The 11th Anniversary Ontario Bike Summit (April 1 and 2, 2019) is being held at the Courtyard by Marriott Toronto Downtown, and we need enthusiastic, resourceful and engaging individuals like YOU to help bring the summit to life!
Background: Share the Road
The Share the Road Cycling Coalition is a provincial cycling advocacy organization working to build a bicycle-friendly Ontario. We work in partnership with municipal, provincial and federal governments, the business community, road safety organizations and other non-profits to:
o Enhance access for bicyclists on roads and trailso Improve safety for all bicyclistso Educate citizens on the value and importance of safe bicycling for healthy lifestyles and healthy communities.
Since our launch in 2008, Share the Road has worked to unite Ontarians in support of cycling, build capacity among active transportation stakeholders and act as an effective partner, strong ally and political force.
As part of our work, we coordinate programs, events and advocacy efforts across the province, including the Annual Ontario Bike Summit which is now celebrating its 11th year.
The summit provides a forum for diverse cycling stakeholders to be inspired by best practices from across Ontario and beyond, to gain the practical skills necessary to act on that inspiration, and to build new connections among the growing network of cycling supporters. Over the past eleven years, Share the Road has developed the Ontario Bike Summit into a must-attend event for cycling stakeholders at all levels and 2019 is guaranteed to be one to remember.
Description: Volunteer Position
As a Share the Road volunteer for Ontario Bike Summit, you will be asked to be available at the Courtyard by Marriott Toronto Downtown Hotel, 475 Yonge Street, Toronto for one or more of the following time slots: (Specific timings may change)
Sunday, March 31: 1.00pm - 6.30pmMonday, April 1: 7.30am - 2.30pmMonday, April 1: 3.30pm - 9.30pm Tuesday, April 2: 6.30am - 1.00pmTuesday, April 2: 1.00pm - 6.30pm
There will be a number of tasks to work on before, during and after the event. Lots of responsibility but also lots of fun!
Here’s just a flavour of the type of things we need help with:
o Pre Event:Assemble delegate packages and speaker giftsPut up signage Help Sponsors / Exhibitors to set upSet up the Registration table
o At the event:Greet delegatesRegister delegates and distribute name tagsMeeting room monitorsAct as ‘room runner’ during the workshops / panels Information guide for breakout areas
o Post event:Tidy upMove items back to Share the Road’s ‘office space’ in the hotelHelp pack up and then to pack everything into vehicle
We are looking for volunteers with the following skills and attributes:
o Adaptability, initiative and a hard-working attitude o Excellent communication skillso Comfortable working in a fast-paced, busy environmento Comfortable working long hours and possibly standing for long periodso Commitment to promoting cycling and interest in working with a variety of partnerso Access to a mobile phone for on-site communicationo A warm and friendly smile!
As part of this application process, you will be asked to:
o Submit this application form by completing the information below by end of day on Friday, March 1st, 2019o Participate in a short telephone interview (as required)o If selected to volunteer, receive orientation and training through a telephone call (approximately 30 minutes on March 22) and on-site orientation (as required)o To provide feedback on your volunteer experienceo Provide at minimum two References to be contacted by STR staff
Share the Road is a remote-organization. This means we have no office space in Toronto and so will conduct primary communication via email and telephone.
We would like to stress that volunteering for the Ontario Bike Summit is not simply a way to attend the event for free. We remind you that volunteers are a significant part of Share The Road’s behind-the-scenes event team and therefore cannot guarantee that volunteers will be able to view any of the workshops. This is, however, a fantastic opportunity to gain valuable volunteer experience, meet like-minded passionate individuals, and make a substantial contribution to the success of this distinguished event.
And finally if you have any questions at all, please do not hesitate to contact me at firstname.lastname@example.org. Thank you so much for your interest and we can’t wait to hear from you!