will be chargeable. We also require all stallholders to have table coverings that reach to the floor therefore covering items stored under your table. We also require stallholders to have a waterproof covering available for the duration of an event. Stallholders must only use their allocated pitch space, seating or product storage must not be placed into communal areas such as the visitor walkways.

Health & Safety
Fire evacuation procedures will be sent out in the set up email one week prior to an event and fire exits will be clearly marked at all venues. At most venues, we try to provide power. We allow stallholders to bring their own extension leads to plug into power supplies, at any event you are responsible for the leads that you plug in, the cables must not cause a trip hazard to stallholders around you and must not cross a customer walkway. Please ensure you check with an organiser before securing a cable to the floor so that no damage is caused to the venue flooring. We will walk the space prior to an event opening and any cable deemed to be a hazard to others will be moved by us. We advise that these power cables should be PAT tested. At an event where power is charged then this is guaranteed to be sited within reach of your pitch. Stallholders are responsible for advising us immediately, at any point during an event, of any fire risk or health and safety hazard. All power cables must be left unplugged overnight and any power source switched off overnight. No naked flames are allowed at any venue. We do not allow stallholder dogs at any of our events.

Property
Fire Kettle events cannot be held responsible for any criminal activity during the course of an event or whilst your possessions are at the venue.

We are happy for you to leave your stall and contents at a venue overnight when you are booked in on consecutive days. However, your property is left entirely at your own risk and we cannot be held liable for any loss or damage. We recommend that you place a waterproof covering over the stall at the end of trade and remove all delicates/valuables/cash. We remain on site until all customers and stallholders have left the venue building/marquee.

Any damage caused to third party property will be the responsibility of the person causing the damage.

Behaviour
You must ensure that business is conducted in a professional manner and that you do nothing that would affect the reputation of the event or interfere with other stallholders or customers in any way. We reserve the right to ask any exhibitor to leave the site who behaves in a way which we deem inappropriate. Our decision will be final.
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