2016-2017 District Member Recognition Committee Evaluation Form

Hello CNH Circle K-er,

The 2016-2017 District Member Recognition Committee has been so honored to serve you this past term. We hope that you felt the love, accountability, and support that we tried to provide all year long. Seeing you all at DCON made all of the stress and hard work worthwhile for us. Many of you know that this was the first ever District Member Recognition Committee, which combined the responsibilities of awards, the Membership Recognition Program (MRP)/Master Records Sheet (MRS), and additional forms of recognition under one committee. Thus, this year was full of innovation and learning moments for many of us. In an effort to promote transparency and prepare the 2017-2018 committee and officers, we wanted to get your feedback on areas of improvement for the next term. Because we've worked so closely with so many of you this year, I have also included some of our experiences and suggestions to provide you with some insight on what it was like to work on this committee.

A lot of work the district does is dependent upon the promotion and willingness of the District Board, our club officers, and advisors. Nothing any of us accomplished this past year would have happened if it weren't for you, so we value your feedback! Even though our term is over, we will always be here for support and guidance in all aspects of member recognition. We love you and we wish you the best!


With Care,
Natalie Mann

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    Awards Applications & Proposals

    Every year, the Awards/District Committee works on proposals to improve awards. The proposals are presented at the July District Board Meeting for discussion and approval. This past year, the committee focused on transitioning awards from being mailed to the District Office to being submitted via the Online Awards System created by Tech Editor Joseph Le. The committee also worked to remove Club's Choice Awards in an effort to promote personal recognition like T-Shirt and Scrapbook Spotlight. Furthermore, the committee proposed changing FTC/DCON Spirit to be a division award rather than a club award. This change was meant to promote greater involvement and spirit at the division level and to promote unity among clubs in each division. In doing so, there was less focus on making significant changes to applications since they have been quite similar over the years. We hoped that your predecessor passed on their applications to give you insight! Some of the suggestions we had for changes include: - Sort all events/hours by Service, Leadership, & Fellowship since the drop down menus do not cover every type of event - Explicitly state what to divide for % of events for attendance sections - Remove endorsement sheets for each officer award and consolidate them to one endorsement sheet file (as originally planned) - Try to allow MD&E and Kiwanis Family Chairs to apply for Distinguished Appointed Board
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    Online Awards Submissions System

    Tech Editor Joseph worked all year long to build a system that would be secure and user-friendly. The committee also worked to compile tips and provide resources such as manuals, webinars, and tutorials to assist with the Online System. Being that it was the first time and that it required an approval process with advisors, we definitely wish that the system was released much earlier. Some suggestions we have for the system include: - Create more tutorials on how to save worksheets as PDF files, how to make adjustments in Excel, and how to merge PDF files for awards - Possibly allow for multiple folders for awards like Distinguished Appointed Board and Distinguished Vice President to account for multiple officers submitting awards

    Transparency and Awards Judging

    All awards results are determined by Kiwanians. Awards Advisor Mondo gathers Kiwanian judges and assigns awards for them to judge. Results from the judges are confidential to the advisors/judges, Governor, and MR Chair. The MR Chair and Governor collaborate with Mondo to print certificates, order medals, patches, and plaques, and get them signed by the District Administrator and Governor. Judging sheets are only broken down by points and do not require comments. Given that this year was the first year for Online Submissions System, Governor Alex and I reached out to officers in the event that we found that anything was missing. In an effort to promote transparency with the online system, we think that it would be great to push for comments/judging sheets to be returned to each applicant. This can be similar to how professors provide feedback via Dropbox or your school portal. I did speak to some Kiwanian judges after Awards Night and they told me that they did look for spelling, grammar, and writing skills in the applications. We recommend looking at applications from predecessors or other friends and proofreading each others' applications during awards season.
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