NB. You may be required to submit a copy of the specific permit, at least five (5) days prior to the date of the event, from:

Clients should ensure proper management of events and ensure that the GOJ DRM protocols are strictly adhered to, including number of guests, physical distancing and mask wearing.

A 50% deposit is required to confirm all bookings. The balance is due seven (7) working days prior to the event. Payment can be made via Bank Transfer to:

Except in the case of the negligence and or willful misconduct of Nature Preservation Foundation Hope Gardens, its servants or agents, NPF shall not be liable for the death of, or injury to any employee, agent or invitee of the Client, or for the damages to any property of theirs, or for any losses, claims, demands, actions, proceedings, damages, costs or expenses or other liability incurred by them. The Client shall be solely responsible for and shall indemnify Nature Preservation Foundation, its Officers, Directors, Employees and Agents; the Commissioner of Lands, Accountant General and the Ministry of Agriculture from and against all actions, proceedings, claims, demands, costs, awards and damages; however arising, directly or indirectly, as a result of the willful, negligent or reckless act, default or omission of the Client, its agents, employees or invitees any breach or non-performance, by the producer of any of its undertakings, warranties or obligations; providing that such a breach non-performance is not caused by or due to any acts or omissions of Nature Preservation Foundation, its Directors, Officers, employees or agents.

There will be no refund of deposit for cancellation by the client. Instead, a credit note can be issued for utilization of a space at a later date.

Clients will be required to make good any damage which may be caused to the premises either by the client's agents, employees, outside vendors they contract or by guests attending the function. *A Security deposit of BETWEEN Fifty Thousand Dollars ($50,000.00) and Two Hundred Thousand Dollars ($200,000.00) dependent on the nature and size of the event, is required and should be made to NPF no later than seven (7) working days prior to the event. This fee will be used to pay for any damages to garden property or other violations of the agreement. The security deposit will be repaid in full or a portion thereof depending on the damages and or breach of the contract which includes the playing of excessively loud music and expletives, violation of the noise abatement act operating beyond the stipulated time and damages to the venue area. An assessment is conducted after all items have been removed from the Gardens to determine if damages may have occurred during the event. The Maintenance Superintendent will conduct a walk-through prior to the event to verify that the area utilized is in the same state as rented after the event. Failure to abide by the rules of this contract will ultimately result in either forfeiture of the security deposit and or a ban from hosting any other event in the Garden.

The area booked, is the only one to be used. The activities should not interfere with the general use of the Estate by other persons. Clients may set up on the day of the event starting from 6:00 am at no additional charge. If you would like to set up from the day before there is a charge of 20% of the rental fee. This allows you access to the function area from 6am the day before your event. If you are setting up before the date of the event, you must have sanitary conveniences for the setup staff and security personnel to utilize. Please let us know what time the set up will begin and end. If your suppliers need to work through the night you must have least security during the night.

1. Do not destroy plants or any infrastructure
2. No pets
3. No Fireworks
4. No Water Games or Slides
5. No naked flame
6. Events cannot go beyond 10:00 pm without the relevant permits
7. Garbage disposal must be done in the designated bins
8. No parking is allowed on any part of the grass, without permission
9. Noise levels must remain below 70 db
10. All equipment signage and infrastructure must be removed within 24 hours of the event ending. These include tents, chairs, tables, bar counters, portable toilets, barriers, generators, trussing, stage and sound equipment.
11. Where food warmers are being used, Fire Extinguishers must be on hand
12. Adequate lighting and security must be provided for each event.

 Failure to comply with these rules, will result in part or all of the Damage Deposit being withheld.